Contract Administrator

4 weeks ago

Calgary AB, Canada Bantrel Co Full time

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure, and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

The Contract Administrator is responsible for maintaining a continuing review of the progress of each subcontract and providing management with information regarding any financial, legal or technical difficulties. Scope also includes preparing change orders and negotiating with subcontractors to obtain settlement. The Contract Administrator manages the daily relationship with subcontractors, performs subcontract close outs, and maintains records along with acting proactively with regards to specific subcontract issues.

The Contracts Administratorsupports Bantrel’s Vision by demonstrating Bantrel’s Missions and Values in all functional, company wide, client and third-party interactions and communications.

* Please note this position is not eligible for a relocation subsidy or living out allowance. Location can be based out of Edmonton or Calgary, Alberta.

Duties & Responsibilities:

  • Obtain, reviewand verifyvalidity of Insurance Certificates for contract compliance.
  • Preparefinal Commitment Authorization and Change Order (as required).
  • RepresentBantrel/Client in contractual discussions.
  • Administercontracts to ensure mutual understanding of subcontract terms and conditions.
  • Executecommitments within delegated signing authority.
  • Prepareperiodic status reports for management.
  • Coordinatewith designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
  • Facilitate Contract Progress Review/Coordination Rolling Action Item List Meetings (RAIL).
  • Correspond withmanagement including Log correspondence and file maintenance.
  • Log and monitor open contractual items.
  • Progress Payments Check invoices for accuracy confirming pricing is according to contract.
  • Verifycontract requirements are met before payments are issued.
  • Verifyproper deductions made for retention, back-charges or other offsets.
  • Routeinvoice to other identified disciplines for approval, and forward approved invoice to client’s accounting for payment.
  • Reconcilecontractor’s account.
  • Obtaincontractor’s Release of Lien and Final Payment.
  • Complete Contractor evaluation.
  • Participatein operational and/or project reviews and audits.
  • Other duties as assigned.
Qualifications
  • Post-Secondary education in Business, Law, Engineering or Construction Management is an asset.
  • Specialized courses or experience in pricing, contract law, negotiations, business administration, and risk management.
  • Minimum 2 years of progressive experience in construction environment of mining, oil & gas or other heavy engineering industries.
  • Familiarity with working at construction jobsites.
  • Skilled in working with and managing client expectations, and working with subcontractors.
  • Fosters a positive and collaborative work culture, leading by example.
  • Unquestionable ethics and integrity and a high degree of emotional intelligence.
  • Excellent communication and presentation skills, with the ability to communicate with Stakeholders including Clients, Senior Leaders, and frontline employees.
  • Can manage shifting priorities while maintaining deliverable deadlines.
Additional Information

Our culture is guided by our Mission and Values , these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy.

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration. No phone calls or unsolicited agency resumes please.

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