Contracts Administrator

3 weeks ago

Calgary, Canada Equinox Engineering Ltd. Full time
DescriptionEquinox Engineering Ltd. is a Calgary-based EPCM firm. We are a market leader in oil and gas processing specializing in facilities design, implementation and operational assistance for natural gas, conventional and heavy oil projects. Our clients include several of the largest oil & gas producers in Canada and worldwide, and we are currently executing a wide range of sweet gas, sour gas, conventional oil, heavy oil facility and pipeline projects.

Key Responsibilities
  • Review pending invoices (i.e., billing codes, rates, tax etc.) in internal systems for accurate billing to clients
  • Manage and preparation of rate schedules for accurate billing to clients
  • Complete first invoice review for new clients in systems
  • Maintain accurate client contract list for projects and track expiry profiles
  • Review, draft and summarize Terms & Conditions of contract for execution
  • Maintains and drafting pro-forma contracts and documents
  • Monitor Accounts Receivable for follow-up with clients and payment
  • Review and maintain corporate Insurance documents as required
  • Administer the contractual execution of contracts.
  • Maintain logs on correspondence, change requests, contract amendments and notices.
  • Support Business Development, both international and domestic, for proposals and contracts as required
  • Process contractor requests for progress payment, reviewing for accuracy of the request prior to issuance to cost control.
  • Maintain electronic contract files and reporting
  • Review commercial proposals to support Project Managers


Key Skills & Abilities
  • Demonstrated experience in executing contractual terms and conditions in conjunction with established policies and procedures.
  • A willingness to learn new skills and work both independently and in a team environment.
  • Strong interpersonal communication (both written and oral) skills.
  • Strong analytical and problem-solving skills.
  • Candidate must be able to deal with competing priorities and manage their time appropriately.


Benefits & Qualifications
  • Business Administration diploma or Bachelor’s degree in Business, , Construction Management, Business law or an equivalent designation
  • EPCM experience is an asset.
  • A minimum of 8 years of prior contracts management experience in an EPC/EPCM environment

Established in 1997, Equinox is a distinguished EPCM service provider globally. Our wide-ranging portfolio includes Sweet and Sour Gas Processing Facilities, Heavy and Conventional Oil Production, Steam Pipeline Systems, and an increasing focus on sustainable energy solutions like Carbon Capture, Utilization, and Storage (CCUS) facilities and pipelines, Renewable Natural Gas (RNG) projects, and Landfill Gas (LFG) initiatives.

As a market leader in natural gas projects, we specialize in sour gas ventures, having executed thousands of projects from remote wellsite tie-ins to comprehensive gas processing facilities.

In the realm of heavy oil, our team excels in thermal in-situ executions for bitumen production and processing, extending our proficiency to steam generation and delivery systems, as well as water de-oiling and treatment.

Equinox is committed to sustainable energy practices, playing a pivotal role in technological advancements in energy production. We excel in the design and implementation of CCUS facilities, RNG, and LFG projects, and their associated pipelines. 

Our work in conventional oil projects is comprehensive, spanning from wellsites and gathering systems to central batteries, pipeline, and pump station projects.

In every endeavor, whether it's an EPCM grass roots project or a complex facility modification, our unwavering dedication to quality and sustainability ensures we deliver the most effective and environmentally responsible solutions in a fast-paced energy sector.

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