Operations Coordinator Glacier FarmMedia

3 weeks ago

Woodstock, Canada Glacier FarmMedia LP Full time

Job Purpose

Glacier FarmMedia (“GFM”) is a dynamic company in the Canadian agriculture industry that connects with farmers through a variety of regional and specialty media franchises, a listings marketplace for the sale of farm equipment, leading industry events like Ag in Motion and Canada’s Outdoor Farm Show and customized offerings for Weather and Market analysis and insights.

This role is an individual contributor who is part of a collaborative, cross-functional team. As the Operations Coordinator for Events & Shows, you will be responsible for managing and effectively executing the day-to-day operations of Discovery Farm, including Canada’s Outdoor Farm Show and Ag in Motion. This position plays a vital role in supporting the operations team through site maintenance, event execution, and coordination of seasonal staff.

Duties and responsibilities

  • Collaborate closely with the Director of Operations, and other managers to provide support as required.
  • Cultivate and maintain positive relationships with suppliers, oversee timely and accurate ordering of supplies, and ensure the ongoing update and management of contractual agreements.
  • Assist in day-to-day operations, client interactions, and partner engagements.
  • Efficiently coordinate seasonal staffing requirements, ensuring seamless onboarding, and scheduling processes along with reviewing weekly staff time submissions on Sling, ensuring accuracy and compliance with company policies.
  • Ensure daily operations are completed and site aesthetics are maintained by planning activities and evaluating daily tasks.
  • Coordinate and mobilize volunteer groups, ensuring effective communication and collaboration for seamless onsite execution.
  • Maintain and uphold quality customer service standards, analyzing and resolving problems, and recommending system improvements when necessary.
  • Perform routine inspections of facilities and equipment, promptly identifying and addressing any issues to ensure a clean and safe environment.
  • Support coordinating emergency services and serve as the second-in-command during emergencies, providing crucial support and leadership to ensure effective response and resolution of emergency scenes.
  • Efficiently manage fast-paced event operations to execute events.
  • Be willing to perform physical tasks and provide support to staff as needed

Qualifications

  • Previous experience in project management, operations, and leadership.
  • Computer proficiency with Microsoft Office (Word, Outlook, PowerPoint & Excel).
  • Excellent problem-solving, and decision-making skills.
  • Strong relationship-building and consensus-building skills.
  • Exceptional communication and interpersonal skills.
  • Physical and mental stamina to meet demands including capable of lifting 50 lbs.
  • Thrives in high-pressure, fast-paced work environments.
  • Experience in a farming-related or landscaping field preferred.
  • Experience operating various landscaping or farming equipment preferred.
  • Valid Driver’s License.
  • Valid CPR/First Aid Certificate or willingness to acquire.
  • Safety footwear is required for on-site work.
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