Recruitment & Admissions Associate, UofGH - FT Support

Recruitment & Admissions Associate, UofGH - FT Support Find Your Spot at Guelph-Humber At Guelph‑Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Guelph‑Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Guelph‑Humber employees are a diverse group of committed, caring and fun‑loving people. We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day. If you are interested in working in higher education and are looking to contribute to the largest polytechnic college in Ontario, here is your opportunity to join our team. Job Details Position Title: Recruitment and Admissions Associate Status: Full‑Time Hours per week: 37.5 Faculty/Department: UofGH Registrar Campus/Location: UofGH Campus Salary: Payband G (Min) $34.60 - (Max) $39.93 What You Will Do Accountable for ensuring accurate and seamless processing and movement of all applications including high school, university and college transfers. The incumbent will also support the processing of program transfers, applications for readmissions and visiting students/letters of permission (LOPs). This position also coordinates the processing of all application‑related documents for applications including transcripts (digital and physical), English Proficiency results, support letters, test results, course outlines and various other supporting documentation. Each document is required to be noted in Colleague and scanned onto Image Now, the digital document management system. Extraction of application data via Colleague distributions list and in a timely manner, loading the applications information onto the student record in Colleague. This data is reflected on the student’s WebAdvisor account that is the foundation of the students and institution application and admission experience. Pending the admission status of each applicant, the incumbent will be responsible for issuing communication to the student (letter/email via Colleague) and the execution of decision files. The incumbent will coordinate with the Application Processing Coordinator to ensure communications are sent daily and OUAC transcripts are received and attached to applicant files during absences taken by either party. The individual will use their judgement if the application has adequate documentation to forward the file for an admission decision to be made. Responsible for the admissions account and ensures questions are answered in a timely manner. Seek support as needed during peak periods of the cycle. Accuracy and attention to detail is key as the data being transmitted has a direct link to the admission outcome. Acting as a front‑line functional resource for investigating or troubleshooting applicant. Attention to detail, accuracy, ensuring confidentiality and time sensitivity in managing data is key in the admissions process. The incumbent must be able to work well in a fast‑paced, high‑pressure, deadline‑driven environment with close attention to detail and accuracy, and strict adherence to University policies and procedures. Responsible for new student residence list to validate offers of admission for Humber Residence office to use in their decision making process. Document Coordination and Communication Accountable for ensuring accurate and seamless processing and movement of all applications including high school, university and college transfers. Supports the processing of program transfers, applications for readmissions and visiting students/letters of permission (LOPs). Coordinated the processing of all application‑related documents for applications including transcripts, English Proficiency results, support letters, test results, course outlines and various other supporting documentation. Extracted application data via Colleague distributions list and loaded the applications information onto the student record in Colleague. Issued communication to the student (letter/email via Colleague) and the execution of decision files pending the admission status of each applicant. Coordinated with the Application Processing Coordinator to ensure communications are sent daily and OUAC transcripts are received and attached to applicant files during absences taken by either party. Judged whether the application has adequate documentation to forward the file for an admission decision to be made. Managed the admissions account, ensuring questions were answered in a timely manner. Maintained accuracy and attention to detail throughout the admissions process. Acted as a front‑line functional resource for investigating or troubleshooting applicant. Ensured confidentiality and time sensitivity in managing data. Worked well in a fast‑paced, high‑pressure, deadline‑driven environment with strict adherence to University policies and procedures. Maintained a new student residence list to validate offers of admission for Humber Residence office's decision making process. Student Recruitment Support Provides information about the University of Guelph‑Humber, academic programs, admission policies, the application process, financial and campus services, and important timelines via email, chat, phone and in‑person inquiries. Assists with special projects, prospect data entry, high school liaison visit bookings, the daily administration of campus tours and functional direction of work‑study students involved in data entry, direct mailing, calling campaigns and campus tours. Greets guests to the Centre for Future Students and Admission Service offices, assists with their inquiries and directs them appropriately. Supports and participates in all recruitment events and special programming. Occasional evening and weekend work is required. Performs other duties as assigned. Financial Processing Offers administrative support for office finances by processing vendor invoices, creating requisitions, standing orders and tracking vendor payment through Banner and coordinating mailings and shipments. Organizes invoices for record keeping purposes. Troubleshoots financial issues with vendor, financial services and staff. Education 4‑year degree in post‑secondary Communications, Marketing, Public Relations, Advising/Counselling or Customer Service. Experience And Skills Two years of practical work experience, preferably in a front‑line busy customer service, registration or recruitment environment. Understanding of university system and admissions processes. Excellent written and verbal communication skills; excellent interpersonal, listening and customer relations skills. Proficient in Windows, MS Office applications/word processing software. Excellent telephone and communications skills (able to relate professionally and respectfully to a wide cross‑section of people representing diverse backgrounds). Demonstrated organizational skills and the ability to handle multiple tasks and interruptions. Self‑motivated, independent and able to prioritize work with minimal supervision. What’s in it for you? An opportunity to have an impact with a post‑secondary institution, poised to do great things. Diverse, hard‑working, committed team of people who care about each other. Tools and technology that will allow you to succeed at your job. Amazing perks. Highly supportive work culture. At the University we don’t just accept difference — we celebrate it Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Guelph‑Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Guelph‑Humber Equity, Diversity and Inclusion The University of Guelph‑Humber is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity‑deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post‑secondary environment. Accommodation The University of Guelph‑Humber is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our HR Generalists will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request. Anti-Discrimination Statement At The University of Guelph‑Humber, all forms of discrimination and harassment are prohibited. Students and employees have the right to study, live and work in an environment that is free from discrimination and harassment. If you need assistance on concerns related to discrimination and harassment, please contact the Centre for Human Rights, Equity and Inclusion (http://hrs.humber.ca/human-rights-equity-diversity.html) or the Office of Student Conduct at studentconduct@humber.ca. Referrals increase your chances of interviewing at Humber College by 2x. Get notified about new Admissions Associate jobs in Toronto, Ontario, Canada. Duration of Need: Until November 30, 2026 Deadline to Apply: December 8, 2025 Job Posting: 12/1/25 Department: G‑H Registrar Work Locations: University of Guelph‑Humber Position Type: FT Support Payband: G Job Family: Academic Administration #J-18808-Ljbffr