Coordinator, International Mobility

2 weeks ago

Nanaimo, Canada Vancouver Island University Full time

Duties:

Reporting to the Director, VIU International, and supervised by the Advisor, International Mobility, the Coordinator, International Mobility serves as a key provider of supports and services related to inbound and outbound international mobility (exchange, study abroad, field schools, research, etc), including the development of online pre-departure training modules and information. The Coordinator, International Mobility also supports the tracking of exchange and study abroad agreements (in close collaboration with the Coordinator, Partnerships and Research), and produces reports to share exchange balance information and other planning data. The Coordinator, International Mobility works collaboratively with all VIU International units, and the VIU community.

The Coordinator, International Mobility is responsible for the following and other related duties as assigned:

  • Supports the Advisor, International Mobility to develop and refine VIU's international mobility strategy and implement operational plans based on that strategy
  • In close collaboration with the Advisor, International Mobility, and Coordinator, Operations, oversees exchange and study abroad agreements to track balances, and ensure that agreements are up-to-date
  • In close collaboration with the Advisor, International Mobility, and Coordinator, Operations, supports the development of international mobility partnerships
  • In close collaboration with the Advisor, International Mobility and the Immigration Advisors, contributes to supporting and tracking international visiting student scholars and researchers, and international visiting employee scholars and researchers to ensure all government and university processes are followed
  • Collects and analyzes international mobility data to inform the planning and implementation of International Mobility programs and activities
  • Supports the development and delivery of online pre-departure training modules and information that cover all aspects of travel preparation and contributes to student and employee compliance with the VIU International Travel Risk Policy, focusing on travel registry registration and other required risk mitigation supports such as the Registration of Canadians Abroad (ROCA)
  • Supports the development and delivery of International Mobility activities including marketing, social media and resources
  • Coordinates scholarship and award / grant initiatives focused on increasing participation in both inbound and outbound mobility activities
  • Supports Field Schools via updated processes recommended by the International Field School Review Committee
  • Participates in the development of proposals for international mobility funding programs such as Global Skills Opportunity (GSO) and Queen Elizabeth Scholars (QES)
  • Applies student development theory to all aspects of the role
  • Provides services while maintaining appropriate confidentiality in compliance with VIU protocols and procedures

Required Qualifications:

Undergraduate degree. Minimum three years of recent related experience or an equivalent combination of education and experience.

  • Ability to work independently
  • Ability to work as a member of a team in a collaborative manner
  • Strong organizational skills
  • Strong attention to detail
  • High level of oral and written communication skills
  • Proven ability to exercise good judgement and problem-solving skills
  • Proven ability to prioritize multiple project and activity demands
  • Proven ability and demonstrated experience in developing and implementing program plans, learning outcomes and assessments
  • Demonstrated knowledge of student development theory and ability to apply that knowledge to implement appropriate supports and services
  • Demonstrated experience with supporting management to develop strategy and implement operational plans based on departmental / unit strategic plans
  • Demonstrated experience with supporting the development of international mobility partnerships
  • Demonstrated experience supporting international mobility programs, including exchange, study abroad, visiting student scholars and researchers, and visiting employee scholars and researchers
  • Demonstrated experience developing and delivering on-line pre-departure training modules for international mobility students and employees
  • Demonstrated experience with collecting and analyzing international mobility data to inform and support program planning and implementation
  • Demonstrated experience with participating in the development and preparation of international mobility proposals for various funders
  • Demonstrated experience working with culturally diverse populations or groups
  • Proficiency in general office software systems (MS Office, file-sharing, web design)

Preferred Qualifications:

  • Experience working within an educational/post-secondary setting
  • Experience studying, volunteering or living abroad

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

  • Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
  • All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
  • Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.

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