Administrative Assistant

Select how often (in days) to receive an alert:Title: Administrative Assistant (Bilingual Spanish/English), Global Transaction Banking - Toronto, ONRequisition ID: 245676Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.Global Transaction BankingGlobal Transaction Banking (GTB) is the payments and transaction engine of Scotiabank. We support Small Business, Commercial and Corporate clients with effective treasury management solutions coupled with a best-in-class service model, making it easy for clients to do business with us.As businesses build their digital capabilities and transform their operating models, their payment needs are evolving too. Boasting a unique global footprint, GTB’s comprehensive suite of innovative banking solutions help our business clients generate operational efficiencies, streamline and simplify payments, improve working capital performance, and mitigate financial risk.At Scotiabank, we embrace your strengths, ideas, and ambitions. GTB is a fast-growing team with a focus on the Americas, particularly Canada, the U.S., Mexico, and we are seeking top tier talent to complement our organization.Join a purpose-driven winning team, committed to results, in an inclusive and high-performing culture.PurposeAs an Administrative Assistant for Global Transaction Banking (GTB), you will play a critical role in supporting the success of the organization by ensuring goals, plans, and initiatives are executed effectively. You will provide high-level administrative support to senior leaders while maintaining compliance with internal policies, procedures, and regulatory requirements. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.What You’ll DoProvide confidential executive support to 3–5 VP/MDs within the GTB team.Submit manual monthly expenses with precision and urgency. Compile receipts and prepare extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepare and submit invoices to Accounts Payable for processing and follow up on outstanding items.Maximize calendar efficiency for the team by creating productive schedules, anticipating conflicts, and proposing alternative solutions clearly and concisely.Manage complex and frequent domestic and international travel using Bank-supported booking portals and approval systems. Submit travel pre-approvals, make arrangements for flights, hotels, and transportation, and plan meetings and events associated with travel.Organize all meeting logistics, including invitations, technology requirements, catering, and document preparation for management and team meetings.Keep client databases (Salesforce) up to date with accurate client information.Answer phones, take messages, and ensure smooth communication flow.Provide input into developing and enhancing current processes and procedures.Comprehend and adhere to administrative policies implemented globally.Provide guidance and mentorship to new or junior members of the Admin Team.Use judgment and expertise to identify, resolve, and escalate day-to-day administrative issues as required.Establish sound business relationships by providing courteous and efficient assistance to internal and external clients.Actively pursue effective and efficient operations while ensuring adherence to operational risk, regulatory compliance, AML/ATF risk, and conduct risk frameworks.Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required.Perform additional tasks as required to support the team and business objectives.What You'll BringFluency in Spanish and English (written and spoken) is required.Previous experience providing executive-level administrative support, ideally in financial services or a corporate environment.Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with tools such as Salesforce and expense management systems.Ability to manage complex calendars, prioritize tasks, and coordinate multiple projects simultaneously.Accuracy in preparing expense reports, invoices, and travel arrangements.Strong interpersonal skills, discretion in handling confidential information, and ability to build positive relationships with internal and external stakeholders.Sound judgment to identify, resolve, and escalate issues as needed.Comfortable working in a dynamic environment and supporting multiple leaders.Extras#LI-Onsite #GTBInterested?If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at ScotiabankAt Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.What's in it for you?Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.Location(s): Canada : Ontario : TorontoScotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted. #J-18808-Ljbffr