Legal Assistant

4 weeks ago

Ottawa, Canada Emond Harnden Full time

Overview Status: Full-time, permanent Reports to: Legal Support Manager Salary: $48,000-$70,000 depending on experience Location: Hybrid within Ottawa, ON Benefits: RRSP Matching, employer paid Group Health Benefits, generous vacation and sick leave, annual wellness allowance and professional development reimbursement Job Summary Reporting to the Legal Support Manager, the Legal Assistant (LA) will be responsible for providing administrative support to multiple lawyers in terms of scheduling, drafting, corresponding, and other general administrative tasks. The successful candidate will be a key player in client service delivery. Duties And Responsibilities Schedule Maintenance: Organize the flow of work through the lawyer’s office and initiate follow-up action in a timely manner to meet multiple deadlines. Schedule Maintenance: Maintain and monitor calendars, including scheduling appointments, hearings, travel, and conferences, as directed. Schedule Maintenance: Manage reminder systems on a daily basis to ensure important deadlines are met. Drafting and Correspondence: Liaise between lawyers, contacts, and clients. Drafting and Correspondence: Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax. Drafting and Correspondence: Maintain and update current client contact lists. Drafting and Correspondence: Respond to routine correspondence by mail, email, and telephone calls. General Administration: Perform conflict searches, create, and maintain files, and close files as instructed. General Administration: Open new client files and matters. General Administration: Arrange and prepare courier services and pickups. General Administration: Mail sorting and scanning. General Administration: Support case preparation by assembling materials required for hearings. General Administration: Maintain electronic copies of all documentation in Emond Harnden’s database to supplement available precedents. General Administration: Input and validate lawyers’ time dockets; coordinate lawyers’ monthly/yearly docket totals as requested. General Administration: Track lawyers’ Law Society of Ontario (LSO) Continuing Professional Development hours, and input into the LSO portal. General Administration: Prepare cheque requisitions and trust deposit instructions. Qualifications And Requirements Previous work experience in administration. Excellent written and verbal communication skills. Strong attention to detail and accuracy. Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities. Ability to provide excellent customer service to lawyers and clients. Proficiency in MS Office & Adobe Pro. How To Apply To apply for this position, please submit your resume to resumes@ehlaw.ca. We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. Equal Opportunity EH is committed to a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. For individuals with disabilities who would like to request an accommodation, please contact our Human Resources Department at resumes@ehlaw.ca. #J-18808-Ljbffr

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