Legal Assistant

3 days ago

Ottawa, Canada Osler Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Osler is currently recruiting for a Legal Assistant in our Ottawa office to assist with two Partners (Tax Law and Research Law). We are looking for a Legal Assistant with experience in Tax Law, litigation and Federal Court matters. This position will assist in managing two legal practices thereby allowing the legal professional(s) to concentrate on providing legal services to clients.

**Major Responsibilities**
- Provides clerical support such as answering the telephone, arranging appointments for lawyers, maintaining lawyer’s calendars and reminding lawyers of deadlines; makes travel/accommodation arrangements on behalf of legal professionals, handling of expense claims.
- Performs duties associated with litigation practices such as assisting counsel with trial preparation; organizing documentation and sending required materials to opposing counsel; maintains book of pleadings; prepares court documents, etc.
- Performs client account administration which includes receiving, reviewing, editing and drafting e-prebills; preparing invoices for review by legal professionals; receiving and preparing accounts for finalization and preparing subsequent correspondence and addressing client inquiries regarding billings; receiving and preparing monthly summary statement of certain client invoices.
- Performs other duties as assigned.

**Position Requirements**:
**Education and Experience**

Completion of a Community College Secretarial program, experience working with Tax Law, Federal Courts, litigation in a professional office or legal environment.

**Knowledge and Skills**
- Excellent communication and interpersonal skills required to deal with a variety of internal and external contacts
- Ability to multi-task, organize and manage multiple priorities and respond to requests from a wide range of stakeholders
- Excellent writing skills to effectively draft legal documents
- Ability to learn new technology and adapt to new systems and processes

**How To Apply**:
**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

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