Legal Assistant

16 hours ago

Ottawa, Canada Galarneau & Associates Full time

Legal Assistant

**Who We Are**:
Established in 1995, Galarneau & Associates Professional Corporation provides legal services for clients across Greater Ottawa and the surrounding areas. Our firm focuses on family law, mediation, child protection, and wills and estates. We are known for our high ethical standards, professionalism, and excellent client service.

**What We Believe In**:
Galarneau & Associates is committed to ensuring that all members of the Galarneau & Associates team feel valued, respected and supported. We are a dedicated group of diverse individuals who care about the work we produce, the client service we provide, and each other.

**What We Are Looking For**:
**Required Experience/Skills/Qualifications**:

- 2+ years of experience as a Legal Assistant or other relevant experience
- Strong verbal and written communication
- Demonstrated ability to proofread written communications and other documents
- Excellent attention to detail, organizational skills, and time management skills
- Bilingualism (English/French) is an asset
- Legal Assistant Diploma is an asset
- Familiarity with the Family Law Rules, DivorceMate forms and court procedures (including electronic filing) preferred
- Proficiency with Office 360 and Adobe is required
- Familiarity with PCLaw and DivorceMate is preferred
- Must be comfortable working with electronic documents and adaptable to new technologies and software
- Demonstrated ability to produce high quality work, and to prioritize and redefine priorities as necessary
- Ability to work both independently and as part of a team
- Demonstrated ability to problem solve
- Professionalism and the ability to effectively communicate with clients, lawyers and court staff

**Key Responsibilities**
- General administrative tasks, including scheduling appointments, filing, photocopying, receiving payments, etc.
- Maintain and organize electronic files
- Prepare correspondence, memos and file reviews
- Liaise professionally with clients, process servers, lawyers, and Court staff
- Communicate with clients and other professionals to receive instructions, obtain required information, and accurately report to counsel
- Use initiative and good judgment to relieve counsel of administrative details
- Opening, closing and maintaining the organization of multiple active files
- Accurately docket billable time

Schedule:

- Monday to Friday
- Generally, the hours of work are from 8:30 a.m. to 5:00 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.

To apply, please forward your cover letter and resume to Susan Galarneau.

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$25.00 per hour

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
Our team members wear masks when not at their individual work stations. We cotinue to limit in person meeting. Regular sanitation of office.

Ability to commute/relocate:

- Ottawa, ON K1E 3P4: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (required)

**Experience**:

- work as a law clerk: 2 years (preferred)

**Language**:

- French & English (preferred)

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