Bilingual Executive Assistant

3 weeks ago

Toronto, Canada ML6 Search + Talent Advisory Full time

The Opportunity:
ML6 is pleased to be partnering with one of Canada’s top growing companies for three years running in their search for a Bilingual (Mandarin/English) Executive Assistant. Reporting to the CEO & Founder, you will be responsible for executive level administrative duties and supporting the Sr. Management team with business engagement alignments.

What You'll Be Doing:
· Overseeing all incoming and outgoing communications. This includes reporting, phone calls and written correspondence both internally and externally.
· Documentation management.
· Proactively anticipate the CEO's needs and provide comprehensive administrative support, including managing the calendar, creating action plans, and handling last minute deliverables.
· Coordinate meetings and events by managing logistics, monitoring attendees, and organizing travel arrangements.
· Support on developing, updating, and maintaining the executive team’s calendar. This includes scheduling meetings, updating appointments, daily briefings and managing new & existing events.
· Act as a first point of contact for both internal and external contacts including colleagues, vendors, clients.
· Maintain a high level of confidentiality and discretion in handling sensitive information and data.

What You'll Need To Be Successful:
· Undergraduate Degree.
· Minimum 3 years of work-related experience in a similar role.
· Strong attention to detail.
· Exceptional time management capabilities.
· Experience managing calendars and travel arrangements.
· Bilingual in Mandarin and English is required.
· Strong computer skills including MS Office, Excel, Power Point

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