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Event Planner
4 weeks ago
Key accountabilities for this role include the following:
Program Development & Execution • Building registration sites and managing attendance lists • Managing hotel rooming lists • Venue/vendor sourcing, contracting and negotiations based on specified budgets • Compiling data on post program surveys and development of post program feedback summaries • Working with project team members to assist with the administration of various departmental initiatives • Researching opportunities to maximize experience, budget and technologies used
Administration • Assist with the packing and shipping of materials and ordering supplies • Processing invoice payments • Providing other administrative support as required to assist Senior Event Planners to prepare and plan for events Onsite Support • Provide onsite support for business and client events to assist with room set up, registration desk and other onsite support responsibilities.
Team • Strong commitment to providing superior service to our Business Partners. • Ability to cultivate and work closely with business partners (at all management levels), external vendors (ex. AV providers, hotels, gifting vendors etc…) and community partners. • Work collaboratively on multiple events at the same time, with several different team members. Demonstrate the ability to communicate well and share responsibilities with co-workers.
MUST HAVE: • Initiative-taking individual with a proven track record to deliver results with a can-do approach • 3+ years of experience planning multi-day conferences, large social events • Strong time-management and organizational skills to pivot quickly and manage multiple deadlines and priorities within a fast paced, high-pressure environment • Experience with Event Management/registration software's such as SurveyMonkey, Cvent, Fluid etc… • Excellent communication skills (both written and verbal) • Demonstrated strong, problem solving, negotiation & decision-making skills • Strong relationship building skills with an ability to impact and influence at all levels • Ability to travel as required, a valid driver's license and passport is recommended and the ability to work variable hours driven by the needs of the business. • Superior knowledge of Microsoft Word, PowerPoint, Excel & Outlook
NICE TO HAVE Experience planning virtual events
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