Facilities Coordinator

4 weeks ago

Toronto, Canada JLL Full time

Facilities Coordinator – JLL Join the Facilities Management Team (FMT) at a downtown Toronto client site near the Waterfront. The role supports day‑to‑day building and office operations, including projects, moves, adds, and changes, ensuring optimal operation, aesthetics, and condition for employees and guests. This is an on‑site position, 5 days a week. The site is one block from Waterfront Toronto and offers a daily shuttle service to Union Station. Day‑to‑day responsibilities Interact with client employees regularly and address issues or concerns promptly. Maintain client satisfaction with the delivery of efficient facility management services. Act as a liaison between client teams and all vendors. Escort contractors on site, ensuring they follow building, client, and JLL policies and confirming service delivery is completed. Follow policy requirements regarding health & safety to ensure safe building operations. Support the Operational Compliance Program (OCP) and HSSE (Health Safety Security and Environment) programs. Assist with walkthroughs, create punch lists, and ensure work is completed to expectation. Assist Facilities Manager with day‑to‑day tasks and provide routine updates. Review and approve vendor invoices timely and follow up on discrepancies. Ensure work orders are managed on time following operating procedures. Manage COIs (certificate of insurance) and any necessary licensing. Provide facility issue tracking and support. Coordinate pick‑up of crates and equipment. Support other projects, special assignments, and administrative duties assigned. Provide support with projects including construction, repairs and moves. Required qualifications 2+ years of facility management experience or commercial real estate experience. Strong interpersonal and critical thinking skills. Excellent verbal/written communication and presentation skills. Proven record of providing excellent customer service. Proficient in Microsoft Office Suite. Ability to multi‑task and effectively organize responsibilities to achieve goals and objectives. Seniority level Entry level Employment type Full‑time Job function Management and Manufacturing Location: Toronto, Ontario, Canada Salary: CA$79,000.00-CA$85,000.00 #J-18808-Ljbffr

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