Administrative & Business Development Assistant

Part-Time Administrative & Business Development Assistant Location: Calgary, AB (Office-based, part-time role, Monday-Friday) Company: Infracon Construction Inc. Hourly Wage: $27-$30 per hour (depending on experience) Position Overview Infracon Construction is seeking a highly organized and motivated Part-Time Administrative & Business Development Assistant professional based in Calgary. This role will provide additional capacity to support the company with upcoming projects and ongoing operations. The successful candidate will work part-time, Monday through Friday, and contribute to both project administration and business development initiatives. Responsibilities Complete daily time entry of labour and equipment resources being utilized on projects Manage requisitions, purchase orders, equipment logs, and other tracking systems as required Code invoices, process accounts payable entries, and provide general accounting support Assist with onboarding of project personnel including HR / payroll forms, HSE orientations, and safety ticket tracking Coordinate and organize training requirements at the site level, working with the Health & Safety Team to ensure compliance Manage site access requirements including vehicle passes, visitor passes, and orientation tracking Provide general filing, document control, scanning, copying, and records management throughout all phases of the project Maintain and ensure accuracy of reports, documentation, and project records Book travel and accommodations for field employees and management, and process related expenses Maintain accurate and up-to-date client contact lists, databases, and business development records Prepare business development reports, proposals, and presentations as needed Assist with planning and organizing networking functions, conferences, and trade shows Conduct market research and analysis on potential clients, competitors, and industry trends Coordinate marketing initiatives, including managing social media platforms and other marketing-related projects Organize and maintain calendars for the Business Development Manager, including scheduling appointments, meetings, and conference calls Support cross-functional collaboration between project management, health & safety, human resources, and accounting teams Build and maintain positive relationships with clients, partners, and stakeholders through professional communication Perform other duties as assigned to support the success of the company and upcoming projects Qualifications Minimum 2+ years of experience in an administrative role, preferably supporting business development, project management, or operations in an industrial or construction environment Previous experience with field ticketing / job tracking software (e.g., FieldCap) considered a strong asset Previous experience using customer relationship management tools (e.g., Salesforce) considered an asset Strong communication skills, both written and verbal, with excellent phone manner and ability to maintain professional client relationships Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); advanced Excel skills (formulas, pivot tables, macros) are preferred Ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment Strong organizational skills with excellent attention to detail Adaptability to changing demands and ability to work independently with minimal supervision Accounts payable and general accounting experience considered an asset What We Offer Part-time, Monday - Friday schedule based in Calgary Competitive hourly wage of $27 - $30 , depending on experience Opportunity to contribute to upcoming projects while supporting broader company growth initiatives A collaborative and supportive work environment with exposure to both project operations and business development functions #J-18808-Ljbffr