Coordinator, Accounting

/ Coordinator, Accounting# Coordinator, Accountinghybrid Oakville/Caledon, Ontario, Canada . full-time. November 3, 2025Description**OPPORTUNITY:****Title:** Coordinator, Accounting**Reports to:** Senior Coordinator, Accounting**Location:** Hybrid, Golf Canada Office (Oakville, ON)**Status:** Full Time, Permanent**Target Start Date:** December 2025**OVERVIEW:**The Accounting Coordinator is responsible for ensuring the accurate and timely processing of all vendor invoices, payments, and employee expense reports in compliance with company policies. This role maintains organized financial records, performs monthly reconciliations, and serves as the primary contact for accounts payable inquiries and Concur Expense support. In addition, the position provides administrative assistance to the Finance team and senior leadership, supports audit preparation, and contributes to process improvement initiatives. The ideal candidate is detail-oriented, proactive, and committed to maintaining high standards of accuracy, efficiency, and vendor relations.**PRIMARY DUTIES:****1. Accounts Payable: 65%**· Accurately review, code, and process a high volume of vendor invoices in accordance with company policies and deadlines, including maintaining detailed and organized digital and physical records to ensure audit readiness· Support the processing of employee expense reports and corporate credit card transactions, verifying accuracy and compliance with company travel and expense policies· Complete month-end balance sheet account reconciliations and account reviews for prepaids, capital assets, and accrued liabilities· Process recurring monthly payments for rent, allowances, and contractual obligations· Serve as support for the Concur Expense module, including new hire training, account setup, and acting as the internal point of contact for staff· Reconcile vendor statements, investigate discrepancies, and proactively resolve billing and payment issues· Respond promptly and professionally to vendor and internal inquiries regarding payments, account balances, and invoice status· Advocate for the vendor support program, including proactive vendor management and supplier consolidation by nature of service or product**2. Administrative Support: 25%**· Assist with day-to-day transaction processing, including journal entries, electronic filing, and administrative invoices (e.g., postage, cell phone allocations, office cleaners)· Provide occasional administrative assistance for the COO and Director of Finance, such as meeting scheduling, courier coordination, and document organization· Support audits by providing necessary documentation and responding to auditor inquiries· Assist with special assignments, ad hoc analysis, and departmental projects as needed**3. Process Improvement and Compliance 10%**· Support implementation of best practices in accounts payable processes, including identifying and recommending efficiencies and automation opportunities· Assist in reviewing and enhancing internal controls related to payables, expense management, and vendor compliance· CPA designation not required; pursuing or planning to pursue the designation is considered an asset.**APPLICATION DETAILS:**Golf Canada - Human Resources1333 Dorval Drive, Suite 1Oakville, ON L6M 4X7How to apply: Please submit your cover letter and resume through the job posting link on Golf Canada’s byNovember 17, 2025Golf Canada thanks all applicants but will contact only those who will be invited for an interview.Golf Canada’s regular hours of work are 40 hours per week, namely Monday to Friday, 8 hours a day and 5 days a week including a one-hour lunch. However, the demands of your position may require your hours of work to vary to meet the objectives of your employment. Due to the nature of this position, there may also be some travel required and the need to work some weekends.Golf Canada is committed to providing a safe environment for all, especially children. All applicants will be thoroughly screened using background checks and a review process.Golf Canada’s core values are “Fun, Excellence, Inclusion, Respect, Accountability” and while these are included in each employee’s offer of employment and annual employment letters, these core values are also an integral part of the Golf Canada’s recruitment, hiring and annual review process.Golf Canada is dedicated to employment equity and fostering diversity within the workplace in order to build an inclusive workforce where all employees have the opportunity to reach their potential.Golf Canada is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify Human Resources at 905-849-9700.**OFFRE D’EMPLOI :****Titre:** Coordonnateur, ComptabilitéRelève de : Coordonnateur principal, Comptabilité**Lieu:** Hybride – Siège social de golf Canada (Oakville, Ontario)**Statut:** Permanent à temps plein**Date d’entrée en fonction prévue:** Décembre 2025Veuillez noter que, dans le présent document, le genre masculin est utilisé comme générique, dans le seul but de ne pas alourdir le texte.**APERÇU:**Le coordonnateur de la comptabilité est chargé de veiller au traitement précis et rapide de toutes les factures des fournisseurs, des paiements et des notes de frais des employés, conformément aux politiques de l’entreprise. Il tient à jour les registres financiers, effectue les rapprochements mensuels et sert de principale personne-ressource pour les demandes relatives aux comptes fournisseurs et l’assistance pour le module Concur Expense. En outre, le titulaire du poste apporte une aide administrative à l’équipe des finances et à la direction, participe à la préparation des audits et contribue aux initiatives d’amélioration des processus. Le candidat idéal est minutieux, proactif et déterminé à maintenir des normes élevées en matière d’exactitude, d’efficacité et de relations avec les fournisseurs.PRINCIPALES T CHES :**1. Comptes fournisseurs: 65 %**· Examiner, coder et traiter avec précision un volume important de factures de fournisseurs conformément aux politiques et aux délais de l’organisation en tenant à jour des registres numériques et physiques détaillés et organisés pour la préparation des audits.· Aider au traitement des notes de frais des employés et des transactions par carte de crédit de l’organisation, en vérifiant leur exactitude et leur conformité avec les politiques de l’organisation en matière de déplacements et de dépenses.· Effectuer les rapprochements comptables et les revues comptables de fin de mois pour les charges prépayées, les immobilisations et les dettes accumulées.· Traiter les paiements mensuels récurrents pour le loyer, les allocations et les obligations contractuelles.· Agir comme personne-ressource de soutien pour le module Concur Expense, y compris la formation des nouveaux employés, la configuration des comptes et les contacts avec le personnel.· Réconcilier les relevés des fournisseurs, enquêter sur les écarts et résoudre de manière proactive les problèmes de facturation et de paiement.· Répondre rapidement et de manière professionnelle aux demandes des fournisseurs et des services internes concernant les paiements, les soldes des comptes et le statut des factures.· Promouvoir le programme de soutien aux fournisseurs, y compris la gestion proactive des fournisseurs et leur consolidation en fonction de la nature du service ou du produit.**2. Soutien administratif: 25 %**· Aider au traitement quotidien des transactions, y compris les écritures comptables, le classement électronique et les factures administratives (p. ex., frais postaux, allocations pour les téléphones portables, ménage des bureaux, etc.).· Fournir une assistance occasionnelle
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