Executive Talent Acquisition Coordinator

4 weeks ago

Old Toronto, Canada Nexus Systems Group Inc. Full time
Location Address: Toronto (44K-13) – hybrid – 2x/week onsite
Contract Duration: ASAP – 10/31/2024
Possibility of extension & conversion to FTE
Number of Positions: 1
Schedule Hours: 9am-5pm Monday-Friday with some flexibility required (Possible OT)
Reason: additional workload

Story Behind the Need
Business group: Leadership

The leadership team is responsible for all the executive hiring and full time staffing changes across the bank. The team works closely with the HR team to manage the senior level leadership.

The Executive Talent Acquisition Coordinator provides efficient and accurate support to Executive Talent Acquisition team. The Exec TA Coordinator will be responsible for providing support on executive level recruitment, independently prioritizing workload to ensure deliverables are consistently met within the agreed-upon timeframes.

Candidate Value Proposition:
The successful candidate will have exposure to senior level recruitment practices within the bank. This is an excellent opportunity to build skills and career within the HR/recruitment space.

Typical Day in Role:
•Arranging and scheduling interviews for executive-level interviews, and coordinating interview rooms and virtual meeting details as needed
•Liaising with internal Executive support teams and external Executive Search firms
•Tracking progress on executive-level searches
•Preparing interview schedules & materials in advance of interviews
•Managing and processing invoices in a timely fashion
•Providing updates to senior leadership in HR, as appropriate
•Managing Exec TA projects within stated deliverables
•Other duties as required

Candidate Requirements/Must Have Skills:
1) 3+ experience in Talent Acquisition in Corporate environment
2) 3+ years of experience working with MS Outlook
3) 3+ years of experience with MS Products (Teams, Excel, PPT)
4) 2+ years of experience coordinating virtual/in-person meetings

Nice-To-Have Skills:
1) recruitment coordinator/admin experience at one of the Top 5 Canadian banks
2) experience with LinkedIn recruiter

Soft Skills Required:
• Ability to conduct oneself in a highly professional manner and operates with a high degree of discretion and confidentiality
• Ability to work well as a team player and independently; proactive and flexible; adaptable to change; comfortable working in a fast-paced environment with multiple priorities
• Excellent organizational / time management skills; able to quickly comprehend instructions and take ownership of and ensure assignments are completed accurately and deadlines are met
• Ability to multitask

Education:

• Post-secondary degree/diploma or equivalent experience

Best vs. Average Candidate
The ideal candidate would have strong initiative and is eager to learn and lead the role. Someone who is well-organized and not afraid to ask for clarification in order to excel in the role.

Candidate Review & Selection
2 rounds
1st – HM – 45 mins – MS Teams Video
2nd – Director – 30 mins – MS teams Video

Hiring Manager’s availability to interview: ASAP #J-18808-Ljbffr

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