Senior Administrative Assistant

3 weeks ago

Peterborough, Canada RPMGlobal Full time

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As a Senior Administrative Assistant your responsibilities will include:
• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office, and/or Service line to produce high quality client deliverables
• Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery
• Train and mentor new colleagues in the role of Administrative Assistant
• Ability to be proactive in managing workflow and tasks associated with the day to day needs of partners, practitioners, and clients
• Entering and maintaining client data using Microsoft Dynamics 365 software, creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
• General administrative duties including, but not limited to answering and transferring incoming calls, filing, photocopying, scanning, e-faxing, mailing, and couriers
• E-filing tax returns and other documents to CRA to meet filing deadlines, being proactive to communicate upcoming timelines and ensuring that tasks are completed on time
• Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
• Preparing and editing correspondence, reports, proposals, and other documents
• Provide billing support using Grant Thornton’s systems and in accordance with the terms of the engagement including preparing invoices to clients, as well as following up on AR when appropriate
• Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
• Managing communications, expense administration, and travel arrangements on behalf of team leadership
• Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
• Other duties as required
Be Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Senior Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Minimum 5 years’ experience within a Professional Services Environment
• Knowledge of CaseWare (and/or Keystone), experience in financial statement preparation, and experience with TaxPrep software or other similar programs
• Excellent verbal and written communication skills
• Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships
• Excellent organizational and time management skills, with the ability to manage competing priorities and work under pressure with multiple deadlines. Strong attention to detail and consistent production of high-quality work
• Ability to work effectively within tight timelines on simultaneous projects
• Strong knowledge of and experience working with MS Word, Excel, and PowerPoint
• Availability to work overtime as required during peak business times
• Exceptional client service mindset with ability to de-escalate potentially difficult situations

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more

Are you ready to Discover Your Purple?

#J-18808-Ljbffr

  • Administrative Assistant

    4 weeks ago

    Peterborough, Canada API ALARM INC. Full time

    a.p.i. ALARM INC is a leading provider and integrator of security technology, since 1983 a.p.i. ALARM INC has exceeded the standards set out by the Underwriters Laboratories of Canada, providing security and peace of mind to over one million Canadians from Coast to Coast. We are currently recruiting for a full time Administrative Assistant in our...

  • Administrative Assistant

    1 day ago

    Peterborough, Canada BWX Technologies Full time

    **_At BWXT Nuclear Energy Canada Inc_**_. we are committed to excellence in every business initiative. BWXT Nuclear Energy Canada (BWXT NEC) has achieved an enviable international reputation for excellence in the supply of nuclear fuel and fuel handling systems and service for CANDU reactors in both domestic and international markets. Our success is the...

  • Receptionist/administrative Assistant

    4 weeks ago

    Peterborough, Canada Kawartha Retirement Home Peterborough Full time

    Kawartha Retirement Living offers retirement living is an emphasis on being a great place to call home, our team’s mission is to empower seniors to flourish by supporting them in mind, body, and spirit. we provide a first-class independent living Facility. You will be responsible for providing receptionist and secretarial services to the management team...

  • Receptionist/administrative Assistant

    4 weeks ago

    Peterborough, Canada Kawartha Retirement Home Peterborough Full time

    Kawartha Retirement Living offers retirement living is an emphasis on being a great place to call home, our team’s mission is to empower seniors to flourish by supporting them in mind, body, and spirit. we provide a first-class independent living Facility. You will be responsible for providing receptionist and secretarial services to the management team...

  • Administrative Assistant Ii

    1 day ago

    Peterborough, Canada VON Canada (Ontario) Full time

    **Requisition Details**: Employment Status: Regular, Full Time (1.0 FTE) Program Name: Nurse Practitioner Number of Hours Bi-Weekly: 75 Work Schedule: Days On-Call: No **Job Summary**: The Administrative Assistant II provides administrative support to the Senior Manager or District Executive Directors (DED) and oversees office administration for the...

  • Administrative Assistant I, Visiting Nurse

    2 days ago

    Peterborough, Ontario, Canada VON Canada Full time

    Requisition Details:Employment Status: Students (Paid)Program Name: Visiting NurseNumber of Hours Bi-Weekly: 30Work Schedule: DaysOn Call: NoJob Summary:The Administrative Assistant I provides administrative support to the Senior Manager or District Executive Directors (DED) and oversees office administration for the corresponding District maintaining a high...

  • Administrative Assistant

    1 day ago

    Peterborough, Canada Harbr Financial Group Full time

    **Administrative Assistant - Harbr Accounting Services** Harbr Accounting Services - Peterborough, ON (In-Person) - Full-time - $40,000 - $60,000 based on skills and experience **About the role** At Harbr Accounting Services, we care about our colleagues, our clients and the communities where we work and live. We’re building a thriving business that...

  • Administrative Assistant

    2 days ago

    Peterborough, Canada D.M. Wills Associates Limited Full time

    Administrative Assistant - Environmental Services Department D.M Wills Associates Limited is in search of an Administrative Assistant to join the Environmental Services Department. **Key Responsibilities**: - Support Department Manager, Group Leaders, and Project Managers, as requested. - Assist in the preparation of department or project-specific...

  • Executive Assistant

    1 month ago

    Peterborough, Canada Peterborough Family Health Team Full time

    **Executive Assistant - 37.5 hours/week, Permanent** We are seeking an Executive Assistant to provide support to the CEO of the Peterborough Family Health Team (PFHT), Board of Directors and Senior Management Team. This Permanent position is a 1.0 FTE (37.5 hours per week, 7.5 hours per day x 5 days per week). **Responsibilities** Working with the CEO,...

  • Administrative Assistant

    2 weeks ago

    Peterborough, Canada Apple Nails and Spa Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Work setting**: - Spa **Tasks**: - Plan and control budget and expenditures - Schedule and confirm appointments - Manage contracts - Manage training and development strategies - Answer telephone and relay telephone calls and messages -...

  • Administrative Assistant

    1 month ago

    Peterborough, Canada Apple Nails and Spa Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - or equivalent experience **Work setting**: - Spa **Tasks**: - Plan and control budget and expenditures - Schedule and confirm appointments - Manage contracts - Manage training and development strategies - Answer telephone and relay telephone calls and...

  • Administrative Assistant I, Visiting Nurse

    3 days ago

    Peterborough, Canada VON Canada Full time

    Requisition Details:Employment Status: Students (Paid)Program Name: Visiting NurseNumber of Hours Bi-Weekly: 30Work Schedule: DaysOn Call: NoJob Summary:The Administrative Assistant I provides administrative support to the Senior Manager or District Executive Directors (DED) and oversees office administration for the corresponding District maintaining a high...

  • Administrative Assistant I, Visiting Nurse

    4 days ago

    Peterborough, Canada VON Full time

    Description Position at VON Canada Requisition Details: Employment Status: Students (Paid) Program Name: Visiting Nurse Number of Hours Bi-Weekly: 30 Work Schedule: Days On Call: No Job Summary: The Administrative Assistant I provides administrative support to the Senior Manager or District Executive Directors (DED) and oversees office administration...

  • Administrative Assistant

    1 month ago

    Peterborough, Canada Electric City Physio Full time

    Electric City Physio is looking to add to our growing multidisciplinary team by adding a part-time clinic Administrative Assistant/Receptionist. The duties of the Administrative Assistant/Receptionist include, but are not limited to, the following: - Scheduling appointments and setting up new patients - Financial transactions and insurance submissions -...

  • Temporary Full Time Administrative Assistant

    1 day ago

    Peterborough, Canada The Salvation Army Full time

    The Administrative Assistant position leads and coordinates all secretarial and administrative duties in the ministry for Peterborough Temple. **KEY RESPONSIBILITIES**: **General Administration** - Draft and type correspondence or generates reports (e.g., letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy;...

  • administrative assistant

    4 weeks ago

    Peterborough, Canada Apple Nails and Spa Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 months or equivalent experienceWork settingSpaTasksPlan and control budget and expendituresSchedule and confirm appointmentsManage contractsManage training and development strategiesAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile...

  • administrative assistant

    2 weeks ago

    Peterborough, Canada Apple Nails and Spa Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceWork settingSpaTasksPlan and control budget and expendituresSchedule and confirm appointmentsManage contractsManage training and development strategiesAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data,...

  • Property Administrator

    1 month ago

    Peterborough, Canada Apex Property Management & Consulting Inc. Full time

    Apex Management & Consulting Inc. is a Southwest Ontario-based property management company that specializes in providing property management services for the Non-Profit housing sector. At Apex we are striving to create a world where housing matters, but people matter more. We **CARE** C*ompassion A*ccountability R*espect E*xcellence **Position:...

  • Administrative Assistant

    2 weeks ago

    Peterborough, Canada Ombudsman Ontario Full time

    Are you looking for an introduction into the Corporate Services and Finances realms within the OPS? Are you highly organized and like to work in a fast paced environment? The Ministry of Natural Resources and Forestry (MNRF) is looking for an Administrative Assistant in the Strategic Management and Corporate Services Branch.The Strategic Management and...

  • Administrative Assistant

    4 days ago

    Peterborough, Canada Ombudsman Ontario Full time

    Are you looking for an introduction into the Corporate Services and Finances realms within the OPS? Are you highly organized and like to work in a fast paced environment? The Ministry of Natural Resources and Forestry (MNRF) is looking for an Administrative Assistant in the Strategic Management and Corporate Services Branch.The Strategic Management and...