Administrative Assistant

3 weeks ago

Peterborough, Canada Harbr Financial Group Full time

**Administrative Assistant - Harbr Accounting Services**

Harbr Accounting Services - Peterborough, ON (In-Person)
- Full-time
- $40,000 - $60,000 based on skills and experience

**About the role**

At Harbr Accounting Services, we care about our colleagues, our clients and the communities where we work and live. We’re building a thriving business that provides comprehensive accounting services to help address our clients’ immediate needs and build the best future possible - for them, their families and their businesses. Everything we do has our clients’ and teams’ best interests at heart.

We’re currently seeking a professional and responsible Administrative Assistant to support our team and provide superior client service, all while ensuring our business runs as smoothly as possible. The Administrative Assistant will perform a variety of administrative and clerical tasks, including supporting our team, assisting in daily office needs and managing our company’s general administrative activities.

Main responsibilities include:

- Working independently and within a team environment to deliver high quality admin support, client communications and deliverables.
- Scheduling and confirming appointments and meetings.
- Assisting in the preparation of letters and reports using firm templates that comply with firm standards for branding and communication.
- Welcoming and supporting visitors and clients by greeting them, in person or on the telephone; answering or referring inquiries.
- Acting as a point of contact for inbound and outbound communication.
- Managing office supplies, maintaining inventory and creating orders.
- Maintaining filing systems.
- Assisting leadership with their day to day operations (managing calendar, meetings, etc.)
- Conducting other general administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing.

Think you’ve got what it takes to be our Administrative Assistant? Great. Here are a few more skills and experiences we’re hoping our new team member brings to the table:

- Significant work experience demonstrating use of MS Office (particularly Outlook, Word, Excel, PowerPoint and Teams) and CRM tools
- Post secondary education
- Experience as an administrative assistant is a plus
- Strong organizational and written and verbal communication skills
- Excellent attention to detail with an aptitude for proofreading
- Ability to multitask and prioritize
- Exceptional client service mindset
- Computer savvy - ability to learn and troubleshoot various computer programs
- Takes initiative, takes direction and works well independently
- Keen attention to detail, efficient and accurate

**Job Types**: Full-time, Permanent

**Salary**: $19.25-$25.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Peterborough, ON K9J 6W3: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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