Executive Assistant
3 weeks ago
Dae Haus Creative is a marketing and talent management firm dedicated to uplifting BIPOC voices. Our mission is to create inclusive, engaging campaigns that resonate with audiences and authentically represent diversity. We aim to lead in inclusivity, making sure our campaigns are compelling and truly mirror our community's diversity.
We are seeking a Part-Time Executive/Personal Assistant to maintain the highest levels of professionalism, handling a wide range of responsibilities with essential characteristics including:
Successfully managing a fast-paced environment, keeping up with the demands of a principal involved in various businesses, family matters, and organizing schedules. Being highly organized, capable of multitasking while prioritizing critical tasks, and anticipating issues to plan contingencies accordingly. Demonstrating hardworking, efficient, detail-oriented, and accurate work ethic. Possessing strong computer skills, including Google Suite, Asana, and social/digital media, with the ability to assist in content creation as a bonus. Exhibiting superior oral and written communication skills, strong problem-solving abilities, and exercising good judgment in decision-making. Being self-motivated with a positive "can-do" attitude and knowing when to assert oneself appropriately to accomplish tasks. Being prompt in responding to requests, dependable in follow-through, and able to handle sensitive, confidential information. Being a versatile professional with high integrity, maintaining composure in stressful situations without being opportunistic, and able to travel occasionally if needed. Always displaying kindness, respect, and dedication to making the principal look their best.
Key Responsibilities:
Calendar management, including anticipating risks and planning contingencies. Assisting in organizing events and managing reservations, appointments, errands, and stocking. Handling clerical duties such as answering phones, updating contacts, and creating manuals. Keeping the principal on schedule and task. Maintaining a day-to-day "To Do" list and providing daily updates on completed tasks and outstanding items. Proactively anticipating the principal’s needs and initiating helpful projects without being asked. Navigating and communicating with a high level of tact and discretion while working closely with high-level agents, managers, producers, and creatives. Collaborating with the rest of the team and communicating the principal's schedule, updates, and ongoing projects. Archiving and reporting all applicable expenses and project managing long-term personal and professional CEO endeavors. Providing ad hoc administrative support as needed.
Candidates will need:
3-6+ years minimum administrative experience, ideally working as an Executive/Personal Assistant for an executive in the marketing industry, with stellar references. Thorough understanding of Google Suite, Asana, and social media. Ability to succeed in a demanding, fast-paced capacity and willingness to adapt to changing responsibilities and expectations. Professional and refined communication skills. A reliable car and valid driver’s license, along with a passport, and flexibility for occasional travel.
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