Privacy Coordinator

4 weeks ago

Ottawa, Ontario, Canada The Royal Ottawa Mental Health Centre Full time

About The Royal

As one of Canada's foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

Purpose:

As part of the Corporate Privacy Portfolio the Privacy Coordinator, under the direction of the Chief Privacy Officer is responsible for supporting compliance related to the Privacy Program and Health Information Standards across the Royal Ottawa Health Care Group. This includes adherence to policies and procedures related to Privacy legislation and adhering to regulatory standards.

Duties:

  • Works collaboratively with the Privacy Officer for the investigation and management of privacy breaches.
  • Acts as a resource on matters related to privacy and access of personal health information for ROHCG.
  • Participates on various task force and committees where privacy is a factor.
  • Assists with privacy breach investigation.
  • Performs random and targeted privacy audits for compliance.
  • Supports consent over-ride investigations.
  • Coordinates privacy breach and critical incident investigations and identify, develop, and monitor risk mitigation plans.
  • Assists creating reports and submissions for the Office of the Information and Privacy Commissioner in response to investigations and reviews.
  • Supports the response to requests made under the Freedom of Information and Privacy Protection Act.
  • Knowledge of relevant Acts – Public Hospital's Act, Mental Health Act of Ontario, Accreditation standards, Health Care Consent Act, Personal Health Information Protection Act, Freedom of Information and Protection of Privacy Act, privacy best practices and industry standards.
  • Monitors and stays current on relevant privacy, legal, technology and other matters that may affect IPC requirements.
  • Assisting in the review of agreements with vendors, agencies or providers to ensure relevant privacy provisions are included.
  • Supports privacy policies including updating workflows, consent forms, consent workflows, consent directives, interactions with police policy.
  • Assists in Privacy Impact Assessments (for new vendors, applications and workflows being implemented at ROHCG).
  • Supports education and awareness for privacy.
  • Delivers orientation to new staff identifying the relevant policies and procedures.
  • Other activities as assigned by the CPO/Director of Clinical Records.
  • Works in a manner that complies with staff and patient/client safety practices, policies and procedures of The Royal.
  • Ensures a work environment that is conducive to the Royal's Anti-Racism, Harassment, Discrimination-Free Workplace and work safety policies and practices.
  • Demonstrates commitment to health equity, values diversity and contributes to an inclusive working environment.

Qualifications:

  • Two year college diploma in Health Information Management.
  • Three years of experience in privacy within a healthcare environment with experience and expert knowledge of, and experience interpreting and applying privacy legislation.
  • Thorough knowledge of privacy legislation in Ontario.
  • Certification with and member in 'good standing' with Canadian Health Information Management Association (CHIMA) required.
  • International Association of Privacy Professional (IAPP) certification is preferred.
  • Strong oral and written presentation skills to effectively communicate with internal and external stakeholders.
  • Demonstrated initiative and ability to manage multiple priorities and meet deadlines.
  • Demonstrated accuracy and attention to detail.
  • Excellent work performance and effective teamwork skills.
  • Demonstrated confidentiality and privacy in a variety of situations.
  • Knowledge and experience with Meditech an asset.
  • English level A- is mandatory in oral expression, comprehension, reading and writing. Bilingual (French/English) is considered an asset.

Additional Information

  • All applicants must provide a recent resume that clearly indicates they meet the required qualifications.
  • The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
  • All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
  • The Royal is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.
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