Associate Coordinator
1 week ago
The Dean's Office - Grad Studies within the Faculty of Graduate Studies is currently seeking a Full-time Regular Coordinator, Office of the Associate Deans (Student Experience).
The University of Calgary is a research-intensive university with a focus on graduate education. Currently, there are approximately 8,000 registered graduate students across 70+ programs; more than 35% are international. The Faculty of Graduate Studies (FGS) is the faculty of registration for all graduate students and is accountable for administration and support of graduate student affairs.
This position has day-to-day accountability to and guidance from the Associate Deans, Student Experience (ADs) while reporting to the Manager, Graduate Student and Program Support. The Coordinator provides day-to-day support for the ADs and ensures all activities of the unit are effectively coordinated, actioned, and tracked. This includes triaging incoming inquiries from students, supervisors, and Graduate Program Directors; The incumbent is accountable for coordinating and tracking graduate student academic misconduct and standing processes, as well as coordinating the graduate student appeal process for the Faculty of Graduate Studies.
The Coordinator handles multiple conflicting and shifting priorities while working within the framework of the University of Calgary policies and procedures, as well as the cyclical nature of graduate student activity. This position interacts extensively with colleagues in the Faculty of Graduate Studies, the University Secretariat office, and many other units across the institution, including leaders, staff, and supervisors in graduate programs. The quality, ethics, integrity, and accuracy of the information offered, and materials produced by this position, are critical to the Faculty of Graduate Studies. p>
This position is part of the AUPE bargaining unit and works primarily in-person on the main campus for 35 hours a week, Monday to Friday.
The Coordinator's key purpose is to support the Associate Deans (Student Experience) in coordinating and delivering all activities of the office in a timely, effective, and efficient manner, so that graduate students and other stakeholders are consistently provided with high-quality information, advice, and service.
Key Responsibilities (job functions include but are not limited to):
- This position works closely with the Associate Deans (Student Experience) to ensure they are well-supported and the activities of the office are coordinated effectively.
- The Coordinator also works in close collaboration with the Manager, Student & Program Support, the Team Lead, Student Services, and the Academic & International Specialists to ensure student service and support activities progress in a coordinated fashion across the FGS team.
We encourage all qualified applicants to apply, however, preference will be given to Canadian citizens and permanent residents of Canada.
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