Administrative Assistant
3 weeks ago
**ADMINISTRATIVE ASSISTANT - ADVOCACY**
The B.C. General Employees' Union is one of the largest and most diverse unions in British Columbia. We represent over 90,000 members in 550 bargaining units in the private sector and public services.
Applicants should have an understanding of the goals and values of the labour movement.
The BCGEU requires an Administrative Assistant to perform administrative and word processing functions for staff representatives as required in the Advocacy department, located in Burnaby, BC.
**DUTIES & RESPONSIBILITIES**:
- Processing a variety of documents including reports, memoranda, forms, leaves of absence, meeting notices, legal documents, compiling books of authorities and exhibits under the direction of servicing reps;
- Inputting all files into a grievance database and updating hearing/arbitration reports;
- Compiling quarterly statistical Advocacy reports for PE meetings;
- Processing invoices from outside professionals;
- Maintaining daily bring forward system;
- Maintaining files, logbooks, statistics and records;
- Answering general enquiries;
- Receiving and distributing mail;
- Typing documents including correspondence and agreements from handwritten or draft;
- Drafting replies to general correspondence;
- Signing routine correspondence;
- Making appointments and travel arrangements;
- Taking minutes of meetings;
- Proofreading and correcting documents;
- Operating office and mail centre equipment including photocopiers;
- Updating and maintaining database information and producing reports;
- Maintaining BCGEU website and calendars;
- Responding to general enquiries and complaints;
- Other related duties as required.
**QUALIFICATIONS & EXPERIENCE**:
- 2-4 years' administrative experience;
- High school graduation supplemented by administrative training;
- Excellent keyboarding (40 - 50 wpm);
- Excellent Microsoft Word and Excel skills;
- Excellent communication, spelling and grammatical skills; an aptitude for organization and detail;
- Good telephone manner;
- The ability to set priorities and work within time limits;
- Database and arbitration preparation experience an asset.
Hours of work are 32 per week, 4 days.
General aptitude tests will be administered to all applicants. Keyboarding tests will be administered to regular/temporary employees who are not presently working in or have not previously worked in an administrative position.
**Excellent salary package is provided under a collective agreement. Hourly rate is $35.72.**
Pay: $35.72 per hour
Expected hours: 32 per week
Schedule:
- 8 hour shift
Work Location: In person
Application deadline: 2024-05-28
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