Corporate Secretary

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day.

The Corporate Secretary plays a critical leadership role in upholding corporate governance and serving as a key advisor to the board of directors. This strategic position requires a seasoned professional with extensive legal expertise and the ability to operate effectively at the highest organizational levels. Collaborating closely with chiefs, executive leaders, and Trans Mountain staff, the Corporate Secretary ensures compliance, mitigates risks, and facilitates sound decision-making.

This role is responsible for overseeing director onboarding and orientation, representing the legal team on internal and external committees, and managing relationships with various organizations and stakeholders. Success in this role demands exceptional interpersonal and communication skills to build trust and consensus, as well as the ability to analyze complex information and anticipate long-term governance and compliance impacts.

This is a full-time position based in our Calgary Head Office and reports to the Chief Legal & Indigenous Affairs Officer.

Key Responsibilities:

1. Governance & Compliance
   • Drives adherence to corporate governance frameworks, including the Business Corporations Act and Canadian Securities Administration guidelines.
   • Partners with the board of directors to align governance practices with organizational strategy and advise the board on fiduciary responsibilities, conflicts of interest, and governance best practices.
   • Develops and maintains policies and procedures that promote the company’s ethical standards and governance framework.
2. Legal Counsel
   • Delivers expert legal counsel to the board across key areas including governance, HR, EHS, compliance, and financial operations.
   • Acts as the primary conduit for legal matters during or requiring board deliberations, ensuring alignment with corporate strategy.
   • Proactively identify and mitigates risks associated with governance, legal compliance, and operational matters.
3. Board Support
   • Oversees the preparation of board and committee meetings, ensuring agendas, materials, and minutes are prepared with precision. This includes the preparation of annual reports and disclosures as required by regulatory authorities.
   • Facilitates decision-making by ensuring the board members are equipped with the necessary insights and tools to make informed, high-impact decisions.
   • Influences boardroom discussions and navigates complex scenarios, including regulatory scrutiny and interactions with board members.
4. Committee Management
   • Supports board committees (e.g., Audit, HRCNG) by providing governance expertise and ensuring regulatory compliance.
   • Ensures compliance with legal and regulatory requirements for all committee activities.
   • Facilitates seamless collaboration across committees to address complex, cross-functional governance challenges.
   • Builds trusted relationships with internal and external stakeholders, acting as a conduit between the board, senior management, and shareholders.
   • Engages diplomatically with the board, executives, and high-profile individuals, fostering an environment of mutual respect and shared accountability to align corporate strategy with governance objectives.
   • Facilitates onboarding and continuous education for board members, enhancing their leadership capabilities and governance acumen.
5. Record Keeping & Confidentiality
   • Ensures that records of corporate documents and decisions are securely archived.
   • Ensure the confidentiality of sensitive information related to board and organizational matters.

Qualification and Professional Experience

• A Bachelor’s Degree in Law (L.LB) or Jurist Doctor (J.D.) from an accredited law school.
• Membership in the Canadian Bar Association.
• Registered member in good standing of the Law Society of Alberta (LSA).
• 15+ years relevant and related experience.
• Significant experience at a senior level and experience working in a midstream or pipeline business would be considered an asset.
• Experience with the Alberta & British Columbia Human Rights Act, Canada Labour Code is required.
• Extensive knowledge of corporate/commercial law, securities regulations, mergers & acquisitions, corporate finance, governance practices, and industry best practices in a highly regulated environment.
• Demonstrated capability to navigate complex board dynamics and engage with high-profile leaders diplomatically to manage diverse personalities.
• Expertise in strategic decision-making and identifying, analyzing, and mitigating organizational risks.
• Advanced knowledge of governance frameworks and legal requirements, focusing on delivering value to stakeholders.
• Proven ability to operate with high autonomy and accountability in a complex, high-stakes fast-paced environment.
• Experience in the preparation and distribution of board meeting agendas, minutes, and documents.
• Ability to demonstrate tact, diplomacy, professionalism, and exercise discretion.
• Excellent verbal and written communication skills across a range of contexts.
• High degree of personal ethics, integrity and responsibility with an ability to deal with sensitive issues and safeguard confidential information.

Other requirements and Information

• May need to provide support outside of regular business hours and/or on the weekend.
• This position will require travel to various office/site locations.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing.

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.