Executive Secretary[Financial company/Chinatown/office management, HR administration, or execut[...]

2 weeks ago

Outram, Canada Linkedcorp HR Consultancy Full time

Roles & Responsibilities Key Responsibilities Oversee day-to-day office administration to ensure smooth and efficient operations. Manage HR functions, including payroll, leave management, and attendance records. Lead end-to-end recruitment processes: job postings, candidate screening, interview coordination, and onboarding. Maintain accurate employee records in line with local regulations and company policies. Organise employee engagement initiatives, training programmes, and performance review cycles. Liaise with external vendors, service providers, and government agencies on HR and office-related matters. Ensure compliance with Singapore employment laws and HR regulations. Oversee procurement of office supplies and facilities while maintaining cost efficiency. Manage the CEO’s calendar by scheduling meetings, appointments, and conference calls. Coordinate and arrange international and domestic travel, including flights, accommodations, and itineraries. Handle visa applications, renewals, and related documentation for the CEO’s business travel. Prepare reports, presentations, and meeting materials as required by the CEO. Screen and prioritise calls, emails, and correspondence, responding on behalf of the CEO when necessary. Requirements Diploma/Degree in Business Administration, Human Resources, or a related discipline. At least 5 years of experience in office management, HR administration, or executive secretarial roles. Solid understanding of Singapore employment laws and payroll practices. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiar with HRIS systems. Strong organisational skills with the ability to multitask and a keen eye for detail. #J-18808-Ljbffr

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