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Project Coordinator
2 months ago
Location: Greater Vancouver
Full/Part Time: Full-time
Regular/Temporary: Regular
Join a company that has been a part of moving Metro Vancouver for over 35 years. BCRTC) maintains and operates the Expo and Millennium SkyTrain Lines from our central facilities in south Burnaby. Our services connect downtown Vancouver to the cities of Burnaby, New Westminster, Coquitlam, Port Moody and Surrey. With the future expansion of both the Expo and Millennium Lines gathering pace, infrastructure renewal and new asset acquisition projects underway, this is an exciting time to join our team of over 1,200 dedicated employees, working on one of the longest fully-automated rapid transit systems in the world.
Our work encompasses roles such as administration, engineering, elevator and escalator maintenance, field operations, vehicle maintenance, and wayside (station and guideway) maintenance.
When you work for SkyTrain, not only will you help move Metro Vancouver, you will also have access to comprehensive benefits including paid vacation, medical benefits, transit passes, training and more. br/>
Responsibilities
PRIMARY PURPOSE
Primarily responsible for coordinating and facilitating project activities to align with BCRTC’s goals and objectives. Project Planning and Communications, Project Coordination, contract administration, document and correspondence preparation, information tracking and reporting as well as administratively supporting Planning programs/projects.
KEY ACCOUNTABILITIES
- Plans and develops projects including: assisting in defining and determining goals, objectives, work packages, schedules, and risks related to the proposed project; identifying technical resources and seeking assistance or information as needed; assisting in developing, planning, and monitoring budgets; coordinating administrative activities to facilitate project funding; coordinating project evaluations; assisting in identifying success measurement standards for each project and/or phase.
- Plans, coordinates, and attends project-related site visits and meetings. Makes recommendations to assist projects' adherence to goals, objectives, and deadlines; organizes and tracks product delivery, warranty, and installation in accordance with project milestones; provides input to improving departmental procedures, processes, and policies.
- Coordinates information sharing between stakeholders and serves as a liaison for both internal and external communications to keep the stakeholders updated during the scope of the project; communicates project team results to the Manager and others as assigned.
- Monitors and maintains project plans, tracking lists, risk registers and other project-related documents and data; participates in the development, monitoring, and administration of project budgets, including invoice approval within defined authority levels and reconciliation of monthly variance reports.
- Prepares a variety of project-related reports, analyses, project management forms and tools, written procedures correspondence and presentations; research information and summarizes statistical and other findings obtained from surveys and studies.
- Participates in evaluation and selection of project consultants; coordinates contract evaluation and selection processes; coordinates activities between the project team and outside consultants/vendors; monitors and tracks contractor/vendor activities for timeliness and contract compliance; monitors the quality of vendor services and identifies issues to more senior levels.
- Provides project management expertise to internal stakeholders by providing training to other staff regarding project management techniques, reporting software utilization (for example: LIFT, SharePoint), or other areas as assigned.
Qualifications
EDUCATION AND EXPERIENCE
The requirements for this position are typically acquired through completion of a bachelor’s degree in business or related discipline, including coursework in Project Management, planning or a related field of study.
