Project Coordinator, Capital Projects
7 days ago
Detailed Overview: The Project Coordinator is responsible for supporting the planning, design and/or implementation of assigned capital projects, including project planning, project management, information management, communications, and contract administration. Responsibilities:
- Coordinates the planning and implementation of assigned facilities projects and/or components thereof, from the initial planning and design stages through to implementation and completion; provides support by communicating policies and priorities, monitoring work and ensuring issues are resolved or escalated to appropriate level(s) to meet project budget, schedule, deliverables and user requirements.
- Liaises with various internal and external stakeholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports to leadership regarding ongoing issues, progress updates, challenges and opportunities.
- Carries out project plans according to established project methodologies and systems to ensure successful and coordinated completion of project components by working with stakeholders and/or user groups and support departments.
- Provides project support to Project Leaders/Managers on single projects or portfolios of projects by assisting with project planning and coordination, maintaining and coordinating information flow and project records including proposals, contracts, risk/issues registries, work plans and timelines, change requests, meeting agendas and minutes, project decisions and approvals, submittals, plans, manuals, status reports, financial reports, and related quality and risk management processes.
- Acts as the first point of contact within a project, work team, and/or program as a whole, receiving client requests for renovations, space, cost estimates, or other facilities solutions; validates and triages requests; routes requests to appropriate service provider(s) and/or manages process(es) to obtain decisions from senior leadership; maintains a database of requests, status and outcomes.
- Reviews and assesses space occupancy and utilization. Documents current state and functional requirements to inform decision making by business units and/or senior leadership within the project. Provides recommendations on options to improve the operation, efficiency and effectiveness of impacted business units. Ensures space occupancy information is appropriately captured and managed in records and systems.
- Arranges for procurement of furniture and minor equipment required to implement projects; liaises with vendors, develops and implements relocation plans, schedules and coordinates equipment installation, coordinates movers, and engages IT, Housekeeping, Security and other internal service providers to align with project timelines; minimizes client disruption and downtime during move process.
- Performs other related duties as assigned.
Qualifications:
**Education and Experience**
Grade 12, graduation from a recognized program in building technology or related discipline plus five years' recent, related experience, or an equivalent combination of education, training and experience.
**Skills and Abilities**
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
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