Medical Secretary

4 weeks ago

Barrie, Canada WSA – Wonderful Sound for All Full time

WSA – Wonderful Sound for All (part of the WSAudiology group, under HearCanada) is seeking a Medical Secretary to support administrative and reception functions in our ENT clinic. This fast‑paced role requires attention to detail, confidentiality, and professionalism while handling high volumes of patients Monday‑Friday from 8:00 am to 4:30 pm.ResponsibilitiesAct as the key point of contact for patients by welcoming them, maintaining a safe and welcoming environment, and answering questions.Handle phone calls, return messages, and answer email and chat correspondence in a professional and efficient manner.Collaborate with clinic staff and leadership on patient escalations and special requests to meet patients’ unique needs.Maintain clinic and surgical schedules: reschedule cancellations, follow up on missed appointments, schedule high‑volume in‑clinic and surgical appointments, and manage call‑ahead reminders.Book diagnostic appointments and submit referrals.Maintain patient files, both virtually and physically; file records and code files.Process forms, medical letters, reports, and charts into appropriate systems; use the EMR to enter and keep accurate records.Order supplies for the clinic, including office supplies, medical equipment and PPE.Operate office equipment (fax, scanner, phone system, printer) and collaborate with IT for troubleshooting.Handle mail and packages (incoming and outgoing).Attend company and clinic meetings as scheduled.Participate in required training and development activities (health & safety, policy, SOP, industry updates).Perform other duties as assigned within the scope of the role.QualificationsEducation and Certifications: Completion of secondary school or equivalency preferred; post‑secondary certificates in Medical Office Administration, Medical Terminology, etc. are an asset.Experience: Minimum 2+ years in a Medical Secretary or similar capacity; experience in a high‑volume clinic and in a multi‑physician ENT office preferred.Skills and Qualities: Efficient communication in English (verbal and written); professional demeanor; ability to prioritize, handle competing tasks, and maintain confidentiality; proficiency with Microsoft Outlook, Teams, Excel, and multi‑line phone systems.Other Requirements: On‑site, in‑clinic position; ability to sit, bend, and lift up to 50 lb; work authorization in Canada; successful national criminal background check.What We OfferStarting hourly rate of $23–$25 per hour plus an attractive bonus program.Benefits package including health, dental, vision, health spending account, and RRSP matching program.Generous time off: 3 weeks vacation, 7 paid personal days, and 1 paid volunteer day.Training and education opportunities.Employee perk program.HearCANADA is committed to fair and accessible employment practices, and we welcome and encourage applications from candidates with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process. #J-18808-Ljbffr

  • Medical Secretary

    4 weeks ago

    Barrie, Canada HearCANADA Full time

    We are growing and searching for a Medical Secretary to join our team. In this role, you will be responsible for supporting administrative and reception functions within HearCanada’s ENT (Ear, Nose, and Throat) clinic operations. The position is fast‑paced, requires attention to detail, confidentiality, and professionalism while handling a high volume of...

  • Medical Secretary

    2 weeks ago

    Barrie, Canada WS Audiology USA Full time

    Part of WSAudiology group, HearCanada bolsters a world-class team of hearing care professionals/pioneers who share a passion for providing Wonderful Sound for All. With 60% of the Canadian population experiencing a type of hearing health issue in 2021, our teams are passionate about providing an exceptional client experience through their hearing journey,...

  • Medical Secretary

    3 days ago

    Barrie, Ontario, Canada WSA Americas Full time $23 - $25

    Part of WSAudiology group, HearCanada bolsters a world-class team of hearing care professionals/pioneers who share a passion for providing Wonderful Sound for All. With 60% of the Canadian population experiencing a type of hearing health issue in 2021, our teams are passionate about providing an exceptional client experience through their hearing journey,...

  • Medical Receptionist

    3 days ago

    Barrie, Canada Dr. Paul Howard Full time

    We are looking for a medical secretary/receptionist to join our team in a busy family doctor's office. Must be friendly, reliable, professional and have a positive attitude. 20 hours weekly. $17.50-$18.50/hr. Great working environment with a friendly, easy going team. Experience with Accuro EMR prefered. **Job Type**: part time **Job Type**:...

  • Medical Office Administrator

    2 weeks ago

    Barrie, Canada Barrie and Community Family Health Team Full time

    **Medical Office Administrator for Family Medicine Practice** **Barrie East Family Medicine is looking for an experienced full time medical office administrator for a busy** **family practice consisting of 4 full time physicians and a nurse practitioner.** **Skills and Requirements**: - Full COVID-19 vaccination recommended prior to start of employment -...

  • Medical Office Administrator

    3 days ago

    Barrie, Canada Barrie East Family Medicine Full time

    **Medical Office Administrator for Family Medicine Practice** - Barrie East Family Medicine is looking for an experienced full time medical office administrator for a busy family practice consisting of 4 full time physicians and a nurse practitioner. **Skills and Requirements**: - Medical Secretary Diploma/Certificate - Experience in family medicine is...

  • Administrative Asst

    2 weeks ago

    Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: Offer support to leadership members with day-to-day administrative support. In addition to performing traditional Administrative Assistant duties such as word processing, filing, copying, the Administrative Assistant functions as a primary communications link between the rest of the hospital, the public and department...

  • Administrative Asst

    2 weeks ago

    Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: The Simcoe Muskoka Regional Cancer Program is one of fourteen in the province of Ontario. As the Administrative Assistant, you will offer support to leadership members with day to day administrative support. In addition to performing traditional Administrative Assistant duties such as word processing, filing, copying, the Administrative...

  • Administrative Assistant

    5 days ago

    Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: The Cardiovascular Administration team oversees the mangers of the three main Cardiac departments and works alongside the medical directors of the Cardiovascular Program. The team consists of the Administrative Assistant Team Leader, Administrative Assistant, Manager, and the Operations Director. As the **Administrative Assistant**,...

  • Administrative Asst

    5 days ago

    Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: JOB SUMMARY & REQUIREMENTS * **Education**: - Diploma in a Medical, Secretarial, Administrative or related field required - Medical and Occupational Health and Safety terminology preferred **Experience**: - Three years of recent experience in a related position - Demonstrated competency using Microsoft Outlook and Microsoft Office -...