Executive Assistant
4 weeks ago
About This RoleReporting to the Chief Legal and Compliance Officer, and Corporate Secretary (CLO), this role is responsible for coordinating Board meetings and related matters and offering executive support to the CLO. This role will require a high degree of integrity and professionalism, while providing timely and accurate administrative and corporate governance support to CAE’s public company Board of Directors.ResponsibilitiesBoard Liaison Function: Coordinate and facilitate Board meetings (virtual and in-person), including scheduling, preparing draft agendas, and uploading meeting materials to electronic boardbooks (BoardVantage) within prescribed deadlines; liaising with management to obtain final-approved materials for Board/Committee meetings.Board Support: Professionally assist directors with information requests and inquiries. Support newly-appointed directors for onboarding and to provide an effective and smooth transition to their new role and responsibilities; assist directors with their expenses; facilitate communications between the Board and the Executive Management Committee.Record Keeping: Coordinate minutes for all Board and Committee meetings for review by the CLO, and internal communications to key senior executives and directors.Executive Assistant (C-Level) Function: Senior level administrative support including managing the CLO’s calendar, prioritizing and rescheduling as required; arrange CLO travel plans, including coordinating travel and hotel arrangements; process expense reports; organize quarterly town halls and events; maintain org chart.QualificationsCollege or professional degree in secretarial studies, or equivalent combination of related training and experience.Minimum 10-15 years of previous experience as an administrative assistant.Significant experience with board support functions.Excellent communication skills in both English and French languages (written and spoken).In-depth knowledge of the Microsoft Office suite.Excellent knowledge of PowerPoint and MS Project.Excellent organizational and planning skills.Multitasking and time management skills.Good attention to detail, team spirit, flexibility, tact, diplomacy and ability to work in a fast-paced environment.Takes initiative, autonomous and willing to learn.Maintain high level of confidentiality.Dynamic and team oriented.Position TypeRegularEqual Opportunity EmployerCAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.If you don\'t see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com #J-18808-Ljbffr
-
Executive Communications Assistant
4 weeks ago
Montreal, Canada Keller Executive Search Full timeOverview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...
-
Executive Communications Assistant
3 weeks ago
Montreal, Canada Keller Executive Search Full timeOverview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...
-
Executive Communications Assistant
1 day ago
Montreal, Quebec, Canada Keller Executive Search Full time $100,000 - $160,000 per yearThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
-
Remote Global Executive Assistant — Calendar
3 weeks ago
Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
-
Executive assistant
1 week ago
Montreal, Canada Randstad Canada Full timeAre you bilingual in French and English, with solid experience in executive support?Would you like to join one of the largest retailers in the country?We are offering you this Executive Assistant position in Pointe-Aux-Trembles, in the east end of Montreal.A major player in the Canadian retail industry is looking for an Executive Assistant to join its team...
-
Executive assistant
7 days ago
Montreal, Canada Randstad Canada Full timeAre you bilingual in French and English, with solid experience in executive support?Would you like to join one of the largest retailers in the country?We are offering you this Executive Assistant position in Pointe-Aux-Trembles, in the east end of Montreal.A major player in the Canadian retail industry is looking for an Executive Assistant to join its team...
-
Ottawa, Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
-
Calgary, Toronto, Montreal, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Calgary seeks an experienced Executive Assistant to provide top-tier support to senior executives. This role involves managing complex calendars, drafting correspondence, and overseeing document management. The ideal candidate will possess exceptional organizational skills and discretion in handling sensitive information,...
-
Executive Assistant
3 weeks ago
Montreal, Canada Stingray Full timeJoin to apply for the Executive Assistant role at Stingray. At Stingray, creativity, collaboration, and innovative technology are the pillars of our DNA. Are you ready to rock your career by joining a growing company and a team of music enthusiasts in a stimulating and fun work environment? We are currently looking for an Executive Assistant to join our...
-
Executive Assistant
3 weeks ago
Montreal, Canada Stingray Full timeJoin to apply for the Executive Assistant role at Stingray. At Stingray, creativity, collaboration, and innovative technology are the pillars of our DNA. Are you ready to rock your career by joining a growing company and a team of music enthusiasts in a stimulating and fun work environment? We are currently looking for an Executive Assistant to join our...
