Team Administrative Assistant

4 weeks ago

Rama, Canada Dnaagdawenmag Binnoojiiyag Child & Family Services Remote Work Freelance Full time $50,006 - $59,517
To review the full job description and to complete the REQUIRED Application Form, please visit www.binnoojiiyag.ca/careers.

Position: Team Administrative Assistant, Support Services (Closing May 26, 2024)

POSITION  SUMMARY
Reporting to the assigned supervisor, the Team Administrative Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned.

The Team Administrative Assistant will also provide support to ensure that administrative systems are functioning effectively and efficiently in support of smooth implementation of Dnaagdawenmag Binnoojiiyag services for staff, clients, visitors, and the public at large. The Team Administrative Assistant will also be responsible for clerical and reception duties as required.

RESPONSIBILITIES:Administrative and Technical Support Duties:
  • Assists with establishing and maintaining computerized and manual filing systems as required.
  • Assists with the collation and maintenance of computerized monthly attendance records and other computerized documents.
  • Assists with the collation and maintenance of monthly and quarterly statistical reports, quarterly financial reports, budget submissions and year-end reports.
  • Assists with the maintenance of an inventory list and maintenance of equipment, furnishings, and supplies.
  • When performing Reception duties, greet visitors, ascertain nature of business; assist with troubleshooting problems; refer to appropriate person, department; assist with necessary forms, paperwork, letters; follow-up for resolution; escalate non-routine requests to Executive Director or other Senior Manager (or in branch locations to the Supervisor assigned to that office); ensure reception area is organized and neat at all times.
  • Assists with preparations for groups/meetings, conferences.
  • Runs errands as required, orders office supplies, and maintains office equipment as needed.
  • Prepare, key in, update, edit and proofread correspondence, requisitions, invoices, presentations, brochures, publications, budget spreadsheets, policies, reports and related material from electronic documents, and handwritten copy. 
  • When acting as a Receptionist, maintains the voice mail system, receive visitors, answer incoming calls, collect and log incoming mail, and maintains a petty cash fund.
  • Provide filing, fax and photocopy support to staff as required. 
  • Liaises with other service providers as deemed appropriate.
  • Prepare agendas, meeting packages, and minutes of meetings as requested.
  • Coordinate, organize and confirm meetings, conferences, training sessions, travel arrangements, special events, as required.

Other Duties:
  • Ensures the effective implementation of other duties as determined by the Supervisor.
  • Provide in-house IT support as needed.
  • Initiate a centralized and digitized document/record keeping system. 
  • Digitize Dnaagdawenmag Binnoojiiyag historical documents.
  • Assist with selection and maintenance of a database software system.
  • Special projects assigned tasks and additional regular duties as required. 

POSITION REQUIREMENTS:
Education & Experience Requirements:
  • College diploma in business administration or related field OR 
  • Minimum Grade 12 education with a minimum of five (5) years administrative support experience substantially like this position’s responsibilities as listed.
  • Experience working within Child Welfare and/or Indigenous Child-Wellbeing setting would be considered an asset. 

TO APPLY:
  • Please email the following to careers@binnoojiiyag.ca:
    • Application for Employment (available at www.binnoojiiyag.ca)
    • Please indicate preferred location in your application.
    • Resume (include 3 supervisory work related references)
  • Incomplete Applications will not be considered.
  • Only those selected will be contacted for an interview.
  • As an Indigenous Child Wellbeing Agency, we give priority to applicants who identify as First Nations, Inuit, Métis, and those with close affiliations.


About Dnaagdawenmag Binnoojiiyag Child & Family Services:

Dnaagdawenmag Binnoojiiyag (Nog-dah-wen-mawg) (Bin-ooh-zhee-yug) Dnaagdawenmag Binnoojiiyag Child & Family Services is a multi-service Indigenous Child Well-Being Agency. We provide a stable foundation for children, youth, and families, through wraparound services that are culturally based and family-focused. We seek to support our families in the way they deserve, with care and authenticity, and by recognizing and respecting spirit. We form a wholistic, inclusive, and nonjudgmental circle of care. We seek to honour and support those we serve, with a constant commitment to growing our base of knowledge and expertise. Passionate about helping our communities and making them better, healthier places, we are committed to being open, honest, communicative partners with our communities and Nations. With awareness and knowledge of structures of power and history, we approach families as equals, to help them find their place and identity. We advocate for those who do not have a voice, acting with leadership and integrity. Dnaagdawenmag Binnoojiiyag was the vision of grassroots First Nations prevention staff over twenty years ago, they continue the work today and act as an advisory to our Board. We obtained our mandate to seek Designation and to provide child protection services in our jurisdiction from our member Chiefs and Councils. We are an agency that delivers culturally-intelligent services to our partner First Nation communities in Ontario. With our team of dedicated staff, we work with children, youth, and families as early as possible to help them navigate various obstacles and access services available to them. We offer services such as Child & Youth Mental Health and Addictions, Youth Justice, Youth in Transition, Child Welfare, and Alternative Care.

  • Team Administrative Assistant

    2 months ago

    Rama, Canada Dnaagdawenmag Binnoojiiyag Child & Family Services Full time

    **PURPOSE OF THE POSITION**: Reporting to the assigned supervisor, the Team Administrative Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned. The Team Administrative Assistant will also provide support to ensure that administrative systems are functioning effectively...

  • Team Administrative Assistant

    2 weeks ago

    Rama, Canada Dnaagdawenmag Binnoojiiyag Child & Family Services Full time

    **PURPOSE OF THE POSITION**: Reporting to the assigned supervisor, the Team Administrative Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned. The Team Administrative Assistant will also provide support to ensure that administrative systems are functioning effectively...

  • Team Administrative Assistant

    2 months ago

    Rama, Canada Dnaagdawenmag Binnoojiiyag Child & Family Services Full time

    **_Position: Team Administrative Assistant (Closing April 7, 2024)_** *** Reporting to the assigned supervisor, the Team Administrative Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned. The Team Administrative Assistant will also provide support to ensure that...

  • Administrative Assistant

    17 hours ago

    Rama, Canada Barrie Area Native Advisory Circle Full time

    Position: Administrative Assistant Program or Team: Administration, Finance and Accountability Location: Rama ON Term: 1.00 FTE Temporary **Salary**: $41,600.00 (plus applicable benefits) Closing: Open until filled. **About the Organization**: The Barrie Area Native Advisory Circle is a regional social planning and development organization. The BANAC...

  • Payroll Administrator

    3 weeks ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Description Position at Ontario Regional Corporate Office Job Type: Full-Time (Hybrid) The Gateway to Your Future This is an extraordinary opportunity for an extremely organized professional with a keen eye to detail and accuracy, who will use their good judgment and analytical and skills effectively to solve problems with tact and discretion,...

  • Payroll Administrator

    1 week ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Description Position at Ontario Regional Corporate Office Job Type: Full-Time (Hybrid) The Gateway to Your Future This is an extraordinary opportunity for an extremely organized professional with a keen eye to detail and accuracy, who will use their good judgment and analytical and skills effectively to solve problems with tact and discretion,...

  • Marketing Sales Assistant

    5 days ago

    Rama, Canada Ontario Regional Corporate Office Full time

    **Your Role** The Regional Sales Assistant is responsible for supporting the strategic vision and implementation of sales programs that will generate visitation to the sites from group tour markets, meetings and events, regional community, and tourism. This includes the development and implementation of policies & procedures and billing for the management...

  • Human Resources Coordinator

    2 months ago

    Rama, Canada Casino Rama Resort Full time

    Job Title: - **Human Resources Coordinator** Effective Date: - **Updated July 15, 2019** Reports to: - **Manager Human Resources** Department: - **Human Resources** Site: - **Casino Rama Resort** **Job Type**: - **Full-Time Salaried** **Non-Unio** **n** **Purpose of Position**: The Human Resources Coordinator requires extraordinary interpersonal...

  • Human Resources Coordinator

    5 days ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type**:Seasonal, Contract **Job Title**: Human Resources Coordinator **Departme**nt**:Human Resources **Job Type**:Seasonal, Contract **Reports to**:Manager, Human Resources **Purpose of Position**: The Human Resources Coordinator helps foster and support Gateway's most valuable asset, our people. The HR Coordinator requires extraordinary...

  • Receptionist (C)

    2 weeks ago

    Rama, Canada Dnaagdawenmag Binnoojiiyag Child & Family Services Full time

    The Office Receptionist is responsible for reception, providing administrative and clerical support to all staff, maintenance of office supplies, equipment and furnishings, and any other duties that may be assigned by the supervisor. **RESPONSIBILITIES** **Reception**: - Receive and greet visitors and answer incoming calls in a professional, friendly,...

  • Human Resources Coordinator

    2 weeks ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Description Position at Casino Rama Resort Job Type: Full-Time, Permanent Job Title: Human Resources Coordinator Department: Human Resources Reports to: Manager,Human Resources Purpose of Position: The Human Resources Coordinator helps foster and support Gateway's most valuable asset, our people. The HR Coordinator requires extraordinary...

  • Human Resources Coordinator

    1 week ago

    Rama, Canada Gateway Casinos & Entertainment Limited Full time

    Description Position at Casino Rama Resort Job Type: Full-Time, Permanent Job Title: Human Resources Coordinator Department: Human Resources Reports to: Manager,Human Resources Purpose of Position: The Human Resources Coordinator helps foster and support Gateway's most valuable asset, our people. The HR Coordinator requires extraordinary...

  • Gas Technician

    2 weeks ago

    Rama, Canada Casino Rama Resort Full time

    Job Title/Classification: Gas Technician Department: Facilities & Project Management Employment Type: Full-time Shift Assignment Days; Sun/Mon OFF Wages: Start Rate: $30.54; 1 Year Rate: $33.93 of Vacancies: 1 Posting Date: June 1, 2023 **_ IMPORTANT:_**_ Bargaining unit members will be considered first for this position. Successful applicant must...

  • Casino Security

    3 weeks ago

    Rama, Canada Casino Rama Resort Full time

    Part-Time Job Title/Classification: Casino Security Department: Security Employment Type: Part-time Shift Assignment TBD Posting Date: April 4, 2023 **Who We Are** **Why Work For Us** Gateway celebrates and empowers those employees who made it all possible. A career at Gateway means great people, a great atmosphere and career advancement...

  • Casino Security

    1 week ago

    Rama, Canada Casino Rama Resort Full time

    Part-Time Job Title/Classification: Casino Security Department: Security Employment Type: Part-time Shift Assignment TBD Posting Date: July 5, 2023 **Who We Are** **Why Work For Us** Gateway celebrates and empowers those employees who made it all possible. A career at Gateway means great people, a great atmosphere and career advancement...

  • Cedar Express Attendant

    2 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type: Part-Time** Job Title/Classification: Cedar Express Attendant Department: Food & Beverage Employment Type: Part Time Shift Assignment TBD Wages: Start Rate:$15.63; 520 Hour Rate:$17.59; 1 Year Rate:$19.54 of Vacancies: 2 **_ IMPORTANT:_**_ Bargaining unit members will be considered first for this position. Successful applicant must...

  • Cedar Express Attendant

    5 days ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type: Part-Time** Job Title/Classification: Cedar Express Attendant Department: Food & Beverage Employment Type: Part Time Shift Assignment TBD Wages: Start Rate:$15.63; 520 Hour Rate:$17.59; 1 Year Rate:$19.54 of Vacancies: 2 **_ IMPORTANT:_**_ Bargaining unit members will be considered first for this position. Successful applicant must...

  • Cedar Express Attendant

    2 months ago

    Rama, Canada Casino Rama Resort Full time

    **Job Type: Full-Time** Job Title/Classification: Cedar Express Attendant Department: Food & Beverage Employment Type: Full Time Shift Assignment Tue/Wed OFF Sun & Mon & Thu 14:30 - 22:30 Fri & Sat 16:30 - 00:30 Wages: Start Rate: $15.63; 520 Hour Rate: $17.59; 1-Year Rate: $19.54 of Vacancies: 1 Posting Date: January 5, 2023 Application...

  • Banquet Server

    2 weeks ago

    Rama, Canada Casino Rama Resort Full time

    **Job type**: Part-time Job Title/Classification: Banquet Server Department: Banquet/Concession Employment Type: Part Time Shift Assignment As per business demands Wages: Start Rate: $15.50; 520 Hour Rate: $15.50; 1 Year Rate: $15.83 **_ IMPORTANT:_**_ Bargaining unit members will be considered first for this position. Successful applicant must...

  • Banquet Server

    2 days ago

    Rama, Canada Casino Rama Resort Full time

    **Job type**: Part-time - Job Title/Classification: - Banquet Server Department: - Banquet/Concession Employment Type: - Part-Time Shift Assignment - As per Business Demands Wages: - Start Rate: $16.55; 520 Hour Rate: $16.55; 1-Year Rate: $16.88 of Vacancies: - 5 Posting Date: - February 22, 2024 **_ IMPORTANT:_**_ Bargaining unit members will...