Manager of Office Services and Facilities

3 weeks ago


Vancouver, Canada Forge Recruitment Full time
About the Company
Forge Recruitment is pleased to partner with a leading Western Canadian regional law firm with a focus on litigation and with offices in Toronto, Calgary and Vancouver providing a full-range of legal expertise.

About the Role

We are currently recruiting for an experienced Manager of Office Services & Facilities to support our client's growing and dynamic Indigenous Practice group. The preferred candidate will have a strong work ethic, and strong client service focus.

Your Responsibilities
  • Facilitate all internal office moves;
  • Ensure the security of the firm's office spaces;
  • Assist with the improvement of Vancouver operational management systems, processes and best practices;
  • Manage any internal furniture and ergonomic requests;
  • Responsible for general housekeeping of all floors, including kitchens and bistro area; Co-Chair the Occupational Health & Safety Committee including facilitating monthly meetings and ensuring minutes are posted, ensuring compliance with all WorkSafe BC requirements by reviewing WorkSafe BC resources on a (minimum) quarterly basis, liaising with the Office Manager in the Calgary office to ensure all compliance with all Alberta health & safety requirements are being met
  • Act as a point of contact for all health & safety related questions and concerns;
  • Responsible for the annual budget of the Office Services department;
  • Oversee and make arrangements where needed with the firm's contractors and vendors;
  • Build and maintain working relationships with the building management;
  • Monitor leasing and renewals any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects;
  • Day-to-day management responsibility for the Vancouver Office Services team and Reception desk;
  • Oversee the main & print room; and
  • Oversee file closing processes.
The Offer
  • Competitive salary up to $93,000 commensurate with experience;
  • Annual firm closure for mental health day;
  • Opportunities to participate in a variety of health & wellness related activities and programs;
  • Monthly in-house professional development seminars toward CPD requirements;
  • A wellness allowance for fitness expenses;
  • Flexible health and dental coverage;
  • Long term disability insurance;
  • Monetary incentive for employee referrals;
  • Casual day every Friday; and
  • An outgoing firm culture that provides lots of social opportunities to connect with your co-workers.
What You Bring
  • Previous Office Services and Management experience in a law firm;
  • Strong written and verbal communication skills;
  • Excellent attention to detail and organizational skills;
  • Knowledge of general office procedures and MS Office applications;
  • Maintain a client-center approach; and
  • Able to work independently and function effectively as part of a team.
Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment. #J-18808-Ljbffr
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