Site Administrator

4 weeks ago

Calgary, Canada Brand Industrial Services Full time

A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in 2017. We are a corporation of 35,000 employees with operations in more than 35 countries.

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training and resources to be successful. Come join our growing team. We are looking for a Site Administrator, 6 Month Contract - Carseland, Alberta . Reporting to the Site Supervisor, the Site Administrator is responsible for coordinating all activities relating to payroll entry, billing, tag management and customer service.

Responsibilities

Payroll duties including time entry, processing new hire and termination forms.

Review, verify, and file all timesheets for employees, ensuring all fields are completed.

Reconcile swipe data information against timesheets and make appropriate adjustments.

Process, balance and retain weekly payroll timesheet data entry.

Verify Purchase Orders and Work Orders.

Balance hours with customer on a daily basis.

Provide reports to supervisors/foreman as required.

Update scaffold logs, productivity logs and track equipment movements.

Maintain a weekly labor spreadsheet for mobilizations and tracking.

Compile employee time, production, and payroll data from time sheets and other records.

Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Issue and record adjustments to pay related to previous errors or retroactive increases.

Maintain rental billing files.

Respond to customer requests and inquiries.

Provide support for all site supervisors.

Create and maintain accurate onsite electronic and paper files.

Maintain billing files to ensure auditable documents are available at all times.

Monitor invoice status and resolve issues in a timely manner.

Qualifications

1-3 years of related experience.

High school diploma required; post-secondary education is an asset.

Health & Safety training is considered an asset.

Previous experience in the construction industry is considered an asset.

Intermediate working knowledge of Microsoft Office including Excel and Word.

Excellent written and verbal communication skills.

Strong time management and organization skills in order to meet various competing deadlines.

Ability to interpret a variety of instructions (i.e. written, oral, diagram, or schedule form).

Ability to self-motivate.

Ability to work within a team and build a positive team environment.

Ability to adapt to an ever-changing work environment with competing demands.

Ability to display sound and accurate judgment, with the ability to resolve problems in a timely manner.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.

Notice to all potential job candidates:

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration. If anyone, regardless whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.

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