Artistic and Executive Assistant

1 month ago

Quebec, Canada ROME GROUP Full time

ROLES AND RESPONSIBILITIES

Artist Contract Administration:

  • Work closely with the Executive Director (ED) and participate in the artist booking process from the first communication with an agent.
  • Help the ED prepare show budgets and artist offers.
  • Receive, review, and prepare all Sheldon produced contracts for the ED to sign.
  • Track contract progress for all performances.
  • Prepare check requests for artists and ensure all performers are paid as per their contract.

Artist Logistics and Liaison:

  • Be the initial point of contact for the artist’s team and coordinate communication with the rest of The Sheldon’s team.
  • Work in advance of the artist’s arrival to plan all non-production contractually required items including lodging, ground transportation, catering, runner, and hospitality.
  • Ensure that the artist is warmly greeted and has all that they require to provide an exceptional performance.
  • Work the night of show to ensure all hospitality needs are met for the artists. This includes shopping the rider, keeping all inventory of supplies needed for each concert, and coordinating catering needed.
  • Work closely with The Sheldon technical staff and ensure that all parties have a clear understanding of visit details.
  • Facilitate the artist’s merchandise sales. This can include scheduling a merchandise seller on behalf of the artist.

Executive Assistant:

  • Support the Executive Director in managing their calendar and coordinating communications with the Board of Directors. This will include coordinating the Executive Director’s travel, scheduling meetings for the ED and scheduling meetings for the Board Committees that the ED is responsible for.

REQUIREMENTS

  • A bachelor’s degree or equivalent related work experience preferred.
  • Previous experience in the arts or music industry is preferred, but not required.
  • Excellent written and verbal communication skills. Must be able to comprehend the dense language of artist contracts.
  • Strong organizational skills.
  • Excellent interpersonal skills including teamwork, communication, and a sense of humor.
  • Ability to see in a dark theater, climb stairs, work on your feet for extended periods of time and a tolerance for loud sounds.
    Diplomacy and discretion. Must be able to remain calm during high-pressure situations.
  • Ability to work with individuals of various personality types, sensitivities, and cultural backgrounds.
  • A valid U.S. driver’s license.
  • Ability to work nights and weekends.

TERMS OF EMPLOYMENT

  • This is a salaried position and while the goal will be a 35–40-hour work week, frequent nights and weekends will be required.
  • Competitive benefits package includes health insurance, retirement match and vacation.
  • Salary range: $43,000 to $46,000.
  • The Sheldon is an equal opportunity employer. People of Color, individuals with disabilities, members of the LBGT community and veterans are encouraged to apply.

HOW TO APPLY
Interested candidates are invited to submit their resume and cover letter to Cary Goldwasser, cgoldwasser@thesheldon.org, with the subject line Guest Services Coordinator- [Your Name].”

Please no telephone inquiries.

ABOUT THE SHELDON
For over one hundred years, The Sheldon has been dedicated to enriching the greater St. Louis region and beyond with a wide range of music, visual arts and educational programs of the highest quality, diversity and educational impact; and to the preservation and operation of the historic Sheldon Concert Hall and the adjoining Sheldon Art Galleries. Built in 1912, The Sheldon consists of a 700-seat concert hall, a 300-seat ballroom, a 500-seat banquet room and a 7,000 square foot art gallery. With a committed board, The Sheldon has positioned itself as a financially stable artistic gem in the heart of St. Louis’ Grand Center Arts District.

#J-18808-Ljbffr

  • Executive Assistant

    1 month ago

    Montreal, Quebec, G4F, CA Business Executive Coach Full time

    LeddarTech, headquartered in Quebec City with R&D centers in Montreal and Tel Aviv, We specialize in AI-based low-level sensor fusion and perception software. Our solutions enable the deployment of advanced driver assistance systems (ADAS), autonomous driving (AD) and parking applications. Utilizing advanced AI and computer vision algorithms, our...

  • Lead - 3D Artist

    3 months ago

    Quebec City, Canada Bkom Full time

    **Do you have experience working on multiple levels of production on different game genres? BKOM Studios is looking for a lead 3D artist to develop various game IPs for the PC and console markets. You want to put your knowledge to good use and be a resource in our team of artists? Come join our team of passionate people!** - Advise the team of 3D artists in...

  • Artiste technique

    4 weeks ago

    Montreal, Quebec, G4F, CA Electronic Arts Full time

    (Pour visualiser la description de poste en français, veuillez sélectionner le français dans le menu déroulant au haut de la page sous "Select Language".) Motive Studios is looking for a Technical Artist to help oversee the performance-related aspects of our next Battlefield title. You will have high-level artistic sensibilities and strong technical...

  • Lead Concept Artist

    1 month ago

    Montreal, Quebec, G4F, CA Borderless Capital Full time

    At the core of Epic’s success are talented, passionate people. Epic prides itself on creating a collaborative, welcoming, and creative environment. Whether it’s building award-winning games or crafting engine technology that enables others to make visually stunning interactive experiences, we’re always innovating.Being Epic means being a part of a team...

  • Nars Freelance Makeup Artist

    3 months ago

    Quebec City, Canada Shiseido (Canada) Inc. Full time

    **Job title**:_Freelance Artist / Artistry Team Member_ **Reports to**:_Sales and Education Executive_ **Company overview** NARS Cosmetics is a cosmetics and skin care company with various multi-use beauty products and now is a subsidiary of Shiseido. NARS Cosmetics provides women with a full spectrum of classic and fashion colors and innovative products...

  • Artiste technique

    4 weeks ago

    Montreal, Quebec, G4F, CA Electronic Arts Inc. Full time

    (Pour visualiser la description de poste en français, veuillez sélectionner le français dans le menu déroulant au haut de la page sous "Select Language".) Our Motive is to develop innovative action games set in iconic worlds where every player feels like the hero. Let's say that again—iconic worlds where every player feels like the hero. Our...

  • Artiste Technique

    3 months ago

    Quebec City, Canada Sarbakan Full time

    Sarbakan est un développeur majeur dans l'industrie du jeu d'arcade. Nous sommes à la recherche d'un/e artiste technique pour se joindre à notre entreprise. Voici les tâches à accomplir - Facilitation de la communication entre les responsables des équipes de programmation et de design; - Recherche et développement d'outils techniques pour un...

  • Lead Concept Artist

    4 weeks ago

    Montreal, Quebec, G4F, CA Epic Games Full time

    WHAT MAKES US EPIC? At the core of Epic's success are talented, passionate people. Epic prides itself on creating a collaborative, welcoming, and creative environment. Whether it's building award-winning games or crafting engine technology that enables others to make visually stunning interactive experiences, we're always innovating. Being Epic...

  • Directeur.trice – Recrutement et développement des artistes – Casting | Director – Artists Sour[]

    1 month ago

    Montreal, Quebec, G4F, CA Cirque du Soleil Entertainment Group Full time

    Directeur.trice – Recrutement et développement des artistes – CastingPoste permanentLa vie au Cirque, c'est partager notre passion et créer l'émerveillement avec des collègues talentueux, tout en offrant des spectacles de la plus haute qualité dans un environnement en constante évolution. L'audace et la curiosité font partie de notre...

  • Artiste principal de l'environnement

    1 month ago

    Montreal, Quebec, G4F, CA NetEase Full time

    Artiste principal de l'environnement (Carte)NetEase Games Montréal, membre du groupe ThunderFire de NetEase Games – fait partie des leaders de l’industrie du développement et de l’édition de jeux vidéo. Notre objectif est d'offrir la meilleure expérience de jeu possible sur console, PC et mobile sur les marchés internationaux, et de...

  • [D&D PC-Console ] Artiste Technique Sénior

    1 month ago

    Montreal, Quebec, G4F, CA Gameloft Full time

    [D&D PC-Console] Artiste Technique Sénior - Senior Technical ArtistNous sommes à la recherche d'un Artiste technique senior pour apporter ses compétences à notre projet de jeu vidéo PC/Console Dungeons & Dragons. Ce projet innovant mélange les mécaniques Action-RPG/Survie avec les éléments uniques des jeux de simulation de vie afin de redéfinir...

  • Executive Assistant

    4 weeks ago

    Terrebonne, Quebec, H0H, Les Moulins, Canada Uniprix H.Haidaoui, Thi Bich Lien Tran - Pharmacie affiliée Full time

    Terrebonne, QCCompany DescriptionUniprix H.Haidaoui, Thi Bich Lien Tran - Pharmacie affiliée is a cosmetics company located at 2745 Boulevard de la Pinière in Terrebonne, Quebec, Canada. Our focus is on providing quality products and services to our customers in the local community.Role DescriptionThis is a full-time on-site role for an Executive Assistant...

  • Executive Assistant

    3 months ago

    Quebec City, Canada Solutions Petal Inc. Full time

    Petal is a leading Canadian healthcare orchestration and billing company that revolutionizes healthcare systems to make them agile, efficient, and resilient by enabling the forecasting and shaping of world-class healthcare through Healthcare BI, advanced analytics, and informed insights. Our commitment to fostering an exceptional workplace culture has...

  • Executive Assistant

    3 months ago

    Quebec City, Canada iA Groupe financier iA Financial Group Full time

    ***: **DUTIES**: - Coordinate the agendas of the President and Executive Vice-President; - Oversee both agendas, coordinate meetings, travel arrangements, etc. - Prepare executive reports on compliance and finance for Board of Director meetings; - Coordinate all senior management responses relating to compliance and corporate governance; - Prepare corporate...

  • Executive Assistant

    3 weeks ago

    Montreal, Quebec, Québec, Canada Robert Half Full time

    We are hiring a bilingual (EN-FR) Executive Assistant for the Managing Director of a Global Banking and Markets team in downtown Montreal (can WFH once weekly). The position can pay up to $90,000 depending on experience, offers discretionary bonuses, 13% RRSP matching, 4+ weeks of vacation, comprehensive insurance, and a health expense account.Necessary...

  • Executive assistant

    3 months ago

    Quebec City, Canada EightSix Network Full time

    Job Description A career as an executive assistant within the Customer Experience Center (CEC) team is about playing a pivotal role within the team. You will work closely with the first vice president to ensure smooth and effective management of daily activities. Your versatility, excellent organizational skills, and passion for teamwork will be...

  • Executive Assistant

    3 weeks ago

    Montreal, Quebec, Québec, Canada ECARPETGALLERY Full time

    COMPANY DESCRIPTION ECARPETGALLERY is North America’s leading online retailer of luxury rugs and carpets. Celebrating over 25 years in business, we source and curate handmade oriental rugs as well as offer designer machine-made collections. We operate in a very lean model and are obsessed with optimizing processes as we aim for efficiency. ECARPETGALLERY...

  • Artiste VFX Sénior

    4 weeks ago

    Montreal, Quebec, G4F, CA People Can Fly Full time

    Job DescriptionNous sommes actuellement à la recherche d’un(e) Artiste VFX sénior pour rejoindre notre équipe. Dans ce rôle, vous serez chargé(e) de concevoir et de réaliser des effets visuels (VFX) percutants, en adéquation avec le concept du projet. Votre travail contribuera à améliorer la jouabilité et à enrichir l'expérience des...

  • Team Lead Artist

    1 month ago

    Montreal, Quebec, G4F, CA Behaviour Interactive Inc. Full time

    Are you ready to dive into the world of cutting-edge video game development? Headquartered in Montreal, Behaviour Interactive is at the forefront of the gaming industry, crafting unforgettable experiences across PC, console, and mobile platforms. We’re a dynamic, independent studio of over 1200 passionate employees, with studios in Toronto (Behaviour...

  • Team Lead Artist

    1 month ago

    Montreal, Quebec, G4F, CA Behaviour Interactive Full time

    Are you ready to dive into the world of cutting-edge video game development? Headquartered in Montreal, Behaviour Interactive is at the forefront of the gaming industry, crafting unforgettable experiences across PC, console, and mobile platforms. We’re a dynamic, independent studio of over 1200 passionate employees, with studios in Toronto (Behaviour...