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Litigation legal assistant

2 months ago

Montréal QC, Canada KRB Avocats | Lawyers Full time

Breathe new life into your career by joining a committed team, where your expertise and ideas are essential to our collective success.

By choosing KRB, you will discover much more than a leading law firm. We are an ambitious team, evolving in an environment in which the fulfillment of each person is at the heart of our organization.

Working at KRB means being part of an agile and collaborative firm, where each of the 130 members contributes, learns and grows within a culture of mutual support and excellence.

Our success is based on our talents.

Your future role:

We are seeking a full-time Litigation Assistant to join our Litigation Group in Montréal. The candidate in this role will provide administrative assistance to a dynamic team and play a key role in the supporting high-profile transactions.

Your next challenges:

File and Time Management

  • Manage files including: open new files, maintain large and complex files, prepare and revise letters and legal document .
  • Work with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
  • Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
  • Update contact names and addresses in the client database on a regular basis.

Lawyer & Client Support

  • Coordinate client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
  • Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; and arrange for specialized mail or messenger services as required.
  • Receive, handle, screen and/or direct incoming calls as directed by lawyers; respond to routine inquiries and requests from clients; and take messages as required.

Financial and Administrative Functions

  • Assist with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
  • Work with Finance to coordinate new Client and Matter openings and payment matters.
  • proactively as a positive and productive member of the team.
  • Perform such duties as may be reasonably assigned from time to time.

Who are we looking for ?

  • Legal Assistant Diploma or equivalent.
  • Minimum three (3) years of experience as a litigation legal assistant.
  • Excellent oral and writing skills in French and English
  • Excellent time-management and organizational skills
  • Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
  • Capacity to perform duties with speed and accuracy.
  • Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
  • Ability to follow-up on files and delays with minimal supervision.
  • High level of discretion and confidentiality.

Working at KRB means:

  • Warm and friendly colleagues
  • Career progression tailored to your ambitions
  • An inclusive and dynamic work atmosphere
  • A flexible and hybrid work schedule (telecommuting possible)
  • A new office in a bright and spacious new space
  • A comprehensive group health benefits plan
  • A bank of annual personal days to reconcile professional and personal life
  • Employee assistance program and telemedicine service at your fingertips
  • A culture where diversity, equity, and inclusion are not only valued, but celebrated