Bilingual Executive Assistant- Litigation

1 month ago

Montréal QC, Canada McCarthy Tétrault LLP Full time

**Job Description**:
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and one of _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of **Montreal.** McCarthy Tétrault employees benefit from a hybrid work environment.

**As a Bilingual Executive Assistant (Litigation), you will be**:

- General Lawyer / Client Support_
- Anticipating work requirements to efficiently maximize the time of lawyers by managing priorities and workload.
- Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support.
- Attending to lawyer travel arrangements and ancillary arrangements including preparing itineraries in coordination with the Firm’s travel resources and in compliance with Firm and client travel policies.
- Coordinating and dispersing tasks to be performed by various groups such as the Resource Centre, Billing Analysts, Finance, IT, Facilities, Concierge, Clients & Markets, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Attending training on new tools and taking responsibility for teaching their lawyers one-on-one with in-person demos.
- Documents, File and Time Management_
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records.
- Working with Records Management to create, maintain and store client files as appropriate.
- Reviewing and routing incoming mail; preparing and processing outgoing mail; and arranging for specialized mail or messenger services as required.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
- Financial Functions Activities_
- Working collaboratively with lawyer and Billing Assistants to ensure bills are reviewed and processed on a monthly basis in line with Firm deadlines.
- Working with Finance to coordinate new Client and Matter openings (KYC), including submitting requests for conflict checks.
- Market / Business Development Activities_
- Coordinating and arranging for on-site and external meetings, conferences and events. Coordinating logistics of internal and external conferences, meetings and small events.
- Proactively coordinating business development activities with internal lawyers, teams and functional area staff as needed and managing sponsorship requests received by lawyers.
- Requesting reports from client relationship management systems and keeping track of client preferences, meetings, and meeting notes.
- Other_
- Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
- Supporting other practicing Lawyers and backing-up other LSS team members as needed.
- Managing Firm and client confidential information.
- Other duties as may be applicable to this role.
- Legal Assistant diploma, college certificate or university degree in Business Administration or equivalent.
- Minimum 5 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
- Intermediate-Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) as well as familiarity with other tools such as HiQ, iManage, Salesforce).
- In-depth knowledge of business and legal terminology.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Critical thinking skills required to plan, organize and problem solve proactively.
- Strong time management, organizational and multi-tasking skills, assessing priorities among multiple competing requests, delegates to other support resources, and ability to work under pressure to meet important deadlines.
- Commitment to provide a high level of service to clients (external) and colleagues (internal), demonstrate tact, respect, and professionalism in all interactions.
- Ability to follow-up on files and delays with mínimal supervision.
- High level of discretion and confidentiality and capacity to handle extremely sensitive information.
- Flexibility to occasionally work overtime.
- Exceptional communication (written/spoken) and interpersonal skills.
- Attendance in the office up to 5 days per week as needed in collaboration with assigned partners.
- Bilingualism (French and English, oral and written).

  • Estate Litigation Legal Assistant

    2 months ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    KRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to its clients....

  • Adjointe Juridique

    5 months ago

    Montréal, Canada INNER CIRCLE AGENCY Full time

    **Opportunité de Carrière**: Adjoint juridique en litige - Bilingue - Montréal, QC **Détails du poste**: - Emplacement : Hybride (3 jours au bureau, 2 jours virtuels) - Bureau situé au centre-ville de Montréal, QC - Salaire : 50 000 $ à 70 000 $ par année selon l'expérience plus les avantages - Très bon niveau de bilinguisme tant à l’oral...

  • Litigation legal assistant

    2 months ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    Breathe new life into your career by joining a committed team, where your expertise and ideas are essential to our collective success. By choosing KRB, you will discover much more than a leading law firm. We are an ambitious team, evolving in an environment in which the fulfillment of each person is at the heart of our organization. Working at KRB means...

  • Legal Assistant, Commercial Litigation

    2 weeks ago

    Montréal, QC, Canada Davies Ward Phillips & Vineberg Full time

    About Davies Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad. A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis...

  • Temporary Employment Litigation Legal Assistant

    1 month ago

    Montréal, QC, Canada Davies Ward Phillips & Vineberg LLP Full time

    About Davies Davies is a top-tier Canadian law firm focused on high-stakes matters. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are...

  • Legal Administrative Assistant

    2 weeks ago

    Montréal, QC, Canada MServices Limited Partnership Full time

    **Your Next Opportunity** - Would you like to be a part of Canada’s leading and progressive Business Law firm?_ McMillan has an exciting opportunity as a full-time, bilingual, **Legal Administrative Assistant **in our **Montréal** office**.** **McMillan LLP is proud to be recognized as one of only two law firms selected for this year’s prestigious...

  • Bilingual Legal Administrative Assistant

    5 months ago

    Montréal, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Housing Policy

    3 months ago

    Montréal, QC, Canada ZSA Legal Recruitment Full time

    3-5 years │ Ville St-Laurent, Hybrid Mode Founded in Montreal in 1950, Velan Inc. is a global leader in manufacturing industrial valves, catering to a wide range of industries such as energy, water and wastewater, marine, nuclear, petrochemicals, and more. Velan operates 12 plants, 2 distribution centers, and over 60 service workshops, supported by...

  • Executive Administrative Assistant

    5 months ago

    Montréal, Canada Commoneo LLC Full time

    Description: Part time Executive Administrative Assistant role, 3 days per week, Tues/Wed/Thurs and must be onsite in downtown Montreal. Large enterprise company enterprise executive administrative assistance preferred. Office Coordinator skills and qualifications - Excellent written and verbal communication skills - **Must be bilingual...

  • Adjoint-e Juridique/bilingual Litigation Legal

    4 months ago

    Montréal, Canada Clyde&Co Full time

    Job Title - Adjoint-e juridique/Bilingual Litigation Legal Assistant - Job Location - Montreal - Job Type - Legal support - Expertise - Litigation/Dispute Resolution - Description - English Version Follows_ **Votre équipe** Ce poste fait partie du groupe de soutien juridique en litige de Montréal, lequel relève ultimement de la Gestionnaire du...

  • Spécialiste en Litiges, Règlement Vie Et

    4 weeks ago

    Montréal, QC, Canada iA Groupe financier iA Financial Group Full time

    As part of the national Disability Service Center team, the litigation specialist will manage a set of litigation and contentious cases in partnership with iA Financial Group's legal department and external lawyers. They also support professionals, representatives, and clients of the Service Center by providing advice on managing complex cases and answering...

  • Adjoint(E) Juridique Bilingue

    4 months ago

    Montréal, Canada Uman Recrutement Full time

    Vous êtes un(e) adjoint(e) juridique spécialisé(e) en litige civil et commercial, à la recherche d'une nouvelle opportunité enrichissante avec des avantages sociaux à la hauteur de vos compétences ? Ne cherchez plus, nous avons exactement ce qu'il vous faut ! Notre client, un prestigieux cabinet d'avocats situé au cœur de Montréal, recherche...

  • Adjointe Juridique D’expérience

    1 month ago

    Montréal, QC, Canada Gascon & Associés Full time

    Nous recherchons un(e) adjointe juridique d’expérience dans le domaine du litige commercial et du litige assurance. **PRINCIPALES RESPONSABILITÉS**: - Ouverture et organisation des dossiers ; révision des documents et corrections. - Recherches juridiques aux différents registres publics (Registre foncier, RDPRM, R.E.Q., Stratégis, etc.). -...

  • Bilingual Regional Account Executive

    2 months ago

    Montréal, QC, Canada Brink's Incorporated Full time

    About the job Chargé de clientèle régional bilingue Sous la responsabilité du directeur des ventes, le chargé de clientèle régional sera responsable à la fois de la prospection de nouvelles affaires et de la gestion des comptes commerciaux existants. Le Regional Account Executive (RAE) sera un fonceur énergique avec une expérience de travail...

  • Legal Assistant, Litigation

    5 months ago

    Montréal, Canada Smart & Biggar Full time

    What We Do. Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent...

  • Bilingual Executive Assistant

    2 months ago

    Montréal, QC, Canada McCarthy Tétrault LLP Full time

    **Job Description**: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and one of _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought...

  • Executive Assistant

    2 months ago

    Montréal, QC, Canada Reel One Entertainment Full time

    Reel One Entertainment is a dynamic international television production and distribution company with offices in Montreal, Los Angeles and London. As part of part of Newen (TF1 Group) and A+E Networks, Reel One leads the way in the acquisition, financing, production and distribution of high-quality TV programming, being one of the largest suppliers in the...

  • Adjointe Juridique Contentieux/legal Assistant..

    3 months ago

    Montréal, QC, Canada INNER CIRCLE AGENCY Full time

    **Opportunité de Carrière**: Adjoint juridique en Contentieux - Bilingue - Montréal, QC **Détails du poste**: - Emplacement : Hybride (3 jours au bureau, 2 jours virtuels) - Bureau situé au centre-ville de Montréal, QC - Salaire : 55 000 $ à 70 000 $ par année selon l'expérience plus les avantages - Très bon niveau de bilinguisme tant à l’oral...

  • Bilingual Administrative and Billing Assistant

    1 month ago

    Montréal, QC, Canada McCarthy Tétrault LLP Full time

    **Job Description**: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and one of _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought...

  • Legal Document Production Specialist

    1 month ago

    Montréal, QC, Canada INNER CIRCLE AGENCY Full time

    **Job Opportunity**: Legal Document Production Specialist (Litigation) - 100% Remote - Montreal, QC **Position Details**: - Location: 100% Remote, based in Montreal, QC - Salary: $50,000 to $80,000 annually depending on experience plus benefits **About the Role**: Start a new chapter in your professional journey with our esteemed law firm. Enjoy the...