Bilingual Executive Assistant- Litigation

3 days ago

Montréal QC, Canada McCarthy Tétrault LLP Full time

**Job Description**:
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and one of _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of **Montreal.** McCarthy Tétrault employees benefit from a hybrid work environment.

**As a Bilingual Executive Assistant (Litigation), you will be**:

- General Lawyer / Client Support_
- Anticipating work requirements to efficiently maximize the time of lawyers by managing priorities and workload.
- Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support.
- Attending to lawyer travel arrangements and ancillary arrangements including preparing itineraries in coordination with the Firm’s travel resources and in compliance with Firm and client travel policies.
- Coordinating and dispersing tasks to be performed by various groups such as the Resource Centre, Billing Analysts, Finance, IT, Facilities, Concierge, Clients & Markets, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Attending training on new tools and taking responsibility for teaching their lawyers one-on-one with in-person demos.
- Documents, File and Time Management_
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records.
- Working with Records Management to create, maintain and store client files as appropriate.
- Reviewing and routing incoming mail; preparing and processing outgoing mail; and arranging for specialized mail or messenger services as required.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
- Financial Functions Activities_
- Working collaboratively with lawyer and Billing Assistants to ensure bills are reviewed and processed on a monthly basis in line with Firm deadlines.
- Working with Finance to coordinate new Client and Matter openings (KYC), including submitting requests for conflict checks.
- Market / Business Development Activities_
- Coordinating and arranging for on-site and external meetings, conferences and events. Coordinating logistics of internal and external conferences, meetings and small events.
- Proactively coordinating business development activities with internal lawyers, teams and functional area staff as needed and managing sponsorship requests received by lawyers.
- Requesting reports from client relationship management systems and keeping track of client preferences, meetings, and meeting notes.
- Other_
- Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
- Supporting other practicing Lawyers and backing-up other LSS team members as needed.
- Managing Firm and client confidential information.
- Other duties as may be applicable to this role.
- Legal Assistant diploma, college certificate or university degree in Business Administration or equivalent.
- Minimum 5 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
- Intermediate-Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) as well as familiarity with other tools such as HiQ, iManage, Salesforce).
- In-depth knowledge of business and legal terminology.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Critical thinking skills required to plan, organize and problem solve proactively.
- Strong time management, organizational and multi-tasking skills, assessing priorities among multiple competing requests, delegates to other support resources, and ability to work under pressure to meet important deadlines.
- Commitment to provide a high level of service to clients (external) and colleagues (internal), demonstrate tact, respect, and professionalism in all interactions.
- Ability to follow-up on files and delays with mínimal supervision.
- High level of discretion and confidentiality and capacity to handle extremely sensitive information.
- Flexibility to occasionally work overtime.
- Exceptional communication (written/spoken) and interpersonal skills.
- Attendance in the office up to 5 days per week as needed in collaboration with assigned partners.
- Bilingualism (French and English, oral and written).

  • Legal Assistant Paralegal

    4 weeks ago

    Montréal, QC, Canada Eidelmann Law Firm Full time

    Eidelmann Law Firm is a bilingual boutique law firm located in Montreal, QC, serving the legal interests of local and international clientele. The firm is licensed to practice law in Quebec and Ontario, offering tailor-made legal solutions with flexible billing options and quick turnaround times. With a focus on civil and commercial litigation, commercial...

  • Litigation Paralegal

    4 weeks ago

    Montréal, QC, Canada Eidelmann Law Firm Full time

    Company Description Eidelmann Law Firm is a bilingual boutique law firm located in Montreal, QC, serving the legal interests of local and international clientele. The firm is licensed to practice law in Quebec and Ontario, offering tailor-made legal solutions with flexible billing options and quick turnaround times. With a focus on civil and commercial...

  • Litigation Paralegal

    4 weeks ago

    Montréal, QC, Canada Eidelmann Law Firm Full time

    Company Description Eidelmann Law Firm is a bilingual boutique law firm located in Montreal, QC, serving the legal interests of local and international clientele. The firm is licensed to practice law in Quebec and Ontario, offering tailor-made legal solutions with flexible billing options and quick turnaround times. With a focus on civil and commercial...

  • Estate Litigation Legal Assistant

    4 weeks ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    KRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to its clients....

  • Litigation legal assistant

    4 weeks ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    About Us KRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to...

  • Litigation legal assistant

    4 weeks ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    About Us KRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to...

  • Litigation legal assistant

    1 week ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    Breathe new life into your career by joining a committed team, where your expertise and ideas are essential to our collective success.By choosing KRB, you will discover much more than a leading law firm. We are an ambitious team, evolving in an environment in which the fulfillment of each person is at the heart of our organization.Working at KRB means being...

  • Estate Litigation Legal Assistant

    1 week ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    By choosing KRB, you will discover much more than a leading law firm. Working at KRB means being part of an agile and collaborative firm, where each of the 130 members contributes, learns and grows within a culture of mutual support and excellence. We are seeking a full-time Litigation Assistant to join our Litigation Group in Montréal. The candidate in...

  • Adjointe Juridique

    4 months ago

    Montréal, Canada INNER CIRCLE AGENCY Full time

    **Opportunité de Carrière**: Adjoint juridique en litige - Bilingue - Montréal, QC **Détails du poste**: - Emplacement : Hybride (3 jours au bureau, 2 jours virtuels) - Bureau situé au centre-ville de Montréal, QC - Salaire : 50 000 $ à 70 000 $ par année selon l'expérience plus les avantages - Très bon niveau de bilinguisme tant à l’oral...

  • Litigation legal assistant

    1 week ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    Breathe new life into your career by joining a committed team, where your expertise and ideas are essential to our collective success. By choosing KRB, you will discover much more than a leading law firm. We are an ambitious team, evolving in an environment in which the fulfillment of each person is at the heart of our organization. Working at KRB means...

  • Executive Assistant

    2 weeks ago

    Montréal, QC, Canada Robert Half Full time

    We are hiring a bilingual (EN-FR) Executive Assistant for the Managing Director of a Global Banking and Markets team in downtown Montreal (can WFH once weekly). The position can pay up to $90,000 depending on experience, offers discretionary bonuses, 13% RRSP matching, 4+ weeks of vacation, comprehensive insurance, and a health expense account.Necessary...

  • Executive Assistant

    4 weeks ago

    Montréal, QC, Canada Robert Half Full time €90,000

    We are hiring a bilingual (EN-FR) Executive Assistant for the Managing Director of a Global Banking and Markets team in downtown Montreal (can WFH once weekly). The position can pay up to $90,000 depending on experience, offers discretionary bonuses, 13% RRSP matching, 4+ weeks of vacation, comprehensive insurance, and a health expense account. Necessary...

  • Executive Assistant

    4 weeks ago

    Montréal, QC, Canada Robert Half Full time

    We are hiring a bilingual (EN-FR) Executive Assistant for the Managing Director of a Global Banking and Markets team in downtown Montreal (can WFH once weekly). The position can pay up to $90,000 depending on experience, offers discretionary bonuses, 13% RRSP matching, 4+ weeks of vacation, comprehensive insurance, and a health expense account. Necessary...

  • Executive Administrative Assistant

    4 months ago

    Montréal, Canada Commoneo LLC Full time

    Description: Part time Executive Administrative Assistant role, 3 days per week, Tues/Wed/Thurs and must be onsite in downtown Montreal. Large enterprise company enterprise executive administrative assistance preferred. Office Coordinator skills and qualifications - Excellent written and verbal communication skills - **Must be bilingual...

  • Adjoint/adjointe juridique

    1 month ago

    Montréal, QC, Canada Vortex - Stratégie & Recrutement Full time

    Vortex Stratégie & recrutement est activement à la recherche d’un ou une adjointe juridique en litige civil et commercial OU droit du travail pour son client, un cabinet national basé au centre-ville de Montréal. La personne retenue doit posséder un minimum de 2 ans d’expérience en litige et doit être parfaitement bilingue. Votre rôle et...

  • Bilingual Legal Administrative Assistant

    3 months ago

    Montréal, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Housing Policy

    1 month ago

    Montréal, QC, Canada ZSA Legal Recruitment Full time

    3-5 years │ Ville St-Laurent, Hybrid Mode Founded in Montreal in 1950, Velan Inc. is a global leader in manufacturing industrial valves, catering to a wide range of industries such as energy, water and wastewater, marine, nuclear, petrochemicals, and more. Velan operates 12 plants, 2 distribution centers, and over 60 service workshops, supported by...

  • Adjoint-e Juridique/bilingual Litigation Legal

    3 months ago

    Montréal, Canada Clyde&Co Full time

    Job Title - Adjoint-e juridique/Bilingual Litigation Legal Assistant - Job Location - Montreal - Job Type - Legal support - Expertise - Litigation/Dispute Resolution - Description - English Version Follows_ **Votre équipe** Ce poste fait partie du groupe de soutien juridique en litige de Montréal, lequel relève ultimement de la Gestionnaire du...

  • Legal Assistant

    3 months ago

    Montréal, Canada Davies Ward Phillips & Vineberg LLP Full time

    We are looking for a legal assistant to join the litigation practice in our Montréal office. Reporting to the Senior Manager, Legal Support Professionals, the successful applicant will provide administrative support to lawyers in litigation. Why join Davies? - A collaborative, diverse and inclusive work environment - Flexible work schedule - Competitive...

  • Legal Assistant/Paralegal Virtual Support Position

    1 month ago

    Montréal, QC, Canada Valnet Full time

    Montreal, Full Time Founded in 2012 in Montreal, Quebec, Valnet Inc. is the leading digital publishing and media investment Company that owns and operates over 25 authoritative brands across diverse verticals, including entertainment, sports, technology, automotive, gaming, lifestyle and travel. The Paralegal will provide support to the various...