Corporate Grant Analyst

3 months ago

Victoria, Canada CRD Full time

Select how often (in days) to receive an alert:

Regular/ Auxiliary: Auxiliary - up to 9 months

Pay Grade: CAN/05/02/J15  

Rate of Pay: $40.36 - $45.76 per hour - plus 14% in lieu of benefits

Hours of Work: Other - specify in Notes

Closing Date: This position will remain open until filled

Summary

This position supports the grant administration function for both internal and external grant programs with a focus on local programs in the Electoral Areas. This part-time position also works across the organization to maximize grant revenues to support funding projects contained in long-term capital plans and service-area initiatives.

Key Duties & Responsibilities
  • Researches grant opportunity requests from CRD staff and analyzes options.
  • Conducts ongoing environmental scans of new grants opportunities, maintains and pursues grant service subscriptions, and alerts staff of relevant opportunities.
  • Provides interpretation of how and where grants are applicable to CRD services and support to staff in navigating the grant processes.
  • Responds to ad-hoc requests for assistance from CRD divisions to support grant-related activities.
  • Provides support in the development, management, and maintenance of current and new grant registries.
  • Provides support and guidance to CRD staff who are developing grant applications to ensure compliance with grant program requirements.
  • Ensures documents are approved through the appropriate governance structure.
  • Contributes to development of grant-related reports and provides guidance to staff on grant proposals, as required.
  • Provides information and analysis services to assist staff in developing staff reports and/or other documentation to support internal and external grant programs and decision-making at all levels.
  • Assists in developing key performance indicators to enable measurement of grant performance and gathers and maintains necessary data to support these indicators.
  • Provides support in developing and continually improving business processes, forms, procedures, policies and webpages throughout the grants-lifecycle for both internal and external grant programs.
  • Assists with the outreach and educational initiatives for CRD staff on policies and processes related to grant administration including offering related training and creating tools to support the program.
  • Collaborates with key stakeholders across the organization to ensure relevant information is communicated for process continuity (i.e. grants awards, funding tracking, project progress, program reporting and integration of long-term planning).
  • Identifies and develops relationships and collaborations with internal CRD staff, external grant agencies and contacts within Electoral Areas, to support all grant administration related activities.
  • Reviews, tracks progress, coordinates, and administers the CRD internal grant programs applications, and communicates regular updates to staff on application status as required.
  • Assists in the development of tools and metrics to support the administration of internal and external grant programs.
  • Follows all policies, procedures and standards of the CRD.
  • Performs other related duties as required.
Additional Information
  • None
Key Skills & Abilities
  • Substantial experience with program administration and grant funding processes.
  • Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
  • Strong proficiency and experience in content management using MS SharePoint.
  • Strong proficiency and experience using project scheduling programs and databases.
  • Excellent communication (verbal and written), interpersonal and customer service skills.
  • Considerable experience in working in a multi-divisional organization.
  • Considerable experience in developing business process and making system and process recommendations for improvements.
  • General experience with and understanding of Enterprise Resource Planning (ERP) systems such as SAP.
  • Strong ability to collaborate effectively with diverse internal and external stakeholders and across multiple disciplines.
  • Strong ability to be a results-oriented, energetic team player.
  • Strong ability to take initiative, use independent judgement and show discretion.
  • Strong attention to detail with a commitment to data accuracy and integrity.
  • Strong ability to plan, organize and prioritize workload and work effectively under deadline pressures.
  • Strong analytical and problem solving skills.
  • Strong ability to work independently in a fast paced and constantly changing environment.
  • Strong ability to take initiative, use independent judgement and show discretion.
  • Strong ability to establish and maintain effective and collaborative working relationships.
Qualifications
  • Degree in a related discipline
  • A minimum of 3 years' directly related experience
  • An equivalent combination of education and experience
Certifications
  • None

APPLICATIONS

To apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online.

We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible.

The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.

We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences.

Accommodations will be provided upon request during the selection process.

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