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Administrative Assistant, Residence Life

3 months ago

Kingston, Canada Queen's University Full time

A Brief Overview

The Housing and Ancillary Services team manages 4,940 student beds in 18 residence buildings, as well as off-campus rental apartment and housing properties, three dining halls, numerous retail foodservice locations on campus, the Donald Gordon Hotel and Conference Centre, Event Services and the Enrichment Studies Unit. Residence buildings also provide temporary accommodations for the summer conference, events and tourism markets. Revenue and services from these units support vital student life programs and contribute to the University's learning environment. The Residence Life and Services staff team is dedicated to the development of the whole student, promoting diversity, accountability, independence and success in a broader learning environment.

This position provides critical administrative and logistical support to the Residence Life & Services Department including managing multiple meeting schedules, calendar management for the Leadership team, data entry to create and maintain a variety of databases and assisting with planning and coordinating various events. The Administrative Assistant greets walk-in visitors to the office, manages the central reslife email, answers the Residence Life and Services central phone and supports LiveChat. The Administrative Assistant also plays a key role in supporting the student staff recruitment process including interview scheduling, hiring initiatives as well as ongoing organization and maintenance of all student staff files and contracts. Successful candidates will possess exceptional organizational and time management skills as well as an ability to focus in spite of competing priorities and frequent interruptions.

This position provides administrative support to the department. This position schedules meetings, prepares and distributes agendas, takes minutes, and diarizes follow-up as needed. This position performs data entry to create and/or maintain a variety of databases, and prepares and generates reports. This position also assists with planning and coordinating various events.

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