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Contract Administration Specialist-Aerospace

2 months ago

Abbotsford BC, Canada Morson Talent (Canada & USA) Full time

Job: Contract Administration Specialist

Location: Abbottsford, BC

Salary: $58-70k/year

Are you ready to advance your career in a dynamic aerospace and defense environment? We’re looking for a dedicated Contract Administration Specialist to join our innovative and performance-driven team. This is an exciting opportunity to support a leading specialty contractor in the aerospace sector.

About the Role

As a Contract Administration Specialist, you'll play a vital role in supporting our business development, operations, engineering, and program management teams. Reporting to the Manager of Contracts & Proposals, you'll be responsible for advocating our risk management processes and financial objectives while ensuring compliance and fostering strong internal and external relationships.

Key Responsibilities

  • Contract & Proposal Management :
  • Enforce policies and procedures related to contract execution and proposals.
  • Maintain and manage the contracts & proposals database, ensuring accurate and timely documentation.
  • Prepare internal and external reports on contracts and proposals progress.
  • Ensure timely renewal and adjustments as per management policies.
  • Support finance and other departments with invoice validation.
  • Administrative Support :
  • Coordinate with cross-functional teams for effective data compilation.
  • Handle filing, distribution, and organization of executed contracts.
  • Address and resolve administration issues related to contracts and proposals.
  • Compliance & Reporting :
  • Stay updated on legal requirements and contract terms to ensure compliance and maximize business advantages.
  • Maintain awareness of reporting requirements to support the business’s goals.

Core Skills

  • Communication : Excellent written and verbal English skills are essential.
  • Attention to Detail : Precision and thoroughness in managing contract details.
  • Technical Proficiency : Advanced skills in MS Office Suite (Teams, Word, PowerPoint, Outlook, Excel).
  • Time Management : Ability to handle multiple assignments and meet deadlines with professionalism.
  • Confidentiality : Experience managing confidential information discreetly.

Education & Experience

  • Education : Minimum of a Certificate in Legal Administrative Studies or equivalent. A diploma in Legal Studies, Paralegal, Business Law, or a related field is considered an asset.
  • Experience : Ideally 1-3 years of experience in high-volume contract and proposal administration, preferably in a fast-paced environment. Familiarity with the aerospace industry is beneficial.

Must Haves:

  • Minimum of a Certificate in Legal Studies/Legal Office Admin – Diploma considered an asset
  • High attention to detail – proof reading, spelling, grammar, comfortable with editing documents and multiple revisions
  • Ability to follow processes/database management entry and oversight

Ready to take your career to new heights?

Apply today and join us in shaping the future of aerospace and defense