Project Administrator

5 months ago

Abbotsford, Canada Cascade Aerospace Inc. Full time

**_Join Our Team_**:
"Cascade Aerospace is one of Canada's leading specialty aerospace and defence contractors - a place where _we do cool things_ for great customers" We invite you to consider a career with us - come, experience our creative, innovative, and performance-based company

**_Job Description_**:
The **Project Administrator** applies sound knowledge of area to independently perform work within the scope of established practices and procedures. Responsible for providing administrative support to the Project Manager’s on an assigned basis to create, submit, file, and organize all project documentation and other related drawings, records, reports, meeting minutes, and correspondence.

**_This position requires immediate Controlled Goods clearance, therefore, only Canadian Residents or Permanent Residents will be considered at this time._**

**_ Major Responsibilities & Duties_**:
Provide Program Management Team with weekly claim status reports for files and KPI updates for clients and projects;
Coordinate, schedule and book travel needs for Project and Program Managers;
Manage, monitor and maintain project documents and activities for project personnel via electronic file sharing and hard copies;
Record and document meeting minutes. Prepare, edit and formal all project related documents and minutes for key stakeholders;
Send out customer surveys, warranties and ensure signed documentation of all work is completed;
As directed by the Program Manager, answer queries and provide project information to customers;
Ensure efficient management, documented communication, and timely completion of projects;
Setup and maintain accurate project information and data including downloading, labelling, sorting, scanning, and uploading of various files and photos;
Manage multiple priorities ensuring all administrative deadlines and paperwork submissions are complete;
Support with billing and invoicing for the project;
Other duties as required.

**_ Core Skills_**:

- Exceptional customer service knowledge
- Ability to work in a multi-team and collaborative environment
- Intermediate knowledge of Microsoft Office Suite
- Excellent communication skills both verbal and written
- Self-motivated and ability to take initiative in a fast paced environment
- Strong multitasking and time management capabilities

**_Education_**:

- Certificate or diploma in Business or Administrative program

**_Experience_**:

- Minimum of 2 years' progressive work experience in administrative/customer care, preferably within the aviation industry

**_Reasons To Apply_**:

- Employee retention and engagement is important to Cascade; we value our employees.
- Comprehensive benefits package provided. Extended benefits and the Employee Resilience Program (all 100% paid by Cascade) are offered after 3 months of employment and Pension matching after 6 months.
- ATO (Approved Training Organization) provides endorsement (type) training & development.
- Company-wide social events and family functions throughout the year.

**_About Cascade_**:
Cascade Aerospace Inc. is a dynamic, privately-held Canadian specialty aerospace and defence contractor focused on providing long-term integrated aircraft support programs for Original Equipment Manufacturers (OEMs), military, government and commercial customers.

All employees are encouraged to realize their true potential and play an active role in fostering an environment of safety, quality, customer satisfaction and continuous improvement. We are a diverse organization that strives to be respectful and inclusive of everyone and to treat employees fairly and equally.

At Cascade Aerospace we strongly believe in the value of teaming - with our employees, our customers, our suppliers, and our communities. It is by "Teaming with the best" and working collaboratively with our many partners that we are able to offer custom-tailored solutions for each customer's unique requirements. Our value proposition is that we build enduring customer relationships, and our strategic focus is customer satisfaction. It is a driver in all our decisions.

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