Executive Assistant

3 weeks ago

Toronto ON, Canada Luann Bagg Staffing Inc. Full time

Executive Assistant/ Event Planner

Executive Assistant to a President and 2 C-level Executives

S alary up to 85,000, great bonus, benefits start immediately and 3 weeks of vacation

This role requires the person to be onsite and in the office 5 days a week . The office is on the subway line and in the midtown area.

The Opportunity : Our client has a very collaborative culture and they are growing They are seeking an EA to be a long term business partner The successful candidate will report directly to the President and will be responsible for supporting the President and 2 C-level executives. These Executives know the value of an EA and want someone with initiative, who is resourceful and proactive as you will be an integral part of the team The Executives would like the EA to be the lead for planning events and working on a variety of projects In this role, you will manage complex and ever-changing calendars, organize events, create and prepare documentation, correspondence and presentations. This is an exciting role for a capable EA who thrives in a busy and collaborative environment

Responsibilities include, but are not limited:

  • Calendar management which includes scheduling and arranging meetings, appointments, conference calls etc. for internal employees and external clients
  • Corresponding by telephone and email on behalf of the Executives
  • Planning, booking and organization of travel (flights, accommodation and car service), arranges meetings and makes restaurant reservations, as required
  • Preparation of meeting materials for internal and external meetings
  • Coordinating documents in advance of meetings
  • Planning events for internal and external stakeholders
  • Providing ad hoc support that could include research etc.
  • Managing documentation for Board of Directors meetings and assists with arranging Board meetings
  • Tracking and coordinating expenses
  • Special projects as assigned

Qualifications:

  • Experience supporting Senior Executives in a fast paced and collaborative environment
  • Experience with handling confidential documents and maintaining a level of confidentiality and professionalism that comes with supporting Senior Executives
  • An ability to build relationships at all levels of an organization as well as with external stakeholders
  • Excellent communication skills, both written and verbal
  • Experience planning events to enhance organizational culture and plan events for external clients
  • Responsiveness, proactive and takes initiative
  • Able to anticipate needs and meet required deadlines
  • Exceptional time management and strong organizational skills are essential as is the ability to prioritize tasks
  • A "roll up your sleeves and pitch in" mentality is ideal for this environment
  • Experience with MS Office (Word, Excel, PowerPoint, etc.)
  • Post Secondary education is considered an asset

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