Bilingual Bilingual

7 days ago

Toronto ON, Canada PortsToronto Full time

The Toronto Port Authority, doing business as PortsToronto, operates the Billy Bishop Toronto City Airport, the Port of Toronto and the Outer Harbour Marina. If you’re looking for a great position and a chance to make an impact, PortsToronto has the following full-time, challenging opportunity awaiting you:


AIRPORT ADMINITRATION COORDINATOR

The Airport Administration Coordinator is responsible for the airport's financial and accounting operations, including preparing accounts receivable and accounts payable documentation, handling reporting requirements, and processing payroll data on a daily and bi-weekly basis. This role also involves maintaining payroll records, supporting airport programs, managing filing systems and databases, and providing general administrative support for the daily operations of the Airport Administration Office. This role is responsible for the complete uniform process for airport employees and oversee coordination duties associated with all airport-related contracts.

Maintain a close relationship with finance and prepare monthly reports to Finance, including fuel billing, water and hydro billing, Restricted Area Identification Card passes, commission sales, etc.
· Assist in development and management of standard forms and procedures and provide general office assistance
· Enter daily payroll data for all airport employees
· Maintain employee training records
· General administrative functions
· Track and document uniform budgets, ensuring cost-effective purchases without compromising on quality
· Monitor and evaluate uniform inventory levels, ensuring the availability of required sizes and quantities for all employees
· Ensure all uniforms meet the company’s branding guidelines, including logos, colors, and other customizations
· Handle the process for uniform returns or exchanges due to size or quality issues
· Provide insights on uniform usage trends and propose improvements to processes or policies as necessary
· Maintain an organized and up-to-date register of all active contracts, ensuring accurate record-keeping and timely updates
· Track key contract milestones, such as renewal dates, expiration, and termination notices
· Collaborate with relevant departments to ensure all contract information is complete and compliant with organizational standards
· Provide administrative support for contract negotiations and renewals as required
· Act as the point of contact for inquiries related to the contract register
· Assist with market research, proofreading and ad-hoc project needs as requested
· Provide cover off duties for Pass Control Office
· Participate in the Emergency Operations Centre when required, usually in the role of scribe or finance and administration but also other roles as assigned

Post-secondary education with a Degree, Diploma or Certificate in Finance, Business and/or Administration.
· Minimum three (3) years providing direct finance and office administration support
· Strong and accurate data entry and keyboarding skills
· Experience with payroll and benefit data entry is an asset
· Knowledge and experience with the Canada Labour Code is an asset
· Experienced with coordinating various projects, information and data
· Highly organized with great attention to detail, possessing a solid ability to plan and follow up
· Able to handle a variety of projects and produce work with a high degree of accuracy
· Must be able to concentrate and focus on detailed, data entry accurately while managing frequent interruptions
· Knowledge and experience with aviation and airport operations is considered a strong asset
· Advanced computer skills with Microsoft Office including Outlook, Excel, PowerPoint and Word
· Familiar with Microsoft Dynamics and database programs is an asset
· Bilingual in both official languages or a solid working knowledge of French/English is an asset
AIRPORT ADMINISTRATION COORDINATOR

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