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Contractor Management Specialist

3 months ago

Petawawa, Canada Canadian Nuclear Laboratories Full time

Can you see yourself providing leadership and oversight of both pre and post contract management activities, executing and/or coordinating of moderately complex, sensitive, and diverse professional work under general guidance focused on mid-term results? Does the idea of acting as a liaison and providing a consistent approach between CNL missions and contractors and as an individual and team contributor sound good to you? If you answered yes, then this may be the job for you

What will you be doing

  • Supporting and leading the development and execution of the Contractor Management Program, while mitigating key risks and issues.
  • Developing and updating program management documents such as status updates, project plans, project definition documents, etc.
  • Supporting the Contractor Management organization through the development of flow diagrams to identify conflicts, duplication in support of streamlining processes.
  • Creating, reviewing and revising of procedural documentation related to Contractor Management.
  • Supporting and implementing deliverables, including PEMP, APWB, and Improvement Plan actions.
  • Tracking plans and schedules, and providing updates on schedule activity progression and communicating concerns and offers solutions for activities with potential of missing target dates.
  • Creating and maintaining of business health metrics and reports for reporting purposes.
  • Participating in and leading where identified, the creation and continuous improvement (CI) of processes.
  • Supporting the Contractor Management Manager with Plan of Day/Site Coordination communications, both internal and external.
  • Drafting communications and Change Management Plans and related messages for contracting partners.
  • Managing day to day responsibilities associated with developing and implementing program Change Management Plans.
  • Providing Contractor Management subject matter guidance and leadership.
  • Assisting in defining and sourcing requirements for enabling tools and technology.
  • Recommending, developing, and rolling-out interim solutions to ensure business continuity.
  • Coordinating efforts with existing initiatives to leverage synergies.
  • Coordinating efforts with IT resources to customize various aspects of Oracle, SEPS, ImpACT, and other customized and enterprise IT solutions.
  • Promoting and ensuring a customer service orientated approach to delivery requirements with recognition of relevant constraints, timelines and budgets.
  • Providing subject matter expertise in the end to end procurement lifecycle (pre and post contract) undertaken by their team, in accordance with Supply Chain policy, management control procedures and other relevant CNL policy and procedures.
  • Providing subject matter expertise in the on/off/re-boarding of contracting partners, and in contracting partner access to site processes.
  • Updating and maintaining Oracle profiles for contingent workers, reporting inconsistences and suggesting resolutions.
  • Providing reporting of lessons learned for future work day enhancements.
  • Supporting ISN – documenting, forecasting, analyzing, investigating and interpreting moderate results.
  • Working with client with complex and sensitive matters, providing recommendations, supporting development of clients solutions.
  • Creating, updating and managing ISN profiles.
  • Identifying discrepancies and offering solutions in development and revision of ISN CBT training materials.
  • Supporting ServiceNow – preparing of materials for workshops for contingent workers and discussions relative to performance KPI’s for contingent worker overflow.
  • Developing & preparing SOW training materials and delivering training to students.
  • Updating and delivery of contractor related training courses (i.e. CNL Contractor Representative), providing opportunities for improvement, and escalating issues for rapid resolution.

What we are looking for:

  • Education
    • University Degree or Diploma from a recognized educational institute in Commerce or Business Administration.
  • Experience
    • Minimum of 2 to 5 years of related and progressive experience; or equivalent combination of formal training with a minimum of 8 years of related and progressive experience is required.
  • Knowledge, Skills & Abilities
    • Knowledge of strategic and operational planning processes, balanced scorecards and performance management.
    • Strong business sense and extensive knowledge and understanding of the industry’ risks and regulations.
    • Demonstrated abilities in planning, scheduling, financial management, analysis and reporting.
    • Skills and experience setting short and long term objectives and tracking performance, developing budgets, investigating anomalies and writing reports and be able to apply this knowledge within the framework of CNL's business processes and systems.
    • Excellent leadership capability. Comfortable engaging with people and cross-functional teams to accomplish objectives, form new relationships, optimizing resources, and solving challenging problems.
    • Outstanding organizational skills and oral and written communication capabilities.
    • Ability to define and manage improvement projects and special initiatives with limited guidance.
    • Adept at synthesizing complex information and distilling such information into clear and concise messages for written reports or oral presentations.
    • Strong presentation skills.
    • Strong computer skills. Advanced level capability in MS Office Suite (Word, Excel, PowerPoint, SharePoint) and MS Access and working knowledge of Primavera, MS Visio, and ImpAct. Able to learn and use TRAK document management system and other CNL applications.
    • Highly self-motivated and team player. Comfortable performing duties based on broad general direction and minimal oversight and willing to work cooperatively with others.
    • Knowledge of CNL facilities and compliance programs.
    • Ability to work effectively with personnel of varying disciplines in order to supervise own team as well as manage relationships with other CNL Departments.
  • Security Clearance Eligibility Required
    • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package:

  • Paid time off (vacation, sick, floater & personal);
  • Benefits effective day one, that’s right, no waiting period;
  • Tuition support;
  • And a pension

Do Our Priorities Resonate with You?

  • Clean energy for today and tomorrow.
  • Restore and protect the Environment.
  • Contribute to the health of Canadians.

Location:

CNL’s Chalk River Laboratory is nestled in the Ottawa Valley and affords our employees an area that is environmentally pristine with extensive forests, hills, and numerous small lakes, all of which support a variety of wildlife typical to the southern edge of the Canadian Shield. Many surrounding towns, such as Pembroke, Petawawa, and Deep River, provide unparalleled outdoor adventures at your doorstep

CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Read here for more on our DE&I Commitment.

CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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