Construction Billing Coordinator

4 weeks ago

Vaughan, Canada State Window Corporation Full time

State Window Corporation, Awarded Canada's Best Managed Company of 2021 , is a PROFIT 500 manufacturing and construction company located in Vaughan, ON.Together, we manufacture, design and install window wall, curtain wall and railing systems for high rise condominiums. We are looking for individuals who are interested in thriving professionally at a rapidly growing company with an inclusive and engaging culture. A career at State Window Corporation means you can become a part of a clear purpose: one that brings change, innovation, and quality to city skylines, one project at a time.

Our team of talented and determined individuals, are endlessly driven by passion, dependability, honesty, and loyalty. We take pride in our work, people, and dedication to quality, every step of the way. Apply today if you are qualified applicant looking for a challenging and rewarding career


The Billing Coordinator will report to the Director of Finance and will be responsible for the Accounts Receivable cycle as well as construction billing. As an integral part of Finance, duties and responsibilities include but are not limited to the following:


Duties and Responsibilities

  • Review accounts receivable aging report weekly, research and follow up on all short paid and/or past due invoices through coordination with Director of Finance;
  • Responsible for Cash Application in Accounts Receivable;
  • Responsible for intercompany billing;
  • Prepare project level invoices and pay application submittals, per customer request;
  • Coordinate with Service department and prepare billings for all service-related work on a monthly basis;
  • Responsible for billing project close out including: calculating substantial completion and full completion, Billing holdback, preparing appropriate CCDC forms for publication, and preparing close out documents;
  • Liaise with field management team and service team to coordinate project close outs;
  • Prepare monthly AR and Close out project reporting;
  • Reconciliation of all trade AR related balance sheet accounts;
  • Preparation of Prequalifications;
  • Research client invoice inquiries and prepare billing adjustment memos for processing as necessary;
  • Maintain professional and collaborative relationships with project managers, department heads clients, and installers;
  • Act as a back-up for the Billing Coordinator for all AR related functions when required;
  • Filing and other administrative tasks;
  • Work on ad hoc projects as assigned by Director of Finance;
  • Stay up to date with construction law as related to credit and collections;
  • Documentation of processes; and
  • Any other tasks assigned by the Director of Finance.

Qualifications:

  • Post-Secondary Education is preferred;
  • Minimum 3+ years in an accounting role (preferably in construction industry);
  • Junior level position for incumbents wishing to pursue a career in construction accounting;
  • Experience with Sage Accounting Software and MS Office, including advanced knowledge of Excel;
  • Excellent organizational, time management, verbal and written communication skill;
  • Detail orientated with the ability to multi-task;
  • Discretion, judgement, and tact to handle confidential information; and
  • Strong understanding of customer service with the ability to work under pressure.

Working Conditions

  • Office setting;
  • May require driving in the event a cheque needs to be picked up from a client or cheques need to be deposited at the back;
  • Work environment requires wearing PPE in certain locations (i.e. entrance to plant); and
  • Flexible to work approved overtime as required.
Interested in learning about State’s perks and benefits? State offers the following:

Benefits package including dental, medical, and paramedical benefits, prescription glasses and safety shoes reimbursement, 2 weeks-vacation, 6 personal days, yearly salary review, yearly performance-based bonus, discounted group home/auto insurance, RRSP program, Goodlife Fitness corporate membership, summer hours, Wellness Program, Recognition Program, State Children Education Fund, Training and Development, reoccurring staff social events and more
Providing equal opportunities to all individuals, employment and advancement decisions at State Window Corporation are based on merit, qualifications, and ability. State does not discriminate in employment opportunities or practices because of race, colour, religion, sex, gender identity, gender expression, sexual orientation, place of origin, age, disability, family status or marital status, or any other ground as set out in the Human Rights Code.

State is committed to providing accommodation, accessible formats and communication supports for the interview upon request. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we shall ensure that all employees, clients, and visitors receive the same value and quality by identifying, removing, and preventing barriers.

#J-18808-Ljbffr

  • Billing Coordinator

    5 days ago

    Vaughan, Ontario, Canada State Window Corporation Full time

    State Window Corporation, Awarded Canada's Best Managed Company of 2021, and 2022, is a PROFIT 500 manufacturing and construction company located in Vaughan, ON. Together, we manufacture, design and install window wall, curtain wall, metal panels, glass and railing systems for high rise condominiums. We are looking for individuals who are interested in...

  • Finance - Billing Coordinator

    4 weeks ago

    Vaughan, Canada State Window Corporation Full time

    Billing Coordinator The Billing Coordinator will report to the Billing Supervisor and will be responsible for Accounts Receivable cycle and construction billing for State Railing and Stateform. As an integral part of Finance, duties and responsibilities include but are not limited to the following: Education - Post-Secondary Education is preferred. Years...

  • Finance - Billing Coordinator

    3 weeks ago

    Vaughan, Canada State Window Corporation Full time

    Billing Coordinator The Billing Coordinator will report to the Billing Supervisor and will be responsible for Accounts Receivable cycle and construction billing for State Railing and Stateform. As an integral part of Finance, duties and responsibilities include but are not limited to the following: Education - Post-Secondary Education is preferred. Years...

  • Billing Coordinator

    2 weeks ago

    Vaughan, Canada Treasure Hill Full time

    **Billing Coordinator (18-month Maternity Leave Coverage)** Treasure Hill is looking for a Billing Coordinator to join its Construction Team. The Billing Coordinator ensures that all necessary information is obtained by the Trades and loaded into the NewStar platform to maintain the function between the Contracts Department, Design Studio, and Finance/...

  • Billing Coordinator

    2 months ago

    Vaughan, Canada Newlands Group Full time

    We are currently seeking an experienced Billing Coordinator for our client to contribute to the seamless financial operations of the firm. **Role and Responsibilities**: As a Billing Coordinator, you will play a crucial role in the firm's financial operations, ensuring accurate and timely billing processes. Your responsibilities will include: Collaborating...

  • Billing Coordinator

    3 weeks ago

    Vaughan, Canada State Window Corporation Full time

    State Window Corporation, Awarded Canada's Best Managed Company of 2021, and 2022, is a PROFIT 500 manufacturing and construction company located in Vaughan, ON. Together, we manufacture, design and install window wall, curtain wall, metal panels, glass and railing systems for high rise condominiums. We are looking for individuals who are interested in...

  • Billing Coordinator

    3 weeks ago

    Vaughan, Canada Cricket Energy Holdings Inc Full time

    **ROLE**: **The Billing Coordinator is responsible for the timely and accurate processing of customer move in and move out activity. This position will ensure that an excellent standard of service and a high level of customer satisfaction is maintained. The Billing Coordinator ensures all goals, objectives, and agreed upon levels of service are met in order...

  • Billing Coordinator

    2 weeks ago

    Vaughan, Canada State Window Corporation Full time

    State Window Corporation, Awarded Canada's Best Managed Company of 2021, and 2022 , is a PROFIT 500 manufacturing and construction company located in Vaughan, ON. Together, we manufacture, design and install window wall, curtain wall, metal panels, glass and railing systems for high rise condominiums. We are looking for individuals who are interested...

  • Billing Coordinator

    2 weeks ago

    Vaughan, Canada State Window Corporation Full time

    State Window Corporation, Awarded Canada's Best Managed Company of 2021, and 2022 , is a PROFIT 500 manufacturing and construction company located in Vaughan, ON. Together, we manufacture, design and install window wall, curtain wall, metal panels, glass and railing systems for high rise condominiums. We are looking for individuals who are interested...

  • Billing Coordinator

    6 days ago

    Vaughan, Ontario, Canada Cricket Energy Holdings Inc Full time

    ROLE:The Billing Coordinator is responsible for the timely and accurate processing of customer move in and move out activity. This position will ensure that an excellent standard of service and a high level of customer satisfaction is maintained. The Billing Coordinator ensures all goals, objectives, and agreed upon levels of service are met in order to...

  • Billing Coordinator

    6 days ago

    Vaughan, Ontario, Canada Mackenzie Medical Rehabilitation Centre Full time

    Mackenzie Medical Rehabilitation Centre is a practitioner owned clinic with thirteen locations across the GTA. We specialize in the treatment of WSIB injuries, motor vehicle accident injuries, and sports injuries. Mackenzie Medical Rehabilitation Centre has been providing the highest quality of care for over 20 years with unsurpassed experience, knowledge,...

  • Billing Coordinator

    2 weeks ago

    Vaughan, Canada Cricket Energy Holdings Inc Full time

    **ROLE**: **The Billing Coordinator is responsible for the timely and accurate processing of customer move in and move out activity. This position will ensure that an excellent standard of service and a high level of customer satisfaction is maintained. The Billing Coordinator ensures all goals, objectives, and agreed upon levels of service are met in order...

  • Billing Coordinator

    2 weeks ago

    Vaughan, Canada Provident Energy Management Inc. Full time

    **ROLE**: **The Billing Coordinator is responsible for the timely and accurate processing of customer move in and move out activity. This position will ensure that an excellent standard of service and a high level of customer satisfaction is maintained. The Billing Coordinator ensures all goals, objectives, and agreed upon levels of service are met in order...

  • Construction - Safety Coordinator

    4 weeks ago

    Vaughan, Canada Northland Properties - Construction & Design Full time

    Nikita Construction is seeking a Construction Health and Safety Coordinator for its new projects with Sandman Hotel Groups in Vaughan/ON. The Construction Health and Safety Coordinator will provide support to the National Health and Safety Manager by actively participating in the planning, organizing, and implementation of diverse health and safety...

  • 4200 - Highrise Construction Ii - Site Coordinator

    36 minutes ago

    Vaughan, Canada SmartCentres Full time

    **Job Title**: Site Coordinator - Highrise **Reports To**: Site Superintendent **Department**: Construction II Position Summary The Site Coordinator will work closely with the Superintendent and Project Manager to efficiently manage day-to day projects and assist with field coordination. This position will be accountable for; updating drawings, documenting...

  • Construction Coordinator

    3 weeks ago

    Vaughan, Canada Infrastructure Coatings Corp. Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting Construction Coordinator **Duties**: - Coordinate and oversee construction projects from start to finish - Utilize laser level to maintain proper slopes for drains - Develop and maintain project schedules - Monitor project progress and ensure adherence to...

  • Billing Clerk

    3 weeks ago

    Vaughan, Canada Proactive Supply Chain Group Full time

    **PURPOSE**: **MAJOR ACCOUNTABILITIES**: - Responding immediately to customer questions and complaints and notifying them of any delays in the delivery schedule. - Entering, updating, and processing customer orders on various interfaces. - Accurately enter data and create various reports for internal / external use. - Scheduling pickup and delivery...

  • Billing Clerk

    5 days ago

    Vaughan, Ontario, Canada Proactive Supply Chain Group Full time

    PURPOSE:MAJOR ACCOUNTABILITIES: Responding immediately to customer questions and complaints and notifying them of any delays in the delivery schedule. Entering, updating, and processing customer orders on various interfaces. Accurately enter data and create various reports for internal / external use. Scheduling pickup and delivery appointments for drivers....

  • Construction Project Coordinator

    2 days ago

    Vaughan, Canada XANA Group Full time

    Company Description XANA Group is a construction company located in Vaughan, ON. Since our inception in 2010, we have delivered successful projects and have a diverse team with over 250 years of relevant, professional experience. We specialize in hospitality projects, having renovated over 40 hotels with 7,500 rooms, as well as over 200 residential...

  • Construction Project Coordinator

    2 days ago

    Vaughan, Canada XANA Group Full time

    Company Description XANA Group is a construction company located in Vaughan, ON. Since our inception in 2010, we have delivered successful projects and have a diverse team with over 250 years of relevant, professional experience. We specialize in hospitality projects, having renovated over 40 hotels with 7,500 rooms, as well as over 200 residential...