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Payroll and Benefits Coordinator

3 months ago

Northwestern Ontario, Canada Tbaytel Full time

Payroll and Benefits Coordinator

Company Biography

Tbaytel is a leading regional provider of telecommunications products and services. We are a dynamic, growth-oriented company committed to investing in the people and organizations that help build strong and healthy communities throughout the entire region we serve. Tbaytel offers comprehensive benefits, performance and recognition programs, educational training, work-life balance and career growth opportunities.

Position Summary

Under the direction of the Supervisor – Payroll, the Payroll & Benefits Coordinator participates in the payroll production process and supports other related payroll and benefits activities.

Major Responsibilities

  1. Assumes the duties of all payroll functions for vacation relief and/or as required; ensures up to date knowledge with all payroll functions.
  2. Reviews employee Vista payroll entries for completeness and accuracy.
  3. Reconciles payments to G/L & submits payments to Finance.
  4. Assumes the primary role for processing the pension plan by completing and submitting all forms to OMERS including enrolments, waivers, terminations, and leaves. Reconciles year-end.
  5. Provides guidance and information to retiring employees, regarding leave calculations and benefits.
  6. Processes personnel changes in payroll system such as increments, reclassification, and promotions; ensures accuracy of documents prior to filing in employee personnel files.
  7. Participates in onboarding orientations and provides Vista training.
  8. Maintains employee benefits, including registration, terminations, and employee status and rate changes; reconciles monthly payments.
  9. Is the primary contact for all employee benefit inquiries and manages discrepancies with the insurance carrier.
  10. Maintains part-time hour reports. Regularly communicates results to appropriate managers.
  11. Maintains seniority and employee progression lists.
  12. Creates reports, including Crystal reports requested by divisions and/or directed by Supervisor Payroll.
  13. Answers general inquiries from management or employees concerning leave balances, attendance, and payroll.
  14. Knowledgeable of the provisions of employment policies, procedures and processes, and collective agreements.
  15. Provides quarterly and annual attendance reports to people leaders, as well as on an ad-hoc basis.
  16. Maintains an up-to-date knowledge of and complies with all legislation and Tbaytel policies relevant to the position and the duties performed.
  17. Provides support to Human Resources Team as required.
  18. Performs other duties as assigned.

Minimum Qualifications

  1. Degree or diploma in Business Administration, Finance or related field.
  2. Two years of experience performing all payroll activities, including experience with payroll and HRIS systems.
  3. Excellent problem-solving skills with keen attention to detail and strong time-management and multitasking skills.
  4. Demonstrated accuracy with data entry.
  5. Strong interpersonal skills with a demonstrated ability to function as an effective team member.
  6. Professional and courteous verbal and written communication skills with the ability to deal effectively with customers.
  7. Proficiency in the use of various computer software programs, such as email, MS Office (Excel, Word, PowerPoint) and Google Drive (Sheets, Docs, Slides) with the ability to learn new software as required.

Preferred Qualifications

  1. Experience with the VISTA payroll system.
  2. Payroll Compliance Practitioner (PCP) certification.

Conditions of Employment

  1. Must successfully undergo a satisfactory criminal records check.

Closing Statement

Tbaytel strives to provide a safe environment for its customers, employees and assets. To support this goal, Tbaytel requires that all individuals acting in their capacity as employees, students, and contractors for Tbaytel undergo a Criminal Records Check (CRC). Tbaytel will review the CRC to determine if the offence(s) are relative to the bona fide job requirements. Criminal Records Checks will be conducted in a discreet and confidential manner, in the interest of Tbaytel and for public safety of the community served by Tbaytel.

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