Administrative Assistant

5 days ago


Golden Horseshoe, Canada Peak Associates Limited Full time

Our client is a leading Real Estate Developer located in North York, and is seeking an enthusiastic and highly organized Administrative Assistant.

Please note that this role works full-time onsite in the office.

Responsibilities:

The specific duties and responsibilities for this position include but are not limited to the following:

  • Meeting Management for department – including booking meetings, managing calendars, setting up for meetings, ordering any catering for meeting or internal events;
  • Assisting team with monitoring dedicated email inbox including digitally filing emails, attachments, and invoices
  • Drafting memos for investor distributions;
  • Drafting letter of directions for various banking tasks;
  • Working collaboratively with Accounting team to scan cheques and attach to corresponding invoices digitally;
  • Digitally filing invoices/cheques once approved;
  • Filing – creating files and labels, adding files onto the shared drive, maintaining and organizing filing systems;
  • Couriers - preparing packages, envelopes, labels for couriers, maps and site plans for department;
  • Ordering department supplies, business cards, envelopes, and letterhead;
  • Creating contact cards;
  • Placing lunch, catering and coffee orders as needed;
  • Arrange holiday baskets and cards to be sent; track and send thank you letters for incoming gifts and cards;
  • Assist with event coordination as needed;
  • Managing IT issues for the Department;
  • Other tasks as requested

Desired Qualifications & Skills:

  • Previous experience in an office environment; preferably in a Finance/Accounting related department or team
  • Post-secondary education (degree related to Business and/or Finance would be an asset)
  • Excellent organizational skills with the ability to multi-task and prioritize work;
  • Ability to learn new roles and complete tasks with accuracy;
  • A “can do” attitude and willingness to step in and help whenever needed;
  • Self-starter who has experience working without constant supervision;
  • Customer service experience will be an asset in this role;
  • Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
  • Proficient in Excel, MS Word and PowerPoint.
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Peak Associates Limited in North York, ON

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