Executive Assistant

3 days ago

Golden Horseshoe, Canada Beedie Full time

At Beedie, we foster talent, encourage innovation, and reward success.

We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Since 1954, Beedie has combined innovation and craftsmanship to bring new possibilities to life. Today, we are one of Canada’s largest industrial and residential developers, having completed more than 35 million square feet of new development across BC, Alberta, southern Ontario, and Las Vegas, Nevada. With multiple industrial projects currently under construction and 9 projects totaling over 1.5M SF currently in development across the GTA, Beedie is looking for talented individuals to join our growing Ontario team as we continue to be built for good.

Position Overview

As an Executive Assistant and Office Administrator, you’ll play a vital role in support our Executive Vice President, Eastern Canada as well as ensuring the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, detail-oriented, and proactive professional capable of managing multiple tasks efficiently in a fast-paced setting. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and a readiness to handle the needs of the office and its staff.

Primary responsibilities include calendar management, ownership of office maintenance, process improvement, cultivating vendor/colleague relationships, and providing exceptional client service to ensure the office is well managed on all fronts. You are incredibly pro-active, not afraid to ‘roll-up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.

Key Responsibilities
  • Executive Assistant
  • Manage the day-to-day schedule of the Executive Vice President, Eastern Canada and provide full support to planning and managing relationships
  • Track all critical dates for business and personal events
  • File management and organization in Teams, SharePoint, and Outlook
  • Plan and manage weekly team meetings including advance preparation of agendas
  • Prepare Executive Vice President for internal meetings, customer meetings, events and vendor/partner meetings
  • Facilitate ad-hoc projects as needed
  • Office Administration
  • Collaborating with head office to maintain processes in optimizing office operations – including standardizing office protocols (where feasible)
  • Coordinate incoming and outgoing parcel deliveries
  • Coordinate office activities and events
  • Assist with researching and maintaining vendor relationships to support office efficiencies and initiatives
  • Provide front desk coverage
  • Inventory management and assist with ordering of office supplies and kitchen needs
  • Servicing of coffee/ice machines, office equipment, etc., liaising with appropriate vendors or individuals where support is needed
  • Management of employee parking program
  • Oversee the maintenance of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
  • Set up or clean-up of workstations/offices for new or departing employees
  • Provide office tours to new hires
  • Manage vendor relationships with property management cleaners, plant maintenance, dry cleaners, iron mountain and personal trainer contractors as to added tasks, concerns etc.
  • Assist with assessing and implement in-office services that yield the following outcomes: convenience, wellness support, alignment with culture
  • Support with coordinating employee training and development initiatives
  • Errands as required
  • Facilitate ad-hoc projects as assigned
  • Travel Administration
  • Assist with tracking of travel bookings for Toronto team members
  • Track and update travel logistics as needed on Outlook
Desired Skills and Experience
  • 5+ years’ experience in an office management or administrative role
  • Strong interpersonal skills and the ability to contribute effectively within a team environment
  • Ability to work efficiently and without constant supervision
  • Ability to multi-task and meet multiple objectives in short time periods
  • Strong computer literacy including effective working skills of Microsoft Office Suite (Word, Excel and PowerPoint) Microsoft Teams, Microsoft Dynamics CRM, Outlook, and SharePoint.
  • Exceptional time management and organizational skills
  • Attention to detail
  • Excellent communication skills (oral and written)
  • Ability to identify, assess and solve problems/issues independently and proactively
  • Strong sense of integrity, professionalism and loyalty
  • Sense of humor
  • Proactive, positive, and outgoing
  • Flexible and comfortable with ambiguity
  • Confidentiality and discretion on sensitive information
  • Experience working in a very fast-paced environment

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

#J-18808-Ljbffr

  • Executive Assistant

    2 weeks ago

    Golden Horseshoe, Canada Beedie Full time

    As an **Executive Assistant and Office Administrator**, you'll play a crucial role in supporting our Executive Vice President for Eastern Canada and ensuring smooth operations at the Ontario office. This diverse position needs a highly organized, detail-oriented, and proactive professional who can efficiently handle multiple tasks in a fast-paced...

  • Executive Assistant

    5 days ago

    Golden Horseshoe, Canada Black & McDonald Limited Full time

    ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Southern Ontario Region is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Executive Assistant is located in Scarborough, Ontario, and reports directly to the Vice President (VP). Duties and...

  • Executive Assistant

    3 days ago

    Golden Horseshoe, Canada Black & McDonald Limited Full time

    ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Southern Ontario Region is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Executive Assistant is located in Scarborough, Ontario, and reports directly to the Vice President (VP). Duties and...

  • Senior Executive Assistant

    1 week ago

    Golden Horseshoe, Canada TDS Personnel Full time

    Our client located in North York requires an Executive Assistant to join their team, supporting the CEO. The Senior Executive Assistant to the CEO is responsible for providing high-level administrative support to the Chief Executive Officer (CEO) of the company. The ideal candidate must be a self-starter, have excellent organizational skills, and be able to...

  • Senior Executive Assistant

    1 week ago

    Golden Horseshoe, Canada TDS Personnel Full time

    Our client located in North York requires an Executive Assistant to join their team, supporting the CEO. The Senior Executive Assistant to the CEO is responsible for providing high-level administrative support to the Chief Executive Officer (CEO) of the company. The ideal candidate must be a self-starter, have excellent organizational skills, and be able to...

  • Executive Assistant

    3 days ago

    Golden Horseshoe, Canada AIP Connect Full time

    *Our client is a non profit organization focused on supporting families and children achieve mental wellness. **This position is hybrid, 3-4 days per week in office, located in Etobicoke. About the Organization Our client is a leading mental health centre dedicated to providing support services for children and families, delivering evidence-based...

  • Executive Assistant

    5 days ago

    Golden Horseshoe, Canada AIP Connect Full time

    *Our client is a non profit organization focused on supporting families and children achieve mental wellness. **This position is hybrid, 3-4 days per week in office, located in Etobicoke. About the Organization Our client is a leading mental health centre dedicated to providing support services for children and families, delivering evidence-based...

  • Executive Assistant

    6 days ago

    Golden Horseshoe, Canada Mattr Full time

    Reporting to the group president of connections technologies, the executive assistant provides executive support in a one-on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the president. The executive assistant also serves as a...

  • Executive Assistant

    3 days ago

    Golden Horseshoe, Canada Mattr Full time

    Reporting to the group president of connections technologies, the executive assistant provides executive support in a one-on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the president. The executive assistant also serves as a...

  • Executive Assistant

    3 days ago

    Golden Horseshoe, Canada Beedie Full time

    As an Executive Assistant and Office Administrator, you’ll play a vital role in support our Executive Vice President, Eastern Canada as well as ensuring the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, detail-oriented, and proactive professional capable of managing multiple tasks efficiently in a fast-paced...

  • Executive Assistant

    3 days ago

    Golden Horseshoe, Canada Beedie Full time

    As an Executive Assistant and Office Administrator, you’ll play a vital role in support our Executive Vice President, Eastern Canada as well as ensuring the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, detail-oriented, and proactive professional capable of managing multiple tasks efficiently in a fast-paced...

  • Executive Assistant/Admin Assistant

    3 days ago

    Golden Horseshoe, Canada The Toronto-Dominion Bank (Canada) Full time

    Executive Assistant/Admin Assistant (Future Opportunities) page is loaded Executive Assistant/Admin Assistant (Future Opportunities) Apply remote type Hybrid locations Toronto, Ontario time type Full time posted on Posted 2 Days Ago job requisition id R_1341298 Work Location:Toronto, Ontario, CanadaHours:37.5Line...

  • Executive Assistant/Admin Assistant

    5 days ago

    Golden Horseshoe, Canada The Toronto-Dominion Bank (Canada) Full time

    Executive Assistant/Admin Assistant (Future Opportunities) page is loaded Executive Assistant/Admin Assistant (Future Opportunities) Apply remote type Hybrid locations Toronto, Ontario time type Full time posted on Posted 2 Days Ago job requisition id R_1341298 Work Location:Toronto, Ontario, CanadaHours:37.5Line...

  • Executive Assistant I

    3 days ago

    Golden Horseshoe, Canada The Toronto-Dominion Bank (Canada) Full time

    We’re committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role. Job Description:This role will provide administrative support to the SVP, Corporate Development, Enterprise...

  • Executive Assistant I

    3 days ago

    Golden Horseshoe, Canada The Toronto-Dominion Bank (Canada) Full time

    We’re committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role. Job Description:This role will provide administrative support to the SVP, Corporate Development, Enterprise...

  • Senior Executive Assistant

    1 week ago

    Golden Horseshoe, Canada TDS Personnel Full time

    Our client located in North York requires an Executive Assistant to join their team, supporting the CEO. The Senior Executive Assistant to the CEO is responsible for providing high-level administrative support to the Chief Executive Officer (CEO) of the company. The ideal candidate must be a self-starter, have excellent organizational skills, and be able to...

  • Senior Executive Assistant

    1 week ago

    Golden Horseshoe, Canada TDS Personnel Full time

    Our client located in North York requires an Executive Assistant to join their team, supporting the CEO. The Senior Executive Assistant to the CEO is responsible for providing high-level administrative support to the Chief Executive Officer (CEO) of the company. The ideal candidate must be a self-starter, have excellent organizational skills, and be able to...

  • Assistant Logistics Executive

    5 days ago

    Golden Horseshoe, Canada Target Recruitment Pte Ltd Full time

    Target Recruitmenta member of WMS Group (15C7744)Assistant Logistics Executive (6 months contract / Harbourfront) - (RL) Location Harbourfront $3,000 to $3,600 Work Week Monday to Friday (9.00 am to 6.00 pm) Min. Qualification NITEC Experience 1 year Job Description/ Requirement ResponsibilitiesReporting to the Logistics Assistant Manager. Be...

  • Assistant Logistics Executive

    3 days ago

    Golden Horseshoe, Canada Target Recruitment Pte Ltd Full time

    Target Recruitmenta member of WMS Group (15C7744)Assistant Logistics Executive (6 months contract / Harbourfront) - (RL) Location Harbourfront $3,000 to $3,600 Work Week Monday to Friday (9.00 am to 6.00 pm) Min. Qualification NITEC Experience 1 year Job Description/ Requirement ResponsibilitiesReporting to the Logistics Assistant Manager. Be...

  • Executive Assistant to Chief Operations Officer

    2 weeks ago

    Golden Horseshoe, Canada EightSix Network Inc Full time

    Executive Assistant to Chief Operations Officer Part Time / Full Time Executive Assistant to Chief Operations OfficerPOSITION: Executive Assistant to Chief Operating OfficerDEPARTMENT: FinanceREPORTS TO: Chief Operating Officer (COO)SALARY: Commensurate with qualificationsAPPLICATION DEADLINE: May 31, 2024LOCATION: 100 Sheppard Ave, E., North YorkCOMPANY...