Accounts Receivable Coordinator

2 months ago

Edmonton, Canada Rise People Full time

First Aid and CPR saves lives. As Canada’s standard for excellence in first aid and CPR services, St. John Ambulance plays an integral role in our society. Building on a 900-year tradition, St. John Ambulance offers innovative programs and products ensuring Canadians receive the best quality first aid instruction and caring community service volunteer first responders.

St. John Council for Alberta was established in 1897 and became a registered Charitable Organization in 1996 operating as St. John Ambulance Alberta. St. John Alberta has 7 Training & Community Service Centres across Alberta with 50 employees, 600 volunteers who provide 28,000 hours of community services and 700 instructors who train 100,000 Albertans each year.

Job Summary

The Accounts Receivable Coordinator, under the direction of the Manager of Finance, will primarily be responsible to provide general counsel, advice, and guidance on business and financial matters as required. The Accounts Receivable Coordinator is accountable for the timely and accurate recording of all credit transactions, customer payments, accounts reconciliations and audit preparation in accordance with approved budgets, provincial regulations and all administrative instructions produced by the Provincial Head Office. The Accounts Receivable Coordinator must possess a degree or diploma in business, finance, accounting, or a related field and three years of experience in the financial industry.

Teamwork - Works cooperatively and effectively with others to reach a common goal. Participates actively in group activities fostering a team environment.

Strategic Thinking - Analyzes and interprets the strategic direction of the organization. Has a clear and firm understanding of the vision, mission, values, and objectives of the workplace and uses that information to develop responsibilities, tasks, goals, and initiatives that align with long-term plans and growth.

Problem Solving - Able to break down a situation into smaller pieces to identify key issues and figure out cause and effect relationships in order to solve. Use logic and analytical methods to come to realistic solution.

Ownership - Takes pride in the work that is accomplished, and understands the function of tasks within the larger picture of the organization. Ensures deadlines are met and work is completed properly.

Innovative - Able to think outside of the box in order to develop creative and new solutions or products that meet current and future needs.

Economical - Ensures work is completed in a way that is conscientious of company resources.

Decision Making - Makes concrete, well-informed and thought-out decisions that support the overall organization. Has the ability to make quick, effective decisions even when data and details are limited.

Cultural Sensitivity - Promotes an inclusive environment exemplified by understanding all cultural groups.

Adaptability - Adapts and responds to changing conditions, priorities, technologies, and requirements.

Attention to Detail - Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.

Communication - Expresses and transmits information with consistency and clarity.

Cooperation - Works with others to prevent conflict and share resources to encourage symbiotic relationships within the organization.

Organization - Able to create or maintain processes to ensure all relevant information or tools are easily accessible.

Professionalism - Demonstrates professional standards of conduct when governing interactions between individuals in a business environment.

Time Management - Balances a myriad of tasks; prioritizes duties as needed.

Job Duties

Perform basic bookkeeping functions

Ensures all receivables are valid debts owing to St John Ambulance Alberta Council, properly authorized, invoices are correct, monthly statements are mailed, collections documents is prepared and properly filed, and investigates all inquiries surrounding receivables.

Authorization of customer credit utilizing proper policies designed to ensure collection of all amounts owing to St John Ambulance.

Complete a monthly collections report to detail collection efforts, maintain customer contact information and justify any bad debt expenses incurred.

Provide general counsel, advice, and guidance on business and financial matters as required

Maintain an accurate and complete trail of supporting documentation for all activities

Advise on the content and accuracy of financial reporting

Ensure that all month-end financial duties and resulting financial reporting is completed in a timely and accurate manner

Review and update credit files

Organize filing of all appropriate documents

Prepare monthly submissions for accounting and monthly remittances

Maintain a professional appearance, demeanour, and attitude at all times

Job Requirements

Strong knowledge of accounting procedures involving procurement, travel, and budget management

Proficiency in Microsoft Office programs (including Word, Excel, and PowerPoint)

Meticulous records maintenance skills

High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment

Ability to take constructive criticism

Ability to respond quickly in a dynamic and changing environment

Ability to effectively communicate both verbally and in writing

Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times

Ability to adapt to new technology

Degree or diploma in business, finance, accounting, or a related field

Three years of experience in the financial industry

Ability to analyze and present numerical data in tables, spreadsheets, and forms

Knowledge of accepted accounting rules, practices, tax laws, and reporting requirements

Basic knowledge of accounting systems, budgets, and internal controls

Meticulous with numbers

Demonstrated time management skills

Ability to prioritize and manage conflicting demands

High level of integrity and excellent work ethic

Ability to work individually as well as part of a team

Work Conditions

Working in a busy office environment with frequent interruptions

Interaction with employees, management, and the public at large

Interaction with others under varying circumstances-including situations of a highly sensitive nature

Attendance and participation in training

Extended periods of sitting

Operation of desktop computer and peripherals

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