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Payroll & Benefits Coordinator

3 months ago

Edmonton, Canada Norseman Protective Solutions Full time

Summary

The Pay & Benefits Coordinator will be accountable for overseeing, managing, and administering payroll and benefits for 300-500 non-unionized employees for Norseman Group, Norseman Structures, Norseman Inc., and Breathe Outdoors located in BC, AB, SK, ON. This includes programs such as group life, health, dental and disability insurances, pension plans, vacation, leaves, and employee assistance.

Competencies

  • Customer Focus
  • Communication (written and verbal)
  • Organization
  • Attention to Detail
  • Time Management
  • Problem Solving
  • Decision Making and Judgement
  • Accountability & Dependability
  • Team Work
  • Ethics and Integrity
  • Mathematical Reasoning
  • Energy & Stress Tolerance
  • Critical Thinking

Job Duties

Pay and Benefits

  • Serves as a corporate resource to the divisional offices for Payroll and Benefit related matters
  • Identifies legal requirements and government reporting regulations affecting payroll and benefits, ensures policies, procedures, and reporting are in compliance
  • Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed
  • Collaborates with accounting staff to ensure the accuracy of payroll and employee benefit postings to the general ledger
  • Creates and maintains all coding and updates GLs for finance
  • Participates in upcoming payroll conversion project

Payroll Administration

  • Ensures payroll is processed on time and accurately
  • Manages and administers all activities necessary to process hourly and salaried payrolls and ensures all legislative requirements are met
  • Verifies timesheets and calculates overtime and vacation pay
  • Calculates and prepares monthly sales commissions report
  • Corresponds with payroll related government agencies and vendors (ie – CRA, WCB)
  • Creates and posts all pay related journal entries
  • Processes new hires, employee changes, and terminations including Web ROE’s
  • Reconciles and enters payroll data for finance department
  • Prepares, reconciles and submits/files timely government reports (source deduction remittances, T4s, WCB)
  • Reviews/audits bi-weekly hourly and salaried payroll reports to ensure accuracy
  • Prepares ad hoc payroll reporting to management upon request
  • Maintains information on taxable benefits and ensures proper adjustments are processed at year end
  • Reconciles payroll in Floqast and AX, ERP, B1 systems GL accounts on a monthly basis, and PD7A’s on a quarterly basis
  • Investigates and corrects GL account discrepancies
  • Submits audit information and backup to the Controller for year-end processing

Benefits Administration

  • Administers the company’s group benefits program and oversees disability management program
  • Responds to queries regarding benefit enrollment, eligibility, claims, policies, procedures, and programs related to benefits
  • Oversees the payroll and benefit related record keeping requirements

Requirements

  • Post-secondary education in Payroll and Benefits (PCP designation or working toward one is an asset)
  • 5-8+ years’ experience in Payroll and Benefits
  • Solid knowledge of Accounting, payroll taxes, employee benefits
  • Excellent customer service skills
  • Critical thinking skills
  • Intermediate to advanced knowledge of MS Word, Excel, and Outlook
  • Experience with ERP operating systems and Crystal reports is an asset
  • Flexibility and ability to multi-task effectively
  • Attention to detail and a high degree of accuracy
  • Able to work well under pressure and meet tight deadlines
  • Experience with ADP is an asset
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