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Office Manager

3 months ago

Vaughan, Canada Stage Windows & Doors Full time
Office Administration Responsibilities:
  • Look over Reception duties, including answering phone calls, greeting visitors, and managing mail
  • Coordinate and oversee administrative tasks, such as filing, record keeping, and data entry
  • Maintain and keep record of office supplies inventory and place orders as needed
  • Ensure vehicles are parked at the right spots
  • Communicate effectively with internal staff as well as external clients or vendors
  • Support Order desk to Arrange lunch/supplies for customer's visits
  • Responsible for office communication & correspondence
  • Other duties as assigned
Assistant to president/CEO responsibilities:
  • Managing the president/CEO’s schedule and correspondence for internal & external engagements
  • Facilitating action items
  • Coordinate meetings, appointments, and travel arrangements for employees when required
  • Assistance with logistic arrangements for special projects/events
  • Prepare and maintain documentation, records in the system, and presentations if any
  • Other duties as assigned
Education & Experience:
  • College Bachelor’s degree/Diploma/any relevant qualification
  • 2+ years of progressive experience in the reception/administrative field
  • Exceptional oral and written communication skills to communicate effectively with all levels within the organization and with external stakeholders
  • Strong writing skills for creating reports, correspondence, contracts, bids, and other documentation.
  • Strong MS Office skills
  • Team player able to contribute to project execution in a flexible and dynamic environment with competing priorities
  • Working experience in a manufacturing or production industry is preferred.
We thank all interested candidates for applying.
Successful candidates will be contacted to participate in the interview process.
Stage Windows & Doors is an equal-opportunity employer that is committed to inclusion and diversity.
We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation. #J-18808-Ljbffr