Office Coordinator

3 weeks ago

Guelph, Canada AdFarm Full time

AdFarm, a 35+-year-old agri-marketing business whosePURPOSEisto be a catalyst for the evolution of agriculture. To help agriculture move forward, we are reinforcing the importance of service in how we work and behave—toward our clients, suppliers, connections, and of course, our fellow AdFarmers.

We all work together to bridge the gap between producer and consumer.We specialize in Strategic Planning, Creative Services, Public Relations, Media Planning, Marketing Science, Content Creation and Research.

Our clients all share a central focus in agriculture and food but range from multi-national corporations to start-ups in seed, crop protection and fertility, agtech, animal health, equipment and more. If you have experience working with this type of client—or want that experience—this role will be a great fit.

You will love it here if you follow theseGUIDEPOSTS:

Are you being agile?Responding quickly to changes—from the client and in the marketing world. Making actionable decisions. Doing whatever it takes to get it done well—on time and on budget. Developing and following processes that allow for even greater effectiveness.

Are you being smart?Right from the start. Knowing when to ask, when to act and when to use all of your resources to solve a problem. Investing in yourself to keep up with the ever-evolving world of our clients—and our communications industry.

Are you being helpful?Pitching in when it counts and doing whatever it takes to do an amazing job for your clients. Having direct and difficult conversations when necessary. Setting clear expectations for you, your supervisor and your team.

As the Guelph Office Coordinator you will be responsible for providing administrative and office support to the AdFarm team. This person is dedicated to the smooth operations of the overall office needs.

You’ll have success here if you value clear processes and feel qualified to do the following things:

  • Maintain and manage a welcoming and aesthetically pleasing atmosphere within the Guelph office
  • Being the Office “arranger” and “go to” for all things, including supplies, catering, meeting setup, internal events, stocking, onboarding, organizing, clean up and building needs
  • VP support for expenses and time entry when needed
  • Extending AdFarm hospitality to all visitors, guests and clients
  • Managing the day to day office kitchen and supply needs
  • Providing administrative and project support, to the VP and Guelph team
  • Managing Internal events and/or office meetings including; IT requirements and set up, catering, scheduling, boardroom prep and clean up.
  • Assisting the IT team with server requirements and local maintenance
  • Assisting HR with new hire preparations and office set up, hire documents and scanning and sending confidential and sometimes sensitive information to the HR lead.
  • Providing client experience when in the office (refreshments, AV requirements)
  • Liaising between building operators and staff, managing keycards, parking and building needs
  • Coordinating all mail duties, and distributing all incoming mail
  • Complete understanding of the operation of all office equipment including telephones, video conferencing, printers, photocopier and fax machine
  • Keep track of employee long service awards/send out information for those
  • Keep phone list updated
  • Birthday gifts for Guelph employee birthdays
  • Sending out onboarding packages to new hires/lunch gift cards when applicable

We train our team to help them succeed, and everyone on our team helps with our success. In this role, you’ll need to come to the table with the following skills and qualifications:

  • High school diploma or GED equivalent required
  • Associate degree in office administration, management or related field preferred
  • 2+ years working in office admin or customer service
  • Computer literate and proficient using Microsoft Suite
  • Organized and detail-oriented
  • Goes above and beyond
  • Outstanding communicator both verbally and written

We offer all employees 3% RRSP contributions on an annual basis, benefits with a Health Spending Account, Health and Cell Phone Reimbursements, and we can offer a hybrid working environment with a wonderful group of top talent individuals.

Our culture is paramount at AdFarm, so we hire according to values, mutual respect and ability to work collaboratively in a high-performing team.

#J-18808-Ljbffr

  • Office Coordinator

    4 weeks ago

    Guelph, Canada Ontario One Call Full time

    **Office Coordinator**: Build your future at Ontario One Call! **Company Overview**: Ontario One Call acts as the communications link between buried infrastructure owners (our members) and individuals who are planning to dig in the province of Ontario. In 2012, the Ontario Underground Infrastructure Notification System Act was passed, which stipulates that...

  • Office Coordinator

    4 weeks ago

    Guelph, Canada Connected Vehicles Full time

    **Summary**: As an Office Coordinator, you will be responsible for providing administrative support to the Connected Vehicles team. You will be responsible for ensuring the accuracy in the day-to-day tasks as well as daily reports. As a key member of the CV Team, you will be supporting our shared goal of creating meaningful value for our people. What we...

  • Financial Coordinator

    7 days ago

    Guelph, Canada Service de transport de Wellington-Dufferin Student Transportation Services Full time

    Temporary - Finance Coordinator (35 hours per week - 18 month position - Temporary) STWDSTS is a consortium of five school Boards, Conseil scolaire du district catholique Centre-Sud, Conseil scolaire de district du Centre Sud-Ouest, Dufferin-Peel Catholic District School Board, Upper Grand District School Board and Wellington Catholic District School Board...

  • Project Coordinator

    7 days ago

    Guelph, Canada Reids Heritage Properties Full time

    **Position Description** **Position Title**:Project Coordinator **Reports To**:Project Manager, Reid’s Heritage Properties **RHP Introduction** At Reid’s Heritage Properties (RHP), we believe that great investments arise from the deep-seated values shared by our team, our partners, and our stakeholders. As a purpose-built rental developer with...

  • Project Coordinator

    4 weeks ago

    Guelph, Canada Atlas Copco Airpower N.V. Full time

    Company name: CPC Pumps International Inc Date of Posting: June 2, 2023 Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.Join us on our journey for a better...

  • Project Coordinator

    3 weeks ago

    Guelph, Canada Atlas Copco Airpower N.V. Full time

    Company name: CPC Pumps International Inc Date of Posting: June 2, 2023 Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.Join us on our journey for a better...

  • Project Coordinator

    3 weeks ago

    Guelph, Canada Atlas Copco Airpower N.V. Full time

    Company name: CPC Pumps International Inc Date of Posting: June 2, 2023 Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.Join us on our journey for a better...

  • Clinic Coordinator

    7 days ago

    Guelph, Canada Guelph CHC Full time

    PROGRAM AREA: Primary Health EMPLOYMENT STATUS: Full Time Regular, Ongoing HOURS/WEEK: 35 hours per week Our Vision A community without barriers to health and wellbeing Our Mission We reduce health inequities by providing inter-professional primary health services and community programs, focused on our priority populations, in collaboration with...

  • Export Document Coordinator

    5 days ago

    Guelph, Canada Parrish & Heimbecker, Limited Full time

    **Export Document Coordinator** **Guelph, ON** Join our team that shares your Passion & Heart for Canadian agriculture! Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as a**n Export Document Coordinator **based on-site at our Guelph, Ontario head office. **Work and grow with a family-owned...

  • General Office Clerk

    1 week ago

    Guelph, Canada NARTECH METAL PRODUCTS LTD Full time

    **Job Opportunity - NMP General Office Clerk** **Job Summary** Prepare reports/ charts / information as required to support various managers. Input and review all Production Charts (P-Charts) for completeness & correctness. Various administration functions regarding departmental meetings, office coordination and record keeping. **Job...

  • General Office Clerk

    3 days ago

    Guelph, Canada NARTECH METAL PRODUCTS LTD Full time

    **Job Opportunity - NMP General Office Clerk** **Job Summary** Prepare reports/ charts / information as required to support various managers. Input and review all Production Charts (P-Charts) for completeness & correctness. Various administration functions regarding departmental meetings, office coordination and record keeping. **Job...

  • Admissions Coordinator

    3 days ago

    Guelph, Canada Stonehenge Therapeutic Community Full time

    Stonehenge Therapeutic Community is a client centered not-for-profit in the Guelph area, providing specialized support services for clients with addictions challenges. - "We believe that every individual has the capacity to grow and contribute to society"._ * About the Role: * The Admissions Coordinator works collaboratively with the Admissions team to...

  • Logistics Coordinator

    4 weeks ago

    Guelph, Canada Pival Full time

    **Position Location**: Guelph, Ontario, Canada **Division**: Operations **# of Applicants**: 1 **Schedule**: Permanent **Shifts**: Day **Insert start and finish time for shift AM/PM**: 2:30 PM 10:30 PM **Days**: Monday,Tuesday,Wednesday,Thursday,Friday **Pival International Inc. is a global logistics and supply chain management company with a...

  • Lessons Coordinator

    4 weeks ago

    Guelph, Canada Long & McQuade Limited Full time

    Location3060 Davidson Court, Unit #1Burlington, ONJob DescriptionYou will be responsible for managing and administering all aspects of the Music Lesson Centre. Working with the Director of Music Education, you will ensure consistent application of the Lesson Centre Policies and Procedures.• Interview, select and provide orientation for suitable teachers•...

  • Lessons Coordinator

    3 weeks ago

    Guelph, Canada Long & McQuade Limited Full time

    Location3060 Davidson Court, Unit #1Burlington, ONJob DescriptionYou will be responsible for managing and administering all aspects of the Music Lesson Centre. Working with the Director of Music Education, you will ensure consistent application of the Lesson Centre Policies and Procedures.• Interview, select and provide orientation for suitable teachers•...

  • Lessons Coordinator

    3 weeks ago

    Guelph, Canada Long & McQuade Limited Full time

    Location3060 Davidson Court, Unit #1Burlington, ONJob DescriptionYou will be responsible for managing and administering all aspects of the Music Lesson Centre. Working with the Director of Music Education, you will ensure consistent application of the Lesson Centre Policies and Procedures.• Interview, select and provide orientation for suitable teachers•...

  • Human Resources Coordinator

    7 days ago

    Guelph, Canada Geosyntec Consultants, Inc. Full time

    **Overview**: Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for an experienced Human Resources Coordinator in our Guelph, Ontario office who will work closely with senior HR staff to provide exceptional internal client service to our employees. The role plays an integral part in maintaining...

  • Community Relations Coordinator

    4 weeks ago

    Guelph, Canada Harcourt United Memorial Church Full time

    **Community Relations Coordinator...** **Will...manage and coordinate requests and bookings for rental space at Harcourt** **Memorial United Church** **Must have....strong organizational and time management skills; excellent computer** **skills & experience with Microsoft Office; have a friendly & accomodating** **approach to working with people; community...

  • Marketing Administrative Coordinator

    2 hours ago

    Guelph, Canada Skyline Group of Companies Full time

    We’re growing and looking for a passionate, driven, and energetic candidateto join our team for the position of Marketing Administrative Coordinator for our Asset Management teamlocated in our Head Office in Guelph, Ontario.Job DescriptionLooking for a chance to make your mark in a fast-paced, professional, and fun environment? In this role, with the...

  • Marketing Administrative Coordinator

    1 day ago

    Guelph, Canada The Skyline Group of Companies Full time

    We’re growing and looking for a passionate, driven, and energetic candidate to join our team for the position of Marketing Administrative Coordinator for our Asset Management team located in our Head Office in Guelph, Ontario.Job DescriptionLooking for a chance to make your mark in a fast-paced, professional, and fun environment? In this role, with the...