Administrative and Marketing Assistant

3 weeks ago


Surrey, Canada Progressive Intercultural Community Services Society Full time

Position: Administrative and Marketing Assistant

Project: Foreign Credential Recognition Loans Project (THE FCR)

Hours of Work: 35 hours per week

Wage: $ 23- $ 25

Location: PICS Head Office (Surrey, BC)

Job Summary: The Progressive Intercultural Community Services Society (PICS)’s Foreign Credential Recognition Loans Project (FCR) has been specifically designed to address particular barriers to employment faced by skilled newcomer professionals, by offering career and financial counseling and support services to achieve the following objectives:

  • Contribute to developing fair, transparent, consistent, and timely foreign credential assessment and recognition capacity.
  • Develop and strengthen Canada’s foreign credential assessment and recognition capacity.
  • Contribute to improving Labour market integration outcomes of internationally trained individuals in targeted occupations and sectors.

The Administrative and Financial Assistant will provide support to Program staff in the delivery of the project and assist participants in achieving their goals.

Duties and Responsibilities:

  • keeps track of the client’s repayment schedule;
  • monitors client payments, performance, and regular follow-up with clients to monitor their progress and provide further assistance as required;
  • liaising with our partners in this project;
  • networks with Vancity Credit Union in securing loans for clients;
  • follows up closely with clients who have difficulty with repayment and assists clients in developing a realistic repayment schedule if required;
  • type, edit, correct, and make changes to program documents for clients and update these in the client files;
  • make photocopies of handouts, forms, and client documents as needed;
  • maintains general office area and equipment;
  • maintains electronic filing systems, set up, maintain, and update files and related documents for the participants regularly;
  • compiles statistics and prepares project participation and follow-up reports;
  • makes follow-up telephone calls to confirm the participation of clients and the employment status of clients;
  • creates, updates, and maintains an inventory of flyers, brochures, posters, etc;
  • monitors and keeps inventory of supplies and materials - prepares supply orders for the program and obtain approval;
  • provides Internet and email orientation to clients to enable them to access job leads and apply online over the Internet;
  • designs and creates artwork for promotional materials and advertisements;
  • updates information on PICS website and social media to promote the project;
  • participates in program promotional activities conducted jointly by Program staff;
  • assists in tracking funding and budget allocations;
  • monitors and tracks the attendance of participants during the project;
  • prepares invoicing for remittance of THE FCR; and
  • performs other job-related duties as assigned from time to time.

Qualifications/Experience Requirement:

  • completion of a Bachelor’s Degree in Business/ Social Work and/or a related discipline and/or the equivalent of education, training, experience, and certification;
  • minimum 1 year of experience in providing admin support to a program designed for immigrants;
  • minimum 1 year of experience in employment services;
  • experience in conducting financial needs assessment;
  • experience working with internationally trained professionals; and
  • a certified Career Development Practitioner (CCDP) designation is desirable.

Job Skills and Abilities

  • fluent in English, second language preferred;
  • strong knowledge of local labor market information and methods to maintain a current understanding of local influences and regional trends;
  • strong ability to work with minimum supervision;
  • strong analytical skills coupled with a high degree of accuracy;
  • excellent verbal and written communication skills;
  • excellent interpersonal skills and the ability to communicate effectively with clients and the public including potential employers and other service providers;
  • competent to accomplish tasks with deadlines & handle stress and pressure;
  • willing to take initiative, action & results-oriented, flexible, and dedicated to quality work; and
  • proficient in the use of the Microsoft Office Suite and Social Media - Twitter, Facebook, LinkedIn, WhatsApp, website, etc.

Additional Information

  • a Class 5 driver’s license and a reliable vehicle would be an asset; and
  • Clean criminal Record Check (Vulnerable Sector).

How to Apply: Please submit a resume and cover letter stating salary expectations.

(PICS is an equal opportunity employer. We thank all who apply, but only applicants selected for an interview will be contacted. No phone calls please.)

Job Type: Full-time

Pay: $23.00-$25.00 per hour

Expected hours: 35 per week

Benefits:

  • Dental care
  • Extended health care

Schedule:

  • Day shift
  • Monday to Friday
  • Weekends as needed

Work Location: In person

#J-18808-Ljbffr

  • Surrey, Canada ACE POINT MARKETING INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office supplies and maintain inventory - Greet people and...


  • Surrey, Canada ACE POINT MARKETING INC Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryGreet people and direct them to contacts or...


  • Surrey, Canada ACE POINT MARKETING INC Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryGreet people and direct them to contacts or service areasSet up...

  • marketing assistant

    3 weeks ago


    Surrey, Canada Canpro Consulting Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksPerform administrative tasksPlan development projectsRespond to enquiries from members of the business community concerning development opportunitiesProvide advice on procedures and requirements for government approval of development proposalsConduct surveys...

  • marketing assistant

    2 weeks ago


    Surrey, Canada Canpro Consulting Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksPerform administrative tasksPlan development projectsRespond to enquiries from members of the business community concerning development opportunitiesProvide advice on procedures and requirements for government approval of development proposalsConduct surveys and analyze data...


  • Surrey, Canada Rajni Sharma Financial Services Full time

    Role Summary We are looking for an enthusiastic Licensed Administrative Assistant to join our team at Rajni Sharma Financial Services Ltd. Reporting directly to the Advisor, the Assistant will coordinate and deliver exceptional administrative support to the Advisor. A valued member of the team, the Assistant manages scheduling to maximize sales...


  • Surrey, Canada Western Community College Full time

    **ABOUT WESTERN COMMUNITY COLLEGE**: Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 56 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information...


  • Surrey, Canada 626 Building Maintenance Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and friendly manner - Greet visitors and direct them to the appropriate departments or individuals - Perform clerical duties such as filing, photocopying, scanning, and organizing documents - Maintain office supplies...


  • Surrey, BC, Canada Rajni Sharma Financial Services Full time

    Role Summary We are looking for an enthusiastic Licensed Administrative Assistant to join our team at Rajni Sharma Financial Services Ltd. Reporting directly to the Advisor, the Assistant will coordinate and deliver exceptional administrative support to the Advisor. A valued member of the team, the Assistant manages scheduling to maximize sales...


  • Surrey, Canada Affordable Housing Societies Full time

    **The Job** The Affordable Housing Societies - one of BC’s largest not-for-profit affordable housing providers is looking for a qualified **Administrative Property Assistant **for one of our downtown properties. At Affordable Housing Societies, we’re all about “Making People’s Lives Better” - for our tenants, for their families, and for our...


  • Surrey, Canada DIGI PRO MEDIA AND MARKETING INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 years or equivalent experienceTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic...


  • Surrey, Canada DIGI PRO MEDIA AND MARKETING INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages -...


  • Surrey, Canada DIGI PRO MEDIA AND MARKETING INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data,...


  • Surrey, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. Allteck is leader in its field,...


  • Surrey, Canada Alpha and Omega Wealth Management Inc Full time

    Responsibilities: - Greet and welcome visitors at the front desk with a friendly and professional demeanor - Answer and direct phone calls, taking messages when necessary - Provide administrative support to ensure efficient operation of the office - Assist in the preparation of regularly scheduled reports and presentations - Maintain office supplies...


  • Surrey, Canada Signal Automotive Inc. Full time

    Signal Technologies is the market leader that is transforming the $15B CA-US vehicle import market. Our mission is to enable entrepreneurs to achieve more, and our platform empowers Exporters to buy, finance, process, and sell vehicles into the US faster and easier than ever before. As we continue to rapidly expand, we are looking for a detail-oriented...


  • Surrey, British Columbia, Canada Canadian Imperial Bank of Commerce Full time

    We're building a relationship-oriented bank for the modern world. CIBC's Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You'll play a key part in...

  • marketing assistant

    4 weeks ago


    Surrey, Canada Sterling Fleet Outfitters Full time

    Education: College/CEGEPExperience: 2 years to less than 3 yearsTasksConduct comparative research on marketing strategies for industrial and commercial productsAssist in the preparation of brochures, reports, newsletters and other materialInitiate and maintain contact with the mediaConduct online marketing, E-commerce and Website promotionsDevelop marketing...

  • marketing assistant

    2 weeks ago


    Surrey, Canada Sterling Fleet Outfitters Full time

    Education: Expérience: EducationCollege/CEGEPTasksConduct comparative research on marketing strategies for industrial and commercial productsAssist in the preparation of brochures, reports, newsletters and other materialInitiate and maintain contact with the mediaConduct online marketing, E-commerce and Website promotionsDevelop marketing...


  • Surrey, Canada Canada BeaverWealth Finance Technology Inc. Full time

    BeaverWealth is an early stage company invested by Bizfield Angel. BeaverWealth is a specialized Mandarin/English language financial information platform in Surrey, BC, Canada. BeaverWealth provides a tailor-made solution for Chinese-speaking investors so they can easily access critical Canadian/USA/Hong Kong public company information in their own...