Temporary Human Resources Clerk

1 week ago

Elliot Lake, Canada The Corporation of The City of Elliot Lake Full time

Reporting to the Human Resources Manager (or Coordinator), the HR Clerk provides confidential administrative services for the Municipality in the areas of benefit and pension administration, recruitment, compensation, training and health and safety.

Administration and Statistical Reporting

  • Acts as a receptionist for the HR Department by greeting the public and answering telephone calls.
  • Assists in the recruitment / hiring process, including summer students by distributing application forms, advising applicants about job vacancies and the job application process, setting up postings and advertisements for job vacancies, preparing a list of applicants and scheduling interviews
  • Conducts orientation sessions and onboarding process with new employees.
  • Enters and maintains employee information on the Human Resources Information System and informs Payroll of any changes
  • Maintains all personnel files.
  • Maintains records of the sick leave bank and follows up with approvals, and requests for certificates as required by the current Sick Leave By-law. Prepares quarterly departmental sick leave statistics and activity reports.
  • Prepares invoices, cheque requisitions and credit card reconciliation for approval of the Manager and retains financial information for budget purposes.
  • Prepares routine correspondence.
  • Runs bi-weekly employee bank reports (sick, vacation, overtime, DOL’s, Statutory Holidays / Floater Days).

Contract Maintenance

  • Provides the Payroll Clerk with changes such as rates of pay and reclassifications.
  • Updates Union seniority lists and distributes to the respective Union and departments.
  • Prepares internal Union Job Postings, distributes to departments, collects applications and prepares evaluation form for the supervisor. Follows up with necessary written communication to both the successful and unsuccessful applicants.
  • Forwards probationary performance form to Department Heads for completion during an employee’s probationary period.
  • Advises Department Heads when employee performance reviews are due and forwards a performance review package for that purpose.

Benefit & Pension Administration

  • Enrols new employees in benefit plans, maintains the employee’s correct status and communicates negotiated changes to the benefit structure and salaries to staff and the benefit Agent of Record / Carrier.
  • Completes and forwards LTD and Life Insurance claims to the insurance carrier.
  • Informs Treasury of any new benefits or rate changes as required.
  • Performs administrative duties associated with the OMERS pension plan, and maintains accurate information for year-end reporting.

Health & Safety

  • Assists with the coordination of safety training sessions and prepares necessary material.
  • Tracks employee health and safety training courses taken in the Human Resources Information System.
  • Conduct monthly inspections of the First Aid Kits and Automated External Defibrillator at the City Hall Building.

General

  • Performs other related duties as required.

QUALIFICATIONS

Education and Training:

  • Minimum one (1) year post secondary Diploma in a related discipline (e.g. Human Resources Management; Occupational Health & Safety) from an accredited Community College.
  • Attained or in progress - Certified Human Resources Professional (CHRP) Designation through HRPA and/or Group Benefits Associate (GBA) / Retirement Plans Associate (RPA) specialty designations through the CEBS program.

Experience:

  • Minimum two (2) years of related experience in Human Resources field.

Knowledge, Skills and Abilities:

  • Knowledge of applicable legislation and related regulations.
  • Working knowledge and understanding of the Workplace Safety & Insurance Act, The Occupational Health and Safety Act and other related Provincial and Federal Safety Regulations; Employment Standards Act.
  • Ability to communicate effectively both orally and in written form with employees and the general public.
  • Demonstrated prioritization and organization skills to be able to meet strict deadlines.
  • Excellent customer service and interpersonal skills
  • Must be able to maintain a high degree of professionalism and confidentiality.
  • Intermediate level or above proficiency in Microsoft Office – Excel, Word and Outlook.
  • Working knowledge of Great Plains (HRIS module) would be an asset.

Job Type: Fixed term contract
Contract length: 12-18 months

Schedule:

  • Monday to Friday

Experience:

  • Human Resources: 2 years (preferred)

Licence/Certification:

  • CHRP (preferred)

Work Location: In person

Application deadline: 2024-05-10

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